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Faculty Senate

Faculty Senate » February 4, 1999

Faculty Senate Minutes

1999 No. 545
February 4, 1999
For All Faculty
The regular monthly meeting of the Faculty Senate was called to order on February 4, 1999, at 3:00 PM, in the LaSells Stewart Center by President Kenneth Williamson. There were no corrections to the January 1999 minutes.

Meeting Summary
--Action Item: [Motion 99­545 ­01] OSU Distinguished Service Award
--Discussion Item: Internal Budget Allocation, R. Arnold
--Special Reports: Marketing, J. Schuster and Copyright, D. Shapiro

Roll Call

Members Absent With Representation:

D. Champeau, A. Asbell; J. Cornelius, B. Boggess; D. Gregerson, T. Skubinna; K. Hardin, J. Ridlington; and P. Lee, E. Luttrell.

Members Absent Without Representation:

A. Azarenko, J. Barth, D. Bird, P. Biwan, J. Bliss, P. Breen, G. Bruce, C. Candolfi, J. Crane, L. Daley, S. Daniels, T. Daniels, L. deGeus, T. Downing, S. Esbensen, P. Farber, J. Field, K. Field, B. Frank, A. Gomez, J. Green, D. Hemphill, M. Henthorne, M. Huber, A. Huyer, P. Jepson, J. Jones, N. Kerkvliet, R. Landau, M. Levine, S. Longerbeam, C. Mallory-Smith, M. McDaniel, M. Merickel, M. Mix, K. Moore, M. Powelson, T. Righetti, A. Trehu, J. Tynon, and J. White.

Faculty Senate Officers, Ex-Officios and Staff Present:

K. Williamson, President; G. Matzke, President-Elect; M. Niess, Immediate Past President; R. Iltis, Parliamentarian; R. Arnold, Ex-Officio; and V. Nunnemaker, Senate Admin-istrative Assistant.

Guests of the Senate:

L. Burns, S. Francis, D. Johnson, J. Schuster, and B. Strohmeyer.

Action Item

Proposed Distinguished Service Award Revision

Beth Strohmeyer, Faculty Recognition and Awards Committee (FRAC) member, presented a proposal to change the responsibility for approval of the OSU Distinguished Service Award (DSA) selection from the full Faculty Senate to the Faculty Senate Executive Committee. This proposal allows the deadline for DSA nominations to coincide with the nomination deadline for other+ awards selected by FRAC.

There was no discussion. Motion 99-545-01 passed by voice vote with several dissenting votes.

Discussion Item

Internal Budget Allocation

Provost and Executive Vice President Roy Arnold described the new internal budget process at OSU.

He began by outlining some of the elements in the OUS funding model. The new model calls for tuition and fees to stay with the institution where they are generated versus the current model where all revenues go to the Chancellor's Office and are then redistributed to each institution according to a BAS Model. The state tax funds proposed for the new model will be distributed in two ways: 1) a per student component and 2) a series of lump sum pools for various programs or functions within the system that are not driven by student numbers, such as OSU Statewide, Extension, and the Forest Research Lab.

Allocations driven by student numbers are determined by a matrix that includes discipline categories and student levels, with a separate section for unique programs such as Law, Pharmacy and Veterinary Medicine. Per student costs are based on average costs for similar programs at peer universities.

One half percent of the resources allocated to are linked to performance measures and will be held back at the system level. The funds will be released as institutions reach goals established for particular performance measures, including retention rates and graduation rates.

The new model also contains a research component that recognizes the role of scholarship and creative activities across institutions.

The OSU process was developed by the Budget Work Group involving Paul Farber, Maggie Niess, Brent Dalrymple, Fred Horne, Andy Hashimoto and Rob Specter. Their efforts resulted in the creation of Revenue Generation and Budget Allocation Principles, a Budget Allocation Process, and an OSU Planning and Budgeting Schedule that were distributed at the meeting.

The Principles document presents principles for both revenue generation and budget allocation of the State's general funds and tuition revenues. The principles should be considered as a total set and, with the exception of #1, are not in priority order. Number one speaks to allocations of funds reflecting the overall mission and goals of the University.

The Budget Allocation Process document reflects the principles and is envisioned as a process that provides a model for longer-term management of State general funds and tuition revenues within OSU and would be followed each year.

Senator Tate, Science, questioned Provost Arnold about the peer institutions. He responded that there are peer institutions identified for each institution in the system, but for purposes of calculating program costs, there is a pooled group of institutions. The pooled group for OSU includes Land Grant Research I Universities.

In response to Senator Wrolstad, Agricultural Sciences, questioning if there was a differentiation between in-state and out-of-state tuition, Provost Arnold stated that all tuition paid would come to the institution and would be part of the total resource. There is a state match only for resident students and non-resident students, essentially, pay the state match.

Senator Cluskey, Home Economics and Education, questioned the status of tuition waivers for graduate students. Arnold noted that, currently, tuition waivers are funded by the Chancellor's Office out of the tuition that comes to them. Under the new model, the tuition comes to the university and the university must fund the tuition waivers. In response to Senator Sorte, Agricultural Sciences, Arnold stated that the intent was to keep the tuition waivers and remissions at the same level for this year.

Senator Doescher, Agricultural Sciences, questioned if there were checks and balances in place to avoid units increasing credits for courses as a means to gain resources. Arnold responded that it will be necessary to exercise discipline across the university to avoid this scenario and the Curriculum Council will play an important role in monitoring duplication.

Senator Westall, Science, noted that it would be helpful for units to have peer institution data during preparation of budget requests. Arnold indicated that the university is working to obtain that information.

President Williamson asked what the biggest impact would be on faculty with the new internal budget model. Arnold responded that the biggest impact will be the opportunity to have an infusion of resources beyond current budgets. He anticipates improved support levels for educational programs and an additional opportunity being reflected in the research piece with additional dollars for distribution.

Arnold responded to Senator Burton, Science, that it is unknown at this time if access funds will be included.

Special Reports


Jill Schuster, Director of Marketing, presented a report on the status of OSU's marketing efforts. She indicted that the marketing plan is directed at prospective students and falls within the mission of University Marketing, which is to positively influence the image of OSU among key constituencies.

Schuster stated that, of 30,000 Oregon high school graduates in 1997, only 6,400 chose to attend a four-year college; Marketing views this as a huge marketing opportunity. An increase of high school graduates attending OSU in the next 10 years is projected at approximately 16%. She noted that, although there are many first-generation college students, legacy students comprise as much as 30% of the student body; these are students whose parents also attended OSU.

Her presentation included clips of OSU television advertisements and recruiting videos aimed at Oregon high schools. She also mentioned billboard ads as well as newspaper ads that go to the top 100 Oregon high schools that students are recruited from. An internet advertising campaign was tested this year on Yahoo! and Excite and received about 3,000 hits during a six-week period.

Schuster shared statistics that indicate high school students are aware of OSU advertising and are more likely to attend OSU than the other two major universities in the state.

Senator Sayre, Liberal Arts, questioned why the ad campaign seems to ignore the Eugene area. Schuster responded that the goal in Portland was to make a difference and that resources are not available to cover all areas.

Senator Sproul, Associated, questioned why there is no reference to international students. Schuster responded that the marketing effort is being built on successful models and they need to know that they can successfully market out of state before they move out of the country. She indicated that the web could be a viable marketing tool.

Kent Daniels noted there has been a substantial decrease in international students and felt that ethnic and racial diversity could be improved by increasing these numbers.


Danny Shapiro, Multimedia Copyright Manager, provided information on copyright resources available.

Shapiro noted that recently passed legislation includes the Digital Millennium Copyright Act and the Sonny Bono Copyright Extension Act; both of these are currently under review by the State of Oregon. Within this legislation is the promotion of distance education. At this point, no one knows exactly what any of this means.

He informed Senators that information regarding copyright laws can be obtained at the following website:


Senators were encouraged to contact him at 737-8172 if they are interested in serving on a committee to draft guidelines for faculty to use when creating multimedia. Questions about copyright law, electronics, licensing, and permissions should be directed to Shapiro.

Information Items

-- The IFS, AOF, AAUP Joint Meeting will be held May 8 in the CH2M HILL Alumni Center.

-- The Faculty Senate Promotion and Tenure Committee will sponsor a discussion February 25 on the OSU Promotion and Tenure Process. Additional sessions will be scheduled for Spring and Fall Terms.

-- March 5 is the deadline for submitting nominations for awards to be considered by the Faculty Recognition and Awards Committee. Nominations are to be submitted to the Faculty Senate Office.

-- Attached to the agenda was a letter that was forwarded to IFS indicating OSU faculty selected as nominees to the State Board and the OSU Faculty Senate approved Nominating Process.

Report from & Dialog with the Faculty Senate President

President Williamson's report included the following items:

-- External and Internal Budget Process: The internal funding process is nearly complete. He commended the Provost and the Budget Work Group for their efforts in developing the internal budget process. He noted that the main input from faculty into the internal funding process for academic programs will be through department chairs or heads. Senators were encouraged to convey the message to faculty to begin dialogue in their departments to support current service levels, improvements, and new initiatives for programs of interest and communicate these points to their unit heads.

-- Graduate Student Unionization: The Coalition of Graduate Employees group has filed to establish unionization of graduate teaching and research assistants at OSU. Specific issues are health insurance, child care, standardized hours/FTE appointment across departments, and training. Williamson stressed that, while faculty can discuss this issue with their graduate students, it is important that faculty do not attempt to influence decisions related to unionization. Jack Higginbotham, Graduate School, stated that questions could be directed to him relating to what conversations and actions are appropriate.

-- Faculty Relations with the Athletics Department: Mitch Barnhart is sincerely interested in improving interaction and relations with the faculty; Wiliamson is seeking ideas and input on this topic. Barnhart is scheduled to speak at the March Senate meeting.

Meeting was adjourned at 5:02 PM.