October 3, 2005
Gary Beach, Molly Engle(chair), Evan Gottlieb, John Pollitz (for K. Butcher),
Melodie Putnam, Deborah Rubel, and Michael Witbeck.
Bonnie Allen, Linda Ashkenas, Joe Kerkvliet, and Pat Wheeler.
Kerrie Cook (minutes)
Engle expects that the committee will accomplish a lot this
year and will make sure that the workload is evenly distributed among the members.
- House keeping
- Meetings will be kept to an hour to be most efficient, and winter and spring meeting times need
to be discussed soon.
- Minutes will now be rotated from committee member to committee member. Volunteers will be selected at t
he meeting prior to their turn and the library will reserve a laptop to be used.
- Student Members
It is sometimes difficult to get students to volunteer to serve on the committee. Please encourage
students, when you can, to contact the Associated Students Office to turn in an application specifying
their interest in the FSLC. Another option for recruits would be the Honors College.
- Old Business
- Role of the committee and the Scholarly Communications Task Force -
The standing rules need revision and more clarification to
define the relationship between the Scholarly Communications
Task Force and this committee. Gary
Beach, Pat Wheeler, Bonnie Allen and Mike Boock were on
the committee, and the draft report was presented to the
Faculty Senate in June. Since
the work is not complete, this committee should discuss
how the Task Force should relate to this committee. Some
of the items mentioned in the Task
Force's report will have ramifications throughout the campus, not
just the OSU Libraries. Pat Wheeler is going to sit on this
committee while we discuss what should be done. Due to
today, the committee will table further discussion until
the next meeting in November.
The Task Force will present its report to the open session of the faculty senate at the end of the year. Gary Beach and Bonnie Allen will be among those serving on the Task Force. This group has not met yet, but Gary and Bonnie will keep the committee updated.
Inthe past, this committee has not formulated policy for
the library, except for the new budget transfer policy
that was instituted last year.
Gottlieb will draft a revision of the committee's standing rules and
come up with some new language for the committee's role.
- New Business
- Long Term Research Study Rooms - Rubel will work with Pollitz on assigning
the rooms. Five rooms are to be assigned for doctoral students who
are within 90 days of defending. Messages were sent out to
the graduate advisor list students but only two renew requests have
come through, which is very unusual. October 5th is the deadline
for application. Beach worked with Lorraine Borchers last year. Assigning
only takes about 1 hour.
- The work plan for 2005-2006 was tabled to the November meeting. Some suggestions to think about i
nclude how will the library plan to take part in the comprehensive campaign, funding transfers
(ironing out the details), and strategic planning. Fund transfers will be discussed in detail with
an update on procedure in January.
- Report from the librarian - John Pollitz gave the report. The library
is set to raise $6.5 million for the comprehensive campaign. There
are still funding issues on campus. The library proposed
to use the money for collections, endowed positions and endowed programs.
An endowment to build up the program at HMSC, training interns in
the sciences, and beefing up the collections and various Digital
projects. A portion of all campus endowments raised during the comprehensive
campaign is supposed to go to library resources. The percentage will
be under 1% but a final amount has yet to be established.
Strengthening the weak areas first will be the highest priority. Some
donors do not have a clear vision of where to give their donation,
so the library is coming up with a short list of ideas to present
to potential donors should they pose the question. How can the donation
best serve the student? The new giving brochure is being printed
this week and a copy will be sent out to each committee member.
Donor's names can now be linked online to the electronic items they
the library obtain. The library is applying for membership to the
Digital Library Federation, which is an organization that
sets standards for libraries and provides guidance on management of
digital collections; it will give the library opportunities to collaborate
with other prestigious universities. November 7, 2005 seven
staff members will travel to a fall forum out of state. The library
has been sponsored by Emory University. With the progression into
more and more electronic collections, the question arises of
what to do with the original papers, and how to involve archives. The
question of ARL came up and the possibility that they were reconsidering
their membership criteria. The committee will revisit
ARL membership at the next meeting where Butcher can fill in the blanks.
- Other items - Minutes will be sent out to Engle for approval and then
to the rest of the committee. Refreshments are still welcome and
may help lure students to the committee. Gottlieb
will do the minutes at the November meeting.
Minutes by Kerrie Cook