The Community Network has implemented an automatic quota system on all departmental shared areas (sometimes referred to as your S:\ drive or your Shared Network Space). In any of the email notifications sent to you from this system you will find a web link. This web link will take you to the Northern Storage Portal which can help you identify how your department is using files on the server as well as ways to potentially help clean the shared area.
The web link to the Northern Storage Portal is sent to you any time you receive a quota notification message. Notifications generally indicate that you are approaching or have exceeded one of the notification levels.
At this time the tool only works with Microsoft Internet Explorer. If you are unable to use Internet Explorer (Apple Customers) you can use the CN Lite service to view these reports. You can find instructions on how to access the CN Lite service from the TechTip "How to Connect to CNLite".
After all of the webpage add-ons have been installed you will see the main page of the Northern Storage Portal. The system will automatically begin scanning your storage location in attempts to catalog and identify the files located within your shared area. You will see a progress bar in the bottom left-hand of the screen that looks like the picture below.
Once the scanning is completed, you can begin utilizing the tools that the Northern Storage Portal provides. In most cases, the Northern Storage Portal tools/reports for My Largest Files, My Duplicate files, and My Oldest Files will provide the information you need to quickly identify files that need to be addressed.
Now that the scanning is completed, you will be at the main Northern Storage Portal page in front of you and ready to use. Each section of the Northern Storage Portal has its own section where you will be able to review the list of files as well as perform functions on them (copying, deleting, moving, etc.). Below is a brief explanation of the tools and views that will be the most likely to help you with your storage quotas.
When using or viewing any of these tools or reports, you have the option to use the Delete, Move, Copy, or Open buttons. These buttons will allow you to determine if that particular file needs to be addressed or if it can be safely left untouched.
Deleting or moving a file via the buttons on this report will delete/move the file from the server. If you accidently delete something please use the Previous Versions tool (from your S:\ drive) or contact the Community Network for assistance.
Disk Space Status
Note: Sometimes the owner information is unavailable or unhelpful. This is especially true with older files for individuals that no longer work for the department or University.
After using the features of the Northern Storage Portal you should be able to cut down on old, duplicate, and un-needed files stored on your department shared areas. If time isn't on your side or if your department simply has outgrown its quota the Community Network has made it easy to increase the size of your quota. If you would like to purchase additional space, simply have the signature authority for your department approve the additional charge, provide the index to charge, and reply back to the quota message with that information.
If you run into any difficulties with the Northern Storage Portal, the quota increase process, or have additional questions please feel free to contact the Community Network at 541-737-8787.
Community Network officially supports Microsoft Lync. If you'd like to install Microsoft Lync on a CN-supported Windows machine, follow the instructions below. The screenshots on this page are specific to a Lync 2010 installation on Windows 7, and some steps may vary on other systems. CN is available to assist and help resolve any difficulties or questions that might arise throughout your Lync experience.
Mac users should contact CN for assistance installing Lync on your Mac.
In most cases, you will not need to reboot your system, but do so if prompted. If you encounter any issues, please contact the Community Network at 541-737-8787.
Instructions for using Lync are available at the OSU Helpdocs website.
Community Network officially supports Office 2010 for Windows. If you'd like to upgrade your system to Microsoft Office 2010, you can follow the instructions below to install it on your own.
Please note that the Community Network officially dropped support for Office 2003 for Windows on July 1, 2012. If you have files such as Access databases that were written in previous versions, please contact CN at 541-737-8787 to discuss an appropriate migration plan.
Customers using either Microsoft Office 2003 or Microsoft Office 2007 should experience a somewhat seamless transition to the new Office suite. The Community Network is available to assist and help resolve any difficulties or questions that might arise throughout your Office 2010 experience.
If you encounter any issues, please contact the Community Network at 541-737-8787.
Microsoft Office 2010 is now fully installed on your computer. In most cases, you will not need to reboot your system, but do so if prompted. The first time you open Outlook 2010, Outlook will take a few minutes to optimize your mailbox (~15 minutes for a 200MB mailbox).
If you experience issues with the upgrade or have a question please contact the Community Network.
Below are links to online resources to help you in the transition to the new interface used by Office 2010. Be sure to add them to your browser Favorites or Bookmarks if you find them helpful.
Microsoft Training Courses for Outlook 2010
This website lists several training courses to help you get familiar with the new features snd updates that come with Outlook 2010.
Learning where features are located in Microsoft Office 2010 (covers all applications)
These interactive guides offer a way to easily discover how to perform tasks in Microsoft Office 2010 by first performing them in Microsoft Office 2003.
Some individuals may see the following dialog box appear:
This dialog box indicates that the installation files haven't been downloaded on this particular computer and will need to be downloaded in order to continue. How you proceed all depends on your location and your network connection:
On Campus - Plugged into a wired network connection
If you are on campus and connected to the network you can click on the "Run program automatically when download completes" and then click the "Download" button. Once you click "Download" you will see the "Program Download Status" dialog box that will estimate how much time is remaining before your Office 2010 install begins. You can download Office over a wireless connection but we strongly recommend that your computer be plugged into the network via an ethernet cable to optimize the download speed.
Off Campus - Any network connection
If you see dialog box like the below that indicates an extraordinarily long download time, contact CN at 541-737-8787. Downloading during business hours over a slow remote connection is throttled to prevent network saturation. The download will work, but it will take an extermely long time to complete. CN can provide you with a much more convenient and speedy option.
Note: If you do not see the same icons, change from category view to Large or Small icon view.
Once you see the new icon on your desktop the software is fully installed and ready for use. If you encounter any issues, please contact the Community Network.
People+Content is an application that allows you to broadcast content through your Polycom without additional hardware using your computer and network.
First make sure you have the software installed. See People+Content Installation. Once that is finished you will just need to connect to your Polycom through the network.
1. Turn your Polycom unit on and wait for it to start up. You will need the IP address of your Polycom so you can connect to it. If you do not know the IP address, you can find it by looking under the Picture displayed on your Polycom. It should List "My IP." That is the IP of your Polycom.
2. Ensure that the computer you are going to be using to broadcast your content is connected to the network. For example, can you browse the internet? If not, connect your computer to the network via a hardwire or wireless connection.
3. Start the Polycom People+Content Software by double-clicking on the desktop Icon.
4. If this is the 1st time you have ran this software you will be presented with a firewall Alert. Check the Domain and Private Network Boxes, and click allow access.
5. The Application will start up and you will be presented with the control interface.
6. Enter Your IP address in the Conferencing System Address box. Leave the Meeting Password Blank and press connect.
7. Once your connection is established, your control interface will change to look like this:
8. If you are going to be placing a call via the Polycom, now is the time to do that. Make sure there are no issues with the call and then proceed when ready using the People+Content software.
9. Pressing the Purple Play Button will begin broadcasting your entire computer's screen. What is visible on your screen will be visible to all call participants and audience members.
10. While broadcasting content, you can click on the magnifying glass icon on the control interface to zoom in on a specific area of your computer screen. Click on any of the yellow boxes to re-size and move the window. The pointer will change to a "Double-ended" arrow to resize and a "Hand" to move the window. Anything within the window will be displayed as full screen on the Polycom. Click the magnifying glass icon again to return to normal view.
11.To stop broadcasting your content, press the Purple STOP button on the Control Interface. This will disconnect you from the Polycom but will leave the People+Content application running, allowing you to reconnect and broadcast at will. Pressing the red X in the upper right corner of the control interface will close the application completely.
This software can also be used to broadcast content to only the monitor hooked up to your Polycom. All the above instructions are the same with the exception of placing a call with your Polycom.
If you encounter any issues, please contact the Community Network at 541-737-8787 Option 2 for on-campus customers and those based off-campus should press 3 for assistance.
Due to security concerns, Oregon State University uses WinSCP for file transfers to/from Banner. The following information will help you set up WinSCP for Windows (no Mac version is available).
Click on a profile, and write down your host name, user name and port number. You can also leave SSH open while editing the profile information in WinSCP. Repeat for every profile you need to save.
To enter remote directory information:
Enter the name you would like call the profile. "ONID" would be the most straightforward.
Note it shows up in saved sessions now.
Repeat for all of your profiles.
The first time you connect to a new server, WinSCP requests you add the host key to the cache. Press YES.
After accepting the key, the authorized use screen shows up. Click Continue.
File transfer is a simple operation. Your local files are on the left, remote/server files are on the right. To move a file to the server, click and drag a file from the left to the right. Note the plus symbol on the cursor indicating you are adding a file to that location.