Windows Computers

Outlook 2010

Configuring Microsoft Outlook 2010

To set up Outlook 2010 for use with your ONID e-mail account, please take the following steps:

  1. Set up Outlook 2010 to check your ONID e-mail
  2. Configure Outlook 2010 to use the OSU Online Directory
  3. Make directory.oregonstate.edu your default address book
  4. Removing an account from Outlook 2010

Set up Outlook 2010 to check your ONID e-mail

    1. Open Outlook 2010
    2. Open the File menu and choose Account Settings.
    3. Click on the E-mail tab and click New....
    4. Click the Manually configure server settings or additional server types button and click Next.
    5. Choose Internet E-mail and click Next.
    6. Enter your name. This is what other people will see when they receive your mail.
    7. Enter your E-mail Address in the form username@onid.oregonstate.edu.
    8. Select IMAP from the Account Type drop-down list.
    9. The Incoming mail server name is imap.onid.oregonstate.edu
    10. The Outgoing mail server (SMTP) name is mail.oregonstate.edu
    11. Enter your ONID username in the User Name field.
    12. If you want Outlook to remember your password (and not prompt you for it), check the Remember password box. Otherwise, leave it unchecked. It might be helpful to leave it unchecked if you share this computer with other people.

    1. Click the More Settings... button.
    2. Click on the Outgoing Server tab.
    3. Check both the My outgoing server (SMTP) requires authentication" box and the "Use same settings as my incoming mail server box.

    1. Click on the Advanced tab.
    2. Under Incoming server (IMAP), select TLS from the Use the following type of encrypted connection drop-down list.
    3. Under Outgoing server (SMTP), select TLS from the Use the following type of encrypted connection drop-down list.
    4. If the port number under Outgoing server (SMTP) is set to 25, change this port number to 587

  1. Click OK.
  2. Click Next.
  3. Click Finish.

Configure Outlook 2010 to use the OSU Online Directory

  1. Open Outlook 2010.
  2. Open the File menu and choose Account Settings.
  3. Click on the Address Books tab and click New....
  4. Choose Internet Directory Service (LDAP) and click Next.
  5. Type directory.oregonstate.edu in the Server Name: field.
  6. Click the More Settings... button.
  7. Click OK when warned that you must restart Outlook
  8. Click the Search tab.
  9. Under Search Base, choose Custom and type o=orst.edu in the field.
  10. Click OK.
  11. Click Next.
  12. Click Finish.
  13. Restart Outlook 2010.

To search for people, click on the Address Book icon at the top of your Outlook window, or click on the To... button while composing a message. Choose directory.oregonstate.edu from the Address Book drop-down list. Type the name of the person you would like to look up in the Search field.

To make directory.oregonstate.edu your default address book:

  1. Click on the Address Book icon at the top of your Outlook window.
  2. In the Address Book window, click on the Tools menu and choose Options....
  3. Select directory.oregonstate.edu from the Show this address list first: drop-down list.
  4. Under When sending mail, check names using these address lists in the following order: click on directory.oregonstate.edu and move it to the top of the list by clicking the Up Arrow button.
  5. Click the OK button.

Removing an account from Outlook 2010

  1. Click on the Start button
  2. Go to Control Panel
  3. Click on Mail
  4. Click on Show Profiles
  5. Select the account you want to remove
  6. Click Remove

 

Outlook 2007

Configuring Microsoft Outlook 2007

To set up Outlook 2007 for use with your ONID e-mail account, please take the following steps:

  1. Set up Outlook 2007 to check your ONID e-mail
  2. Configure Outlook 2007 to use the OSU Online Directory
  3. Make directory.oregonstate.edu your default address book
  4. Removing an account from Outlook 2007

Set up Outlook 2007 to check your ONID e-mail

    1. Open Outlook 2007
    2. Open the Tools menu and choose Account Settings.
    3. Click on the E-mail tab and click New....
    4. Check the Manually configure server settings or additional server types box and click Next.
    5. Choose Internet E-mail and click Next.
    6. Under the User Informationsection:
      • Enter your full name in the Your name: box
      • Enter your full ONID e-mail address (user(at)onid.orst.edu) in the E-mail Address: box
    7. Under the Server Informationsection:
      • Change the Account Type dropdown menu to IMAP
      • Incoming mail server (IMAP): imap.onid.oregonstate.edu
      • Outgoing mail server (SMTP): mail.oregonstate.edu
    8. Under the Logon Informationsection:
      • Enter your ONID username in the User name: box
      • Enter your email password in the Password: box

    1. Click the More Settings... button.
    2. Click on the Outgoing Server tab.
    3. Check both the My outgoing server (SMTP) requires authentication" box and the "Use same settings as my incoming mail server box.

  1. Click on the Advanced tab.
  2. Under Incoming server (IMAP), select TLS from the Use the following type of encrypted connection drop-down list.
  3. Under Outgoing server (SMTP), select TLS from the Use the following type of encrypted connection drop-down list.
  4. If the port number under Outgoing server (SMTP) is set to 25, change this port number to 587
  5. Click OK.
  6. Click Next.
  7. Click Finish.

Configure Outlook 2007 to use the OSU Online Directory

  1. Open Outlook 2007.
  2. Open the Tools menu and choose Account Settings.
  3. Click on the Address Books tab and click New....
  4. Choose Internet Directory Service (LDAP) and click Next.
  5. Type directory.oregonstate.edu in the Server Name: field.
  6. Click the More Settings... button.
  7. Click OK when warned that you must restart Outlook
  8. Click the Search tab.
  9. Under Search Base, choose Custom and type o=orst.edu in the field.
  10. Click OK.
  11. Click Next.
  12. Click Finish.
  13. Restart Outlook 2007.

To search for people, click on the Address Book icon at the top of your Outlook window, or click on the To... button while composing a message. Choose directory.oregonstate.edu from the Address Book drop-down list. Type the name of the person you would like to look up in the Search field.

To make directory.oregonstate.edu your default address book:

  1. Click on the Address Book icon at the top of your Outlook window.
  2. In the Address Book window, click on the Tools menu and choose Options....
  3. Select directory.oregonstate.edu from the Show this address list first: drop-down list.
  4. Under When sending mail, check names using these address lists in the following order: click on directory.oregonstate.edu and move it to the top of the list by clicking the Up Arrow button.
  5. Click the OK button.

Removing an account from Outlook 2007

  1. Click on the Start button
  2. Go to Control Panel
  3. Click on Mail
  4. Click on Show Profiles
  5. Select the account you want to remove
  6. Click Remove

 

Outlook 2003

PLEASE NOTE:

The instructions below assume the user has the latest service pack installed for Office 2003 (Service Pack 3). If you do not have the latest service pack (or are not sure), you can download service pack 3 for free from Microsoft's webste, or you can install it through Windows Updates.

Configuring Microsoft Outlook 2003

To set up Outlook 2003 for use with your ONID e-mail account, please take the following steps:

  1. Set up Outlook 2003 to check your ONID e-mail
  2. Configure Outlook 2003 to use the OSU Online Directory
  3. Make directory.oregonstate.edu your default address book
  4. Removing an account from Outlook 2003

Set up Outlook 2003 to check your ONID e-mail

  1. Open Outlook 2003
  2. Open the Tools menu and choose E-mail Accounts...
  3. Select Add a new e-mail account,then click Next
  4. Choose IMAP as the Server Type and click Next.
  5. Under the User Informationsection:
    • Enter your full name in the Your name: box
    • Enter your full ONID e-mail address (user(at)onid.orst.edu) in the E-mail Address: box
  6. Under the Server Informationsection:
    • Incoming mail server (IMAP): imap.onid.oregonstate.edu
    • Outgoing mail server (SMTP): mail.oregonstate.edu
  7. Under the Logon Informationsection:
    • Enter your full ONID e-mail address (user(at)onid.orst.edu) in the User name: box
    • Enter your email password in the Password: box
  8. Click the More Settings... button.
  9. Click on the Outgoing Server tab.
  10. Check the My outgoing server requires authentication and make sure Use the same settings as my incoming mail server is selected
  11. Click on the Advanced tab.
  12. Ensure the INCOMING Server (IMAP) is 993.
  13. Check the box next to This server requires a secure connection (SSL).
  14. Ensure the OUTGOING server (SMTP) is 587.
  15. Check the box next to This server requires a secure connection (SSL).
  16. Click Ok.
  17. Click Next.
  18. Click Finish.

Outlook should then start downloading your email. If a login box appears, you can enter your ONID username and password in, then check the Remember Password box so it doesn't ask you again. To set up Outlook to use the OSU Online Directory, so you can search for users in the OSU address book, please read the instructions below:

Configure Outlook 2003 to use the OSU Online Directory

  1. Open Outlook 2003
  2. Click on the Tools menu and choose E-mail Accounts...
  3. Choose Add a new directory or address book and click Next
  4. Choose Internet Directory Service (LDAP) and click Next
  5. Type directory.oregonstate.edu in the Server Name: box
  6. Click the More Settings ... button
  7. Click OK when warned that you must restart Outlook
  8. Click on the Search tab
  9. Type o=orst.edu in the Search base: box and click OK
  10. Click Next
  11. Click Finish
  12. Restart Outlook

To search for people, click on the Address Book icon at the top of your Outlook window, or click on the To... button while composing a message. Choose directory.oregonstate.edu from the Show Names from the: drop-down list. Type the name of the person you would like to look up in the Type Name or Select from List: box.

To make directory.oregonstate.edu your default address book:

  1. Click on the Address Book icon at the top of your Outlook window.
  2. In the Address Book window, click on the Tools menu and choose Options....
  3. Select directory.oregonstate.edu from the Show this address list first: drop-down list.
  4. Under When sending mail, check names using these address lists in the following order: click on directory.oregonstate.edu and move it to the top of the list by clicking the Up Arrow button.
  5. Click the OK button.

Removing an account from Outlook 2003

  1. Click on the Start button
  2. Go to Control Panel
  3. Click on Mail
  4. Click on Show Profiles
  5. Select the account you want to remove
  6. Click Remove

 

Outlook Express 5/6

Configuring Outlook Express 5/6:

To set up Outlook Express for use with your ONID e-mail account, please take the following steps:

  1. Set up Outlook Express to check your ONID e-mail
  2. Configure Outlook Express to use the OSU Online Directory
  3. Make directory.oregonstate.edu your default address book

Set up Outlook Express to check your ONID e-mail

  1. Open Outlook Express
  2. Open the Tools menu and choose Accounts...
  3. Click the Add button and select Mail...
  4. Enter your name (this is what other people will see when they receive your e-mail), then click Next.
  5. Enter your E-mail address in the form username(at)onid.orst.edu. Click Next.
  6. Select IMAP from the "Incoming mail server" drop-down list.
  7. The Incoming mail server name is imap.onid.oregonstate.edu.
  8. The Outgoing mail (SMTP) server name is mail.oregonstate.edu.
  9. Click Next.
  10. Enter your ONID username in the Account name field.
  11. Uncheck the "Log on using Secure Password Authentication (SPA)" box.
  12. Click Next.
  13. Click Finish.
  14. This will bring you back out to the accounts page again. Click on the Mail tab, select the newly created ONID account, and click the Properties button.
  15. Click the Servers tab.
  16. Under Outgoing Mail Server check the "My server requires authentication" box.
  17. Click the Advanced tab.
  18. Under Outgoing mail (SMTP), change the port to 587, then check the "This server requires a secure connection (SSL)" box.
  19. Under Incoming mail (IMAP), change the port to 993, then check the "This server requires a secure connection (SSL)" box.
  20. Click OK and close the Internet Accounts window.


Outlook Express is now configured and should begin downloading your mail. To set up Outlook to use the OSU Online Directory, so you can search for users in the OSU address book, please read the instructions below:

Configure Outlook Express to use the OSU Online Directory

  1. Open Outlook Express.
  2. Click on the Tools menu and choose Accounts....
  3. Click on the Directory Service tab.
  4. Click Add and choose Directory Service... from the menu.
  5. Type directory.oregonstate.edu in the Internet Directory (LDAP) server field and click Next.
  6. Select Yes to "Do you want to check addresses using this directory service?" and click Next.
  7. Click Finish.
  8. Click on the Directory Service tab, select directory.oregonstate.edu, and click the Properties button.
  9. Click on the Advanced tab.
  10. Type o=orst.edu in the Search base field.
  11. Click OK and Close the Internet Accounts window.
  12. Close Outlook Express and restart it to begin using the Online Directory

While composing a new message, click on the To: button to open the Select Recipients window. Click on the Find... button to open the Find People window. Select directory.oregonstate.edu from the Look in drop-down list. Enter a name or email address, then click the Find Now button to search. Select the correct person and click the To: -> button to add them to your new message.

To make directory.oregonstate.edu your default address book:

  1. Click Tools, then Accounts...
  2. Click on the Directory Service tab
  3. Click the Set Order button
  4. Select the directory.oregonstate.edu entry, and click the Move Up button until it is at the top
  5. Click the OK button, then close the accounts window

Windows Live Mail

Configuring Windows Live Mail:

  1. Open Windows Live Mail. If this is your first time, skip to step 3.
  2. Click on Add e-mail account on the left side.
  3. Enter your E-mail Address in the form username@onid.oregonstate.edu.
  4. If you want Live Mail to remember your password (and not prompt you for it), check the Remember password box (and then enter your password). Otherwise, leave it unchecked. It might be helpful to leave it unchecked if you share this computer with other people.
  5. Enter your name into the Display Name box. This is what other people will see when they receive your mail.
  6. Check the Manually configure server settings or additional server types box and click Next.
  7. Select IMAP from the Account Type drop-down list.
  8. The Incoming server name is imap.onid.oregonstate.edu
  9. Check the This server requires a secure connection (SSL) box.
  10. Confirm Clear text authentication is selected from the Log on using drop-down list.
  11. Confirm your ONID username is in the Login ID box.
  12. The Outgoing mail server name is mail.oregonstate.edu
  13. The Outgoing mail server port is 587.
  14. Check the This server requires a secure connection (SSL) and My outgoing server requires authentication check.
  15. Click Next.
  16. Click Finish.

Windows Mail

Configuring Windows Mail:

  1. Open Windows Mail. If it is your first time, skip to step 4.
  2. Open the Tools menu and choose Accounts...
  3. Click the Add button and select E-mail Account
  4. Enter your name - this is what other people will see when they receive your e-mail.
  5. Click Next.
  6. Enter your E-mail address in the form username(at)onid.orst.edu. Click Next.
  7. Select IMAP from the "Incoming mail server" drop-down list.
  8. The Incoming mail server name is imap.onid.oregonstate.edu
  9. The Outgoing mail (SMTP) server name is mail.oregonstate.edu.
    Note: If you are off-campus and cannot send e-mail, then you will need to contact your Internet Service Provider (ISP) for the name of their Outgoing (SMTP) Mail Server.
  10. Check the "Outgoing Server Requires Authentication" box.
  11. Click Next.
  12. Enter your ONID username in the E-mail username field and your ONID password in the Password field.
  13. Uncheck the "Remember password" box.
  14. Click Next.
  15. Click Finish.
  16. You will get a pop-up window asking for you ONID credentials. Click Cancel which will take you to the Internet Accounts window.
  17. Select the ONID account under Mail, and click the Properties button.
  18. Click the Advanced tab.
  19. Under Outgoing Mail Server, check the "This server requires a secure connection (SSL)" box and change the Port Number from 25 to 587.
  20. Under Incoming mail (IMAP), check the "This server requires a secure connection (SSL)" box. Verify that the Port Number is now 993.
  21. Click OK and Close the Internet Accounts window.
  22. You will see a dialog box asking to refresh your folders. Click Yes and provide your ONID credentials when prompted.

Windows Mail is now configured to check your mail!

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Configure Windows Mail to use the OSU Online Directory

  1. Open Windows Mail.
  2. Click on the Tools menu and choose Accounts....
  3. Click Add then choose Directory Service
  4. Click Next
  5. Type directory.oregonstate.edu in the Internet Directory (LDAP) server field and click Next.
  6. Select Yes to Do you want to check addresses using this directory service? and click Next.
  7. Select directory.oregonstate.edu, and click the Properties button.
  8. Click on the Advanced tab.
  9. Type o=orst.edu in the Search base field.
  10. Click OK and Close the Internet Accounts window.

While composing a new message, click on the To: button to open the Select Recipients window. Click on the Find... button to open the Find People window. Select directory.oregonstate.edu from the Look in drop-down list. Enter a name or email address, then click the Find Now button to search. Select the correct person and click the To: -> button to add them to your new message.