ONID E-mail

What is ONID Email?

The OSU Network ID (ONID) is the basic network account provided to everyone associated with the university. When you sign up for your ONID account, your ONID email account is also created. Your ONID email account will be in the format:

Your username is provided at the end of the ONID sign up process. For more information about your ONID account click on the ONID category in the help topics menu.

Setting Up and Checking ONID Email

Note: We have limited support for phone email clients and while most people successfully get email following our instructions, we cannot guarantee they will work with your ONID email account, due to the many differences in software and features across many different phones that are sold today.

More Help About ONID Email

Please visit our ONID FAQ under the FAQ menu option.

Configuring Email Clients

How do I configure my email (mail) client?

There are two options for configuring your mail client. You can either look through our supported list of programs or you can use our server connection settings and configure the client appropriately.

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Please select your mail client:

Mobile Devices

Windows

Mac

Linux / Unix

  • Evolution
  • PINE                

    • Back to Top

     

    Generic mail client settings

    If your settings are not listed above, the following settings can be used in your mail client. See the appropriate help documentation for your mail client to find out how to enter this information.

    Incoming mail (IMAP)

    • Hostname: imap.onid.oregonstate.edu
    • SSL or TLS enabled
    • Port (if using TLS, which is recommended): 143
    • Port (if using SSL): 993

    If you see an option asking if you want to use TLS, it is recommended that you choose that option.

    Outgoing mail (SMTP)

    • Hostname: mail.oregonstate.edu
    • TLS or STARTTLS
    • Port: 587
    • ONID authentication is Required

    Please note that you may be prompted for a username and password when sending mail. The username and password are your ONID username and password. Many mail clients allow you to save these credentials so you are not prompted for them every time you send mail. Additionally, note that if you change your ONID password, you will be asked to re-enter your credentials.

    Apple Computers

    Outlook 2011 (Mac)

    Configuring Outlook 2011 for Mac

    To set up Outlook 2011 for use with your ONID e-mail account, please take the following steps:

    1. Set up Outlook 2011 to check your ONID e-mail
    2. Configure Outlook to use the OSU Online Directory
    3. Removing an account from Outlook 2011

    Setting up Outlook 2011 to check your ONID e-mail

      1. Open Outlook 2011.
      2. Once open, click the "Outlook" menu, then click "Preferences"
      3.  Under the "Personal Settings" area, click on "Accounts"
      4. Click the "+" symbol in the lower left-hand corner, and select the "E-mail..." option
      5.  Fill in your ONID email address and password. the box should then widen out and allow you to fill out additional information
      6. Fill in your ONID Username in the "User name:" section
      7. Select "IMAP" from the Type dropdown menu
      8.  In the Incoming Server section, type "imap.onid.oregonstate.edu"
      9.  Check the box next to Use SSL to Connect
      10. In the Outgoing Server section, type "mail.oregonstate.edu"
      11.  Check the box next to to Use SSL to Connect and set the port to 587Auto Account Setup Menu
      12. Click "Add Account" and it will start downloading your mail. If you recieve a login error message asking if you would like to re-enter your password, click Yes and type in your ONID password again

    Note: Retrieving your e-mail, calendar appointments and tasks can take some time. The amount of time is dependent on the size of your mailbox and the connection you are using. E.g. - If you have a slower off campus connection, the time to load your mailbox will take longer.

    Configure Outlook 2011 to use the OSU Online Directory

      1. Open Outlook 2011.
      2. Click th Outlook menu, then click "Preferences..."
      3. Under the "Personal Settings" area, click on "Accounts"
      4. Click the "+" symbol in the lower left-hand corner, and select the "Directory Service..." option
      5. Type directory.oregonstate.edu in the LDAP Server: field.
      6. Click the "Add Account" button
      7. Once the directory service is added, highlight it in the list on the left, then click the Advanced button
      8. In the Search Base section, type o=orst.edu in the field.
      9. Click OK.
      10. Restart Outlook 2011.

     

    To search for people, click on the Contacts Search icon at the top of your Outlook window, or click on the To... button while composing a message. Choose directory.oregonstate.edu from the drop-down list. Type the name of the person you would like to look up in the Search field.

     

    Removing an account from Outlook 2011

    1. Click on Outlook
    2. Click on Preferences then Accounts
    3. Select the account you want to remove
    4. Click the “-“ symbol in the lower left-hand corner to remove the account

     

    Entourage 2008

    Configuring Entourage 2008

    To set up Entourage 2008 for use with your ONID e-mail account, please take the following steps:

    1. Set up Entourage to check your ONID e-mail
    2. Configure Entourage to use the OSU Online Directory
    3. Removing an account from Entourage 2008

    Set up Entourage to check your ONID e-mail

    1. Open Entourage. If this is the first time opening the program, a Entourage Setup Assistant box may open. Please close this box.
    2. Open the Tools menu and choose Accounts.
    3. Click on New.
    4. If the Account Setup Assistant window appears, click the Configure Account Manually button.
    5. Select IMAP from the Account type drop-down list and click OK.
    6. Enter an Account Name which you will use to identify the account, such as "onid.orst.edu" or "ONID email" (this can be anything you want)
    7. Enter your Name the way you want other people to see when they receive your e-mail.
    8. Enter your E-mail Address in the form username(at)onid.orst.edu
    9. Enter your ONID username in the Account ID field.
    10. The IMAP server name is imap.onid.oregonstate.edu
    11. Click the Click here for advanced receiving options button.
    12. Check the This IMAP service requires a secure connection (SSL) box and close the window.
    13. The SMTP server is mail.oregonstate.edu
    14. Click the Click here for advanced sending options button.
    15. Check the SMTP service requires secure connection (SSL) button.
    16. Check the Override default port button and type 587.
    17. Check the SMTP server requires authentication box.
    18. Check the Use same settings as receiving mail server box and close the window.
    19. Click OK.
    20. Enter your ONID password when prompted.
    21. Close the Accounts window.

    Entourage is now configured to check your mail!

    Configure Entourage to use the OSU Online Directory

    1. Open Entourage.
    2. Click on the Tools menu and choose Accounts.
    3. Click on Directory Service and then click on the New button.
    4. If the Account Setup Assistant window appears, click the Configure Account Manually button.
    5. Type OSU Online Directory in the Account name field.
    6. Type gc.nws.oregonstate.edu in the LDAP Server field.
    7. Check the box that says this server requires logon.
    8. Click the OK button.
    9. Close the Accounts window.

    To search for an email address, click on the Address Book icon. Select Directory Services from the left menu, then select OSU Online Directory. In the top right search box, enter a name or email address and press enter. Entourage will also search the directory automatically when you type a name in the To: address when you are composing a new message.

    Searches work best when you use only a person's last name, or use the format "lastname, firstname".

    Removing an account from Entourage 2008

    1. Click on Tools, then Accounts
    2. Select the account you want to remove
    3. Click Delete

     

    Mac OS X Mail

    Configuring Mac OS X Mail

    To set up mac OSX Mail for use with your ONID e-mail account, please take the following steps:

    1. Set up Mac Mail to check your ONID e-mail
    2. Configure Mac Mail to use the OSU Online Directory
    3. Removing an account from Mac Mail

    Set up Mac Mail to check your ONID e-mail

      1. Open Mac OS X Mail.
      2. The first time you run Mac OS X Mail, it will ask you to set up your mail account. Otherwise, follow these steps:
      3. Open the Mail menu and choose Preferences...
      4. Click on Accounts on the top menu.
      5. Click the + (plus) button at the bottom left to add a new account.
      6. Enter your name - this is what other people will see when they receive your e-mail.
      7. Enter your E-mail Address in the form username(at)onid.orst.edu.
      8. Click the Continue button.
      9. Select IMAP from the "Account Type" drop-down list.
      10. Type "ONID email" in the Description field.
      11. The Incoming Mail Server name is imap.onid.oregonstate.edu
      12. Enter your ONID username in the User Name field.
      13. Enter your ONID password in the Password field.
      14. Click the Continue button.

    Mac Mail Incoming

      1. Mac OS X Mail will verify the settings. The Outgoing Mail Server window will appear next.
      2. Type "OSU" in the Description field.
      3. The Outgoing Mail Server name is mail.oregonstate.edu.
      4. Check the Use Authentication box. Enter your ONID username and password if they are not already there.
      5. Click the Continue button.

    Mac mail Outgoing

      1. Mac OS X Mail will verify the settings. The Account Summary window will appear next.
      2. Click the Create button.
      3. The settings box will close, and you should be taken back out to the account settings page. Once you are there, click on the Outgoing Mail Server dropdown list, and click Edit SMTP Server List.

    ONID SMTP Settings

      1. Click on the Advanced tab at the bottom half of this settings page
      2. Select the Use Custom Port option and type 587
      3. Click OK

    ONID SMTP Settings

    1. Close all open settings boxes

    OS X Mail Client is now configured to check your mail!

    Configure Mac Mail to use the OSU Online Directory

    1. Open Mac OS X Mail.
    2. Click on the Mail menu and choose Preferences.
    3. Click on Composing on the top menu.
    4. Check the Automatically complete addresses box.
    5. Click the Configure LDAP... button.
    6. Click the + (plus) button.
    7. Type OSU Online Directory in the Name field.
    8. Type directory.oregonstate.edu in the Server field.
    9. Type o=orst.edu in the Search Base field.
    10. Click the Save button.
    11. Click the Done button.
    12. Close the Preferences windows.

    To search for an email address while composing a new message, type the name of the person you are searching for in the To: field. It will auto complete the address and give you other matches for that name.

    Searches work best when you use only a person's last name, or use the format "lastname, firstname".

    Removing an account from Mac Mail

    1. Click the Mail menu, then click Preferences
    2. Click on the Accounts tab
    3. Select the account you want to remove
    4. Click the “-“ symbol in the lower left-hand corner to remove an account

     

    Mobile Devices

    Android ONID Setup

    If you would like to get your ONID email on your Android device, please follow the instructions below. Your directions may vary as different manufacturers have different Android OS builds.

    Depending on your device manufacturer (HTC, Motorola, etc.), you may need either a valid Wi-Fi signal or a data connection (4G, 3G, Edge, etc.) before you attempt to set up your account. You may wish to check with the hardware vendor to see which is required for setup.

    1. If you are on campusand need to establish a Wi-Fi connection, please note the following:
      1. You must register your mobile device with Maintain to connect to an OSU network.
      2. You can establish a secure, encrypted connection with the OSU_Secure network. This will protect you from hackers who might exploit an unencrypted connection. Click here for Wi-Fi setup instructions.
    2. Tap the email or Mail icon. This is located on your home screen or in your list of Programs.
    3. The next step depends on whether you already have another email account set up.
      1. If you do not have an email account set up, you will only need to choose a mail provider.  Choose Other or Others. 
      2. If you do already have an email account set up, you will need to select either Menu or Settingsto see Account options. You will then do the following:
        1. Tap New Account or Add Account (you may need to access the Menu again to see this button).
        2. If prompted, tap Email. If you don't see this option, go to the next step.
        3. Choose Other or Others from the list of email providers.
    4. The next step depends on whether you are asked to enter an email address or a username.
      1. If you are asked to enter an email address, enter your ONID email address (username(at)onid.oregonstate.edu)
      2. If you are asked to enter a Username, enter your ONID username only, without @onid.oregonstate.edu
    5. Enter your ONID password
    6. Tap Next
    7. For Account Type or Protocol, select IMAP.
    8. Make sure your username is entered correctly. Android often inserts your full email address, so you may need to delete "@onid.oregonstate.edu" if it appears in this field.
    9. Your password should already be entered.
    10. For IMAP server, enter: imap.onid.oregonstate.edu.
    11. Select SSL for security type
    12. Make sure the port number is set to 993.
    13. Tap Next.

      At this point, the server verifies your account settings.  If your account is verified, continue below.  If your account is not verified, make sure the username and password are entered correctly. If there is a problem contacting the server, try changing the security type to TLS and change the port number to 143.

    14. For SMTP server, enter: mail.oregonstate.edu.
    15. Select SSL for security type.
    16. Make sure the port number is set to 465.
    17. Make sure Require Sign-in or Login required is checked, and that your username and password are entered in correctly.
    18. Tap Next.

      If there is a problem contacting the server, try changing the security type to TLS and change the port number to 587.

    19. On the next screen you can set your preferences for this account. You can accept the defaults or make changes. You may be asked to enter your name so that people know who you are when you send them email.
    20. Tap Next or Finish Setup or Done, whichever applies.

    You are done!

    Your phone should now receive emails from your ONID account. If you are not getting email or if the above instructions are not working for you, please call the OSU Computer Helpdesk at (541) 737-3474 and we'll help you out.

    Note: On some android phones, the default mail client sometimes doesn't work with ONID email. An alternative is to install K-9 Mail (Play Store Link) from the Android Marketplace and add an account using the same settings mentioned above. 

    Troubleshooting tips:

    • If possible make sure to verify you have a good internet connection prior to setting up your mail account. Go to your web browser and try to go to a different website then the one that loads by default.
    • Try connecting to your account from the webmail version on your computer. (webmail.oregonstate.edu)
    • Try removing and add your account again: (settings may differ depending on your phone and OS version)
      • From the Home screen, go to the settings for your phone
      • Tap Accounts & Sync
      • Tap on the account you wish to remove
      • Tap the menu icon and Remove account
      • Follow the instructions above on how to add your email account again.

     

    Built-in VPN for Android

    A PDF instruction sheet is available here.

    *Cisco VPN is available for Android 2.1 and above

    ONID Email for iPhone, iPod & iPad

    Quick Setup Method

    You can use this utility here to set it up automatically. Just navigate to this page on your device and download the file provided below. (ONID.Mobileconfig)

    Quick Email Setup

     

    Manual Setup

    Make sure you have an active wireless network connection before following these steps.

    1.  
      1. Tap the Settings icon from your home screen.

    iOS mail server settings

    1. Tap Mail, Contacts, Calendars.
    2. Tap add Account... under the "Accounts" heading.
    3. Tap Other.
    4. Tap Add Mail Account.
    5. Fill out the following fields as appropriate:
      1. Name - Enter your real name - this is what other people will see when they receive your e-mail.
      2. Address - Enter your ONID email address. This should be in the form username(at)onid.oregonstate.edu.
      3. Password - Enter your ONID Password.
      4. Description - Enter "ONID Mail" as the Description.
    6. Tap Next.
    7. Tap IMAP at the top of the screen.
    8. In the Incoming Mail Server area,
      1. Host Name: imap.onid.oregonstate.edu
      2. User Name: Your ONID username (not your full email address, just your username)
      3. Password: Your ONID password should already be filled in from step 6 above
    9. In the Outgoing Mail Server area,
      1. Host Name: mail.oregonstate.edu
      2. User Name: Your ONID username (not your full email address
      3. Password: You do have to enter your ONID password here 
    10. Tap Next at the top of the screen. You should see a message that "Your account is verified." If your account is not verified, go back and check all your settings. You may have entered a typo. Remember that your ONID username is not your full email address.
    11. Tap Save.

    Your iPod/iPad is now configured to check your mail! You may now select which items you would like to sync (mail and notes).


    To read your ONID email, click on Mail from the iPod toolbar.

     

     Troubleshooting Tips:

    • If possible make sure to verify you have an internet connection prior to setting up your mail account. Go to your web browser and try to go to a different website then the one that loads by default. If the page loads you know you have an internet connection.

    • Try connecting to your account from the webmail version on your computer. (webmail.oregonstate.edu)

    • Try removing and then adding your account again:
      • Tap the Settings icon on your home screen
      • Tap on Mail, Contacts, Calendars
      • Tap on the account you want to remove
      • Tap Delete Account on the bottom of the screen
      • After you have removed your account with these instructions follow the setup instructions above

     

    Blackberry

    There are two options available when setting up ONID email on your Blackberry:

    • Automatic Setup - Reccommended
    • Manual Setup - Only if automatic doesn't work

    Automatic Setup for ONID Email

    1. Locate and select the Setup folder.
    2. In the Setup folder, select Email Settings. Review the Terms of Agreement if prompted.
    3. You will now see a list of email providers. Highlight the appropriate one and select Next. If none are appropriate, highlight Other and then select Next.
    4. Enter your email address and associated password.

    In most cases, following these steps should result in a properly configured email integration.

     

    Manual Setup for ONID Email

    1. Make sure your phone is connected wireless or through your mobile network
    2. Click the Menu Button
    3. Click Setup
    4. Click Personal Mail Setup
    5. Accept the License Agreement
    6. Fill in your Email Address in the form "username@onid.orst.edu"
    7. Fill in your ONID Password
    8. Click Next
    9. Click I will provide the settings to add this email account
    10. Re-enter password and click Next
    11. Select Internet Service Provider Email (POP/IMAP)
    12. Click Next
    13. Click I will provide the settings to add this email account again
    14. Click Next
    15. Fill in your email and password again
    16. For Email Server, enter "imap.onid.oregonstate.edu"
    17. Click Next
    18. Then Close

    Your ONID email should then start to sync with your Blackberry device

     

    Due to the variety of Blackberry devices, ONID setup may vary. These instructions may not work for all Blackberry devices.

    Windows Computers

    Outlook 2010

    Configuring Microsoft Outlook 2010

    To set up Outlook 2010 for use with your ONID e-mail account, please take the following steps:

    1. Set up Outlook 2010 to check your ONID e-mail
    2. Configure Outlook 2010 to use the OSU Online Directory
    3. Make directory.oregonstate.edu your default address book
    4. Removing an account from Outlook 2010

    Set up Outlook 2010 to check your ONID e-mail

      1. Open Outlook 2010
      2. Open the File menu and choose Account Settings.
      3. Click on the E-mail tab and click New....
      4. Click the Manually configure server settings or additional server types button and click Next.
      5. Choose Internet E-mail and click Next.
      6. Enter your name. This is what other people will see when they receive your mail.
      7. Enter your E-mail Address in the form username@onid.oregonstate.edu.
      8. Select IMAP from the Account Type drop-down list.
      9. The Incoming mail server name is imap.onid.oregonstate.edu
      10. The Outgoing mail server (SMTP) name is mail.oregonstate.edu
      11. Enter your ONID username in the User Name field.
      12. If you want Outlook to remember your password (and not prompt you for it), check the Remember password box. Otherwise, leave it unchecked. It might be helpful to leave it unchecked if you share this computer with other people.

      1. Click the More Settings... button.
      2. Click on the Outgoing Server tab.
      3. Check both the My outgoing server (SMTP) requires authentication" box and the "Use same settings as my incoming mail server box.

      1. Click on the Advanced tab.
      2. Under Incoming server (IMAP), select TLS from the Use the following type of encrypted connection drop-down list.
      3. Under Outgoing server (SMTP), select TLS from the Use the following type of encrypted connection drop-down list.
      4. If the port number under Outgoing server (SMTP) is set to 25, change this port number to 587

    1. Click OK.
    2. Click Next.
    3. Click Finish.

    Configure Outlook 2010 to use the OSU Online Directory

    1. Open Outlook 2010.
    2. Open the File menu and choose Account Settings.
    3. Click on the Address Books tab and click New....
    4. Choose Internet Directory Service (LDAP) and click Next.
    5. Type directory.oregonstate.edu in the Server Name: field.
    6. Click the More Settings... button.
    7. Click OK when warned that you must restart Outlook
    8. Click the Search tab.
    9. Under Search Base, choose Custom and type o=orst.edu in the field.
    10. Click OK.
    11. Click Next.
    12. Click Finish.
    13. Restart Outlook 2010.

    To search for people, click on the Address Book icon at the top of your Outlook window, or click on the To... button while composing a message. Choose directory.oregonstate.edu from the Address Book drop-down list. Type the name of the person you would like to look up in the Search field.

    To make directory.oregonstate.edu your default address book:

    1. Click on the Address Book icon at the top of your Outlook window.
    2. In the Address Book window, click on the Tools menu and choose Options....
    3. Select directory.oregonstate.edu from the Show this address list first: drop-down list.
    4. Under When sending mail, check names using these address lists in the following order: click on directory.oregonstate.edu and move it to the top of the list by clicking the Up Arrow button.
    5. Click the OK button.

    Removing an account from Outlook 2010

    1. Click on the Start button
    2. Go to Control Panel
    3. Click on Mail
    4. Click on Show Profiles
    5. Select the account you want to remove
    6. Click Remove

     

    Outlook 2007

    Configuring Microsoft Outlook 2007

    To set up Outlook 2007 for use with your ONID e-mail account, please take the following steps:

    1. Set up Outlook 2007 to check your ONID e-mail
    2. Configure Outlook 2007 to use the OSU Online Directory
    3. Make directory.oregonstate.edu your default address book
    4. Removing an account from Outlook 2007

    Set up Outlook 2007 to check your ONID e-mail

      1. Open Outlook 2007
      2. Open the Tools menu and choose Account Settings.
      3. Click on the E-mail tab and click New....
      4. Check the Manually configure server settings or additional server types box and click Next.
      5. Choose Internet E-mail and click Next.
      6. Under the User Informationsection:
        • Enter your full name in the Your name: box
        • Enter your full ONID e-mail address (user(at)onid.orst.edu) in the E-mail Address: box
      7. Under the Server Informationsection:
        • Change the Account Type dropdown menu to IMAP
        • Incoming mail server (IMAP): imap.onid.oregonstate.edu
        • Outgoing mail server (SMTP): mail.oregonstate.edu
      8. Under the Logon Informationsection:
        • Enter your ONID username in the User name: box
        • Enter your email password in the Password: box

      1. Click the More Settings... button.
      2. Click on the Outgoing Server tab.
      3. Check both the My outgoing server (SMTP) requires authentication" box and the "Use same settings as my incoming mail server box.

    1. Click on the Advanced tab.
    2. Under Incoming server (IMAP), select TLS from the Use the following type of encrypted connection drop-down list.
    3. Under Outgoing server (SMTP), select TLS from the Use the following type of encrypted connection drop-down list.
    4. If the port number under Outgoing server (SMTP) is set to 25, change this port number to 587
    5. Click OK.
    6. Click Next.
    7. Click Finish.

    Configure Outlook 2007 to use the OSU Online Directory

    1. Open Outlook 2007.
    2. Open the Tools menu and choose Account Settings.
    3. Click on the Address Books tab and click New....
    4. Choose Internet Directory Service (LDAP) and click Next.
    5. Type directory.oregonstate.edu in the Server Name: field.
    6. Click the More Settings... button.
    7. Click OK when warned that you must restart Outlook
    8. Click the Search tab.
    9. Under Search Base, choose Custom and type o=orst.edu in the field.
    10. Click OK.
    11. Click Next.
    12. Click Finish.
    13. Restart Outlook 2007.

    To search for people, click on the Address Book icon at the top of your Outlook window, or click on the To... button while composing a message. Choose directory.oregonstate.edu from the Address Book drop-down list. Type the name of the person you would like to look up in the Search field.

    To make directory.oregonstate.edu your default address book:

    1. Click on the Address Book icon at the top of your Outlook window.
    2. In the Address Book window, click on the Tools menu and choose Options....
    3. Select directory.oregonstate.edu from the Show this address list first: drop-down list.
    4. Under When sending mail, check names using these address lists in the following order: click on directory.oregonstate.edu and move it to the top of the list by clicking the Up Arrow button.
    5. Click the OK button.

    Removing an account from Outlook 2007

    1. Click on the Start button
    2. Go to Control Panel
    3. Click on Mail
    4. Click on Show Profiles
    5. Select the account you want to remove
    6. Click Remove

     

    Outlook 2003

    PLEASE NOTE:

    The instructions below assume the user has the latest service pack installed for Office 2003 (Service Pack 3). If you do not have the latest service pack (or are not sure), you can download service pack 3 for free from Microsoft's webste, or you can install it through Windows Updates.

    Configuring Microsoft Outlook 2003

    To set up Outlook 2003 for use with your ONID e-mail account, please take the following steps:

    1. Set up Outlook 2003 to check your ONID e-mail
    2. Configure Outlook 2003 to use the OSU Online Directory
    3. Make directory.oregonstate.edu your default address book
    4. Removing an account from Outlook 2003

    Set up Outlook 2003 to check your ONID e-mail

    1. Open Outlook 2003
    2. Open the Tools menu and choose E-mail Accounts...
    3. Select Add a new e-mail account,then click Next
    4. Choose IMAP as the Server Type and click Next.
    5. Under the User Informationsection:
      • Enter your full name in the Your name: box
      • Enter your full ONID e-mail address (user(at)onid.orst.edu) in the E-mail Address: box
    6. Under the Server Informationsection:
      • Incoming mail server (IMAP): imap.onid.oregonstate.edu
      • Outgoing mail server (SMTP): mail.oregonstate.edu
    7. Under the Logon Informationsection:
      • Enter your full ONID e-mail address (user(at)onid.orst.edu) in the User name: box
      • Enter your email password in the Password: box
    8. Click the More Settings... button.
    9. Click on the Outgoing Server tab.
    10. Check the My outgoing server requires authentication and make sure Use the same settings as my incoming mail server is selected
    11. Click on the Advanced tab.
    12. Ensure the INCOMING Server (IMAP) is 993.
    13. Check the box next to This server requires a secure connection (SSL).
    14. Ensure the OUTGOING server (SMTP) is 587.
    15. Check the box next to This server requires a secure connection (SSL).
    16. Click Ok.
    17. Click Next.
    18. Click Finish.

    Outlook should then start downloading your email. If a login box appears, you can enter your ONID username and password in, then check the Remember Password box so it doesn't ask you again. To set up Outlook to use the OSU Online Directory, so you can search for users in the OSU address book, please read the instructions below:

    Configure Outlook 2003 to use the OSU Online Directory

    1. Open Outlook 2003
    2. Click on the Tools menu and choose E-mail Accounts...
    3. Choose Add a new directory or address book and click Next
    4. Choose Internet Directory Service (LDAP) and click Next
    5. Type directory.oregonstate.edu in the Server Name: box
    6. Click the More Settings ... button
    7. Click OK when warned that you must restart Outlook
    8. Click on the Search tab
    9. Type o=orst.edu in the Search base: box and click OK
    10. Click Next
    11. Click Finish
    12. Restart Outlook

    To search for people, click on the Address Book icon at the top of your Outlook window, or click on the To... button while composing a message. Choose directory.oregonstate.edu from the Show Names from the: drop-down list. Type the name of the person you would like to look up in the Type Name or Select from List: box.

    To make directory.oregonstate.edu your default address book:

    1. Click on the Address Book icon at the top of your Outlook window.
    2. In the Address Book window, click on the Tools menu and choose Options....
    3. Select directory.oregonstate.edu from the Show this address list first: drop-down list.
    4. Under When sending mail, check names using these address lists in the following order: click on directory.oregonstate.edu and move it to the top of the list by clicking the Up Arrow button.
    5. Click the OK button.

    Removing an account from Outlook 2003

    1. Click on the Start button
    2. Go to Control Panel
    3. Click on Mail
    4. Click on Show Profiles
    5. Select the account you want to remove
    6. Click Remove

     

    Outlook Express 5/6

    Configuring Outlook Express 5/6:

    To set up Outlook Express for use with your ONID e-mail account, please take the following steps:

    1. Set up Outlook Express to check your ONID e-mail
    2. Configure Outlook Express to use the OSU Online Directory
    3. Make directory.oregonstate.edu your default address book

    Set up Outlook Express to check your ONID e-mail

    1. Open Outlook Express
    2. Open the Tools menu and choose Accounts...
    3. Click the Add button and select Mail...
    4. Enter your name (this is what other people will see when they receive your e-mail), then click Next.
    5. Enter your E-mail address in the form username(at)onid.orst.edu. Click Next.
    6. Select IMAP from the "Incoming mail server" drop-down list.
    7. The Incoming mail server name is imap.onid.oregonstate.edu.
    8. The Outgoing mail (SMTP) server name is mail.oregonstate.edu.
    9. Click Next.
    10. Enter your ONID username in the Account name field.
    11. Uncheck the "Log on using Secure Password Authentication (SPA)" box.
    12. Click Next.
    13. Click Finish.
    14. This will bring you back out to the accounts page again. Click on the Mail tab, select the newly created ONID account, and click the Properties button.
    15. Click the Servers tab.
    16. Under Outgoing Mail Server check the "My server requires authentication" box.
    17. Click the Advanced tab.
    18. Under Outgoing mail (SMTP), change the port to 587, then check the "This server requires a secure connection (SSL)" box.
    19. Under Incoming mail (IMAP), change the port to 993, then check the "This server requires a secure connection (SSL)" box.
    20. Click OK and close the Internet Accounts window.


    Outlook Express is now configured and should begin downloading your mail. To set up Outlook to use the OSU Online Directory, so you can search for users in the OSU address book, please read the instructions below:

    Configure Outlook Express to use the OSU Online Directory

    1. Open Outlook Express.
    2. Click on the Tools menu and choose Accounts....
    3. Click on the Directory Service tab.
    4. Click Add and choose Directory Service... from the menu.
    5. Type directory.oregonstate.edu in the Internet Directory (LDAP) server field and click Next.
    6. Select Yes to "Do you want to check addresses using this directory service?" and click Next.
    7. Click Finish.
    8. Click on the Directory Service tab, select directory.oregonstate.edu, and click the Properties button.
    9. Click on the Advanced tab.
    10. Type o=orst.edu in the Search base field.
    11. Click OK and Close the Internet Accounts window.
    12. Close Outlook Express and restart it to begin using the Online Directory

    While composing a new message, click on the To: button to open the Select Recipients window. Click on the Find... button to open the Find People window. Select directory.oregonstate.edu from the Look in drop-down list. Enter a name or email address, then click the Find Now button to search. Select the correct person and click the To: -> button to add them to your new message.

    To make directory.oregonstate.edu your default address book:

    1. Click Tools, then Accounts...
    2. Click on the Directory Service tab
    3. Click the Set Order button
    4. Select the directory.oregonstate.edu entry, and click the Move Up button until it is at the top
    5. Click the OK button, then close the accounts window

    Windows Live Mail

    Configuring Windows Live Mail:

    1. Open Windows Live Mail. If this is your first time, skip to step 3.
    2. Click on Add e-mail account on the left side.
    3. Enter your E-mail Address in the form username@onid.oregonstate.edu.
    4. If you want Live Mail to remember your password (and not prompt you for it), check the Remember password box (and then enter your password). Otherwise, leave it unchecked. It might be helpful to leave it unchecked if you share this computer with other people.
    5. Enter your name into the Display Name box. This is what other people will see when they receive your mail.
    6. Check the Manually configure server settings or additional server types box and click Next.
    7. Select IMAP from the Account Type drop-down list.
    8. The Incoming server name is imap.onid.oregonstate.edu
    9. Check the This server requires a secure connection (SSL) box.
    10. Confirm Clear text authentication is selected from the Log on using drop-down list.
    11. Confirm your ONID username is in the Login ID box.
    12. The Outgoing mail server name is mail.oregonstate.edu
    13. The Outgoing mail server port is 587.
    14. Check the This server requires a secure connection (SSL) and My outgoing server requires authentication check.
    15. Click Next.
    16. Click Finish.

    Windows Mail

    Configuring Windows Mail:

    1. Open Windows Mail. If it is your first time, skip to step 4.
    2. Open the Tools menu and choose Accounts...
    3. Click the Add button and select E-mail Account
    4. Enter your name - this is what other people will see when they receive your e-mail.
    5. Click Next.
    6. Enter your E-mail address in the form username(at)onid.orst.edu. Click Next.
    7. Select IMAP from the "Incoming mail server" drop-down list.
    8. The Incoming mail server name is imap.onid.oregonstate.edu
    9. The Outgoing mail (SMTP) server name is mail.oregonstate.edu.
      Note: If you are off-campus and cannot send e-mail, then you will need to contact your Internet Service Provider (ISP) for the name of their Outgoing (SMTP) Mail Server.
    10. Check the "Outgoing Server Requires Authentication" box.
    11. Click Next.
    12. Enter your ONID username in the E-mail username field and your ONID password in the Password field.
    13. Uncheck the "Remember password" box.
    14. Click Next.
    15. Click Finish.
    16. You will get a pop-up window asking for you ONID credentials. Click Cancel which will take you to the Internet Accounts window.
    17. Select the ONID account under Mail, and click the Properties button.
    18. Click the Advanced tab.
    19. Under Outgoing Mail Server, check the "This server requires a secure connection (SSL)" box and change the Port Number from 25 to 587.
    20. Under Incoming mail (IMAP), check the "This server requires a secure connection (SSL)" box. Verify that the Port Number is now 993.
    21. Click OK and Close the Internet Accounts window.
    22. You will see a dialog box asking to refresh your folders. Click Yes and provide your ONID credentials when prompted.

    Windows Mail is now configured to check your mail!

    ___________________________________________________________________________________

    Configure Windows Mail to use the OSU Online Directory

    1. Open Windows Mail.
    2. Click on the Tools menu and choose Accounts....
    3. Click Add then choose Directory Service
    4. Click Next
    5. Type directory.oregonstate.edu in the Internet Directory (LDAP) server field and click Next.
    6. Select Yes to Do you want to check addresses using this directory service? and click Next.
    7. Select directory.oregonstate.edu, and click the Properties button.
    8. Click on the Advanced tab.
    9. Type o=orst.edu in the Search base field.
    10. Click OK and Close the Internet Accounts window.

    While composing a new message, click on the To: button to open the Select Recipients window. Click on the Find... button to open the Find People window. Select directory.oregonstate.edu from the Look in drop-down list. Enter a name or email address, then click the Find Now button to search. Select the correct person and click the To: -> button to add them to your new message.

    Evolution

    Configuring Evolution:

    These instructions were tested with Evolution versions 2.32 and 3.02.

    1. Open Evolution.
    2. If this the first time running Evolution, it will walk you through connecting to your email account. Otherwise, open the Edit menu and choose Preferences. Under Mail Accounts, click the Add button.
    3. Click the Forward button to begin the setup process.
    4. Enter your Full name and E-mail address and click the Forward button.
    5. Select IMAP from the "Server Type" drop-down list.
    6. The Server Name is imap.onid.oregonstate.edu
    7. Enter your ONID username in the Username field.
    8. Select TLS encryption from the "Use secure connection" drop-down list.
    9. Click the Forward button.
    10. Uncheck the "Show only subscribed folders" box and click the Forward button.
    11. The SMTP Server is mail.oregonstate.edu.
      Note:       If you are off-campus and sending mail does not work, you will need to contact your Internet Service Provider (ISP) for the name of their Outgoing (SMTP) Server.
    12. Check the "Server requires authentication" box.
    13. Select TLS encryption from the "Use secure connection" drop-down list.
    14. Select PLAIN from the "Type" drop-down list.
    15. Enter your ONID username in the Username field.
    16. Click the Forward button.
    17. Enter an Account Name and click the Forward button.
    18. During first time Evolution setup only: Select your time-zone and click the Forward button.
    19. Click the Apply button to complete the setup process.

    Evolution is now configured to check your mail!

    _________________________________________________________________________________

    Configure Evolution to use the OSU Online Directory

    These instructions were tested with Evolution versions 2.32 and 3.02.

    1. Open Evolution.
    2. Click on the File menu, choose New, and choose Address Book.
    3. In the New Address Book window, choose On LDAP Servers from the Type drop-down list. The window will expand to show additional options.
    4. Configure the General tab as follows:evolution-general
      1. The Name is OSU Online Directory
      2. Check the box next to Mark as default folder
      3. The Server is directory.oregonstate.edu
      4. The Port is 389
      5. Select No encryption from the Use secure connection drop-down list
    5. Configure the Details tab as follows:evolution-details
      1. The Search base is o=orst.edu
      2. Select Sub from the Search scope drop-down list
    6. Click the OK button to save these settings.

     

    When composing a message, you can search the OSU Online Directory to find email addresses

    1. Click on the To button.
    2. Select OSU Online Directory from the Address Book drop-down list.
    3. Select Any Category from the Category drop-down list.
    4. Type in a name to search for (generally just last name) and press Enter.
    5. Select the name you want from the list of results and click the Add button to add it.
    6. Click the Close button to return to the message composition window.evolution-search

    PINE

    Using Pine on shell.onid.oregonstate.edu:

    Introduction

    Pine was developed by the University of Washington specifically to provide user access to electronic mail without complication. Pine was originally based on ELM but has evolved into a completely different program. Although we describe many of Pine's functions below, Pine is quite easy and natural to use, and is used daily by thousands of users at the University of Washington and elsewhere around the world. You may find that exploring it on your own and reading Pine's built-in help messages is the most enjoyable way to learn its features (and the most comprehensive).

    For more help on getting connected to shell.onid.oregonstate.edu, please refer here.

    Conventions Used In This Document

    Commands you are instructed to type are shown in bold:

    cd mail

    Keys to press are shown surrounded by angle brackets: <RETURN> or <ALT>

    Within Pine, menu function letters preceded by a caret (^) signify a control character. For example, "^G" means <CONTROL><G>, which means press and hold the <CONTROL> key, then press the <G> key and then release both keys.

    Connecting To The Shell Server

    For more help on getting connected to shell.onid.oregonstate.edu, please refer to: /och_helpdocs/onid/using-onid/shell

    Using an SSH? program, open a connection to shell.onid.oregonstate.edu. When prompted, enter your ONID username and password to login.

    Using Pine

    After typing in your correct login and password you will be at the UNIX prompt. To run the Pine program type:

    pine

    Then press the <RETURN> key and you will enter into the main menu of the Pine mail program:

    pine1

    Within Pine, each menu function is preceded by its one-letter command, usually shown highlighted in reverse video at the bottom of the screen. For example, entering a <?> will display help information, or entering a <Q> command will cause Pine to exit.

    You can press <M> within most screens in Pine in order to return to this Main screen

    How To Address Electronic Mail

    When people begin using e-mail they often find the addressing system confusing. E-mail addresses are very similar to postal mail addresses. Both postal and e-mail addresses utilize a hierarchical addressing system; the information goes from very specific to very general. Here are some examples of e-mail addresses:

    george@cac.washington.edu
    coyotew@onid.orst.edu
    molly@microsoft.com

    A breakdown of an e-mail address is as follows:

    george (user name or ID)
    @ (this user is located at)
    cac (a particular department)
    washington (Washington campus network)
    edu (education domain on the Internet)

    Each element of information is separated by a period. The first element is the most specific. The @ symbol separates the user portion from the machine which holds this account. It is important to note that each part of the address is equally important. If any piece of the address is missing, your message cannot be delivered.

    Composing And Sending Mail

    To originate a message, choose COMPOSE <C> from the Pine main menu. The following screen will appear:


    pine2

    First you must enter the email addresses of the recipients of the message. Email addresses must be typed exactly without mistakes or the message will not reach its recipient(s). Undeliverable mail will usually be returned to you, or "bounced" but that is not guaranteed.

    The To: line is where you specify the primary recipients of the message (you can specify more than one recipient if you separate the addresses with commas). On the Cc: or "carbon copy" line you can specify additional recipients (if any) who will receive a copy of the message.

    The Attchmnt: or attachment line allows you to specify files that can be "attached" to your message, such as a word processing document or spreadsheet.

    Entering and Editing Messages

    After entering the subject of the message, you may begin to type the body of the message. While typing, Pine will "word wrap" the text; that is, you need not press <RETURN> or <ENTER> at the end of each line. If you make a typographical error, you can (if necessary) position the cursor using the arrow keys and use the <BACKSPACE> or <DELETE> key. You can also use the Cut Line command <CONTROL><K> to delete the entire line on which the cursor is positioned. A complete description of the editing capabilities is displayed by the Get Help command <CONTROL><G>.

    Other commands you may find useful when entering a message include a spell checker, To Spell <CONTROL><T>, and a paragraph justifier, Justify <CONTROL><J>. If you wish to read the text of the message in from a file, or perhaps you transferred some data that you'd like to read in and include in the message, use the Read File command <CONTROL><R>.

    If you decide you don't want to send your message any time during the editing process, you can either Cancel the message <CONTROL><C>, or Postpone it for later use <CONTROL><O>. If a message is postponed, Pine will ask you if you want to continue your postponed message the next time you compose a message.

    When you have completed entering and editing your message, use the Send command <CONTROL><X>. Pine will ask you to confirm that you wish to send the message. If you answer yes, Pine sends the message and displays the main menu. If you answer no, Pine returns you to the editor.

    The fact that Pine sends your message without presenting you with an error message does not mean your message was delivered or was addressed correctly. When Pine sends a message, it hands the message over to a mail delivery program that performs the actual transmission of the message. If the mail delivery program cannot deliver the message, it usually returns a copy of the message to you (often called a "bounced message") with a brief explanation as to the cause. Under certain circumstances, it can take several days for a message to be bounced, although in most cases it is returned within a few minutes if there is a problem. If you cannot understand why a particular message has bounced, contact the OSU Computer Helpdesk at 737-3474 or consulting@oregonstate.edu and they will try to determine the cause. By far the most common cause is a faulty address.

    Viewing Mail

    To view email messages you've received, choose the FOLDER INDEX command <I> from the main menu. A screen similar to the following will appear:




    The first line of the screen displays the name of the mail folder you are reading, how many messages are present in the folder, and the number of the current message.

    A mail folder is the computer equivalent of a file folder where you store messages. You can sort and separate your mail into different folders by topic or however you choose to organize messages. The folder that Pine reads when it is started is the Inbox folder and is where incoming messages are located.

    The current message is the message you are selecting to view, reply to, forward, save, or delete, and is highlighted in reverse video in the index. You can change the current message selection by choosing the Next Msg or the next message command <N> and the Prev Msg or previous message command <P>. You can also use the up-arrow and down-arrow keys to move the selection.

    For each message listed in the index, the following information appears:


    pine4

    Select the message you wish to read as above, then press the <RETURN> or <ENTER> key or choose the View Mail command <V>. The message is then displayed as shown below:


    pine5

    At this point you can choose to reply to <R>, delete <D> or save <S> this message (see below).

    Sending a Reply

    If you choose the Reply <R> command, Pine asks whether you wish to include the text of the original message in the reply. Pine tries its best to enter the proper return address in the To: field, but you should verify that the address lines are correct before sending the message.

    Deleting a Message

    To delete a message, choose the Delete command <D>. If you subsequently change your mind, the message can be "undeleted" any time before you quit from Pine using the Undelete command <U>. The message is not actually deleted from the inbox until you quit from Pine and instruct Pine to "expunge" messages from the inbox when asked. If you delete a message and there are additional messages in the current mail folder, Pine automatically views the next message.

    Saving Messages

    If you choose to retain a message after viewing it, you should not leave it in your inbox. It is a good idea to save the message in a folder where the name signifies the topic or sender. This makes it convenient to find the message again or download related messages to a personal computer for indefinite storage. After choosing the Save command <S>, Pine will ask for the name of the folder into which to save the message:

    SAVE Msg #1 to folder in <Mail> [saved-messages] :
    ^G Help        ^T To Fldrs
    ^C Cancel      Ret Accept

    You can choose the default folder, saved-messages, by pressing the <RETURN> or <ENTER> keys or specify any folder name you wish (alphanumeric characters only, no spaces or tabs). If the named folder doesn't exist, Pine will ask you to confirm that you wish to create it. If you choose To Folders <^T>, Pine presents you with a menu of your folder names from which you can select by moving the cursor.

    Folders

    As was explained above, you can create mail folders and store messages in them. The FOLDER LIST command <L> from the main menu allows you to switch the current folder you are viewing to any of the mail folders that you have created.

    You will first see the COLLECTION LIST. Press <RETURN> or <ENTER> to select Mail.


    pine6

    Next, you will see the FOLDER LIST.


    pine7

    To view mail in a listed folder, highlight it so that it shows in reverse video by selecting the folder name with the arrow keys, then press <RETURN> or <ENTER> or choose the [View Fldr] command <>>. Pine opens that folder and places you in the mail index.

    Address Book

    Pine allows you to maintain an address book of recipients to whom you frequently send e-mail. To use it, choose the ADDRESS BOOK command <A> from the main menu. You will then see the ADDRESS BOOK LIST. Choose the personal address book, .addressbook, by pressing <RETURN> or <ENTER>.


    pine8

    The Personal AddressBook will look something like this:
    pine9

    For each recipient listed in the address book there are three pieces of information stored:

    1. A short, memorable nickname by which you refer to the recipient. This could be the recipient's first name, initials, login name, etc.
    2. The recipient's full name in English.
    3. The recipient's complete email address.

    Use the Add command <@> to add additional entries to the address book.

    Printing Messages

    There are two alternative ways to obtain a hard copy printout of a message if you have your own printer. One method is to Export <E> the message to a file, transfer the file to your own computer, and then use the local printer and printing method you normally use on your system. (For help transferring files, please contact the OSU Computer Helpdesk at 737-3474 or consulting@oregonstate.edu.)

    The other method is to print to the printer connected to your computer, choose "attached-to-ansi" under "Printer attached to IBM PC or compatible, Macintosh."

    To print a message while viewing it, simply press the Print command <%>.

    Logging Off The Shell Server

    When you have finished using Pine, always Quit from Pine <Q> and issue the "logout" command to log you off the server and close the connection.

    And Now a Few Words about E-mail Etiquette

    • Be brief. In most cases, try to fit your message into one screen of text.
    • Use blank space between paragraphs or other logical units of text to break it up for easier reading.
    • Use mixed upper and lower case and standard capitalization. Mixed-case text is much easier to read than all lower or all upper case. Even worse, USING UPPER CASE WHEN YOU WRITE IS LIKE SCREAMING WHEN YOU SPEAK!

    Most computer terminals do not display underlined or italicized characters, which are commonly used to provide emphasis in handwriting. So, if you want to emphasize something, use all-capital letters for what you REALLY want to emphasize. Other ways to emphasize a word is to put asterisks, or other special characters at the beginning and end of the word or phrase, like *this*, or like _this_ or >even< like that!

    Never forget the person to whom you are sending the mail is another human being, with feelings and beliefs that may be very different from yours! This can be easy to forget when you are sitting at a computer terminal, writing a mail message to a person you might never have met in real life.

    In face to face conversation, there are many subtle cues provided by body language and intonation that let us know how what we are saying is affecting the other person. These cues are completely absent when using e-mail, so strive to be concise, clear and polite in your own writing and flexible in your interpretation of other people's mail.

    Finally, before sending off your e-mail message:

    • Look over what you have written.
    • Make sure you've said everything you needed to say.
    • Make sure you haven't said things you didn't need to say.
    • Make sure you've used correct spelling and grammar: splling eerers end bad grammers madeit harder fer uther peeple to reed what you wrought :)

    __________________________________________________________________________________________

    Using OSU Online Directory

    Pine on shell.onid.oregonstate.edu is already configured to use the OSU Online Directory. Follow these steps to use the OSU Online Directory:

    1. Run pine.
    2. Compose a message by pressing C.
    3. Move your cursor to one of the email address fields (To:, Cc:, etc).
    4. Press ^T (To AddrBk).
    5. Highlight OSU Online Directory and press enter.
    6. Type in a string to search for, such as a last name or first name, and press enter. If your search is too generic (for example, you searched for "smith"), Pine will show you the first 200 matches and warn you that the size limit was exceeded.
    7. Highlight the entry you want to use and press enter.
    8. The entry will be placed in the email address field (To:, Cc:, etc).

    Modifying your email filters using sieveshell

     

    If you need to modify your Sieve email filters by hand rather than using the tools on the ONID web site, see the instructions below.

    ONID email filtering rules use the Sieve language, which was designed specifically for email filtering. The Sieve language is formally defined in RFC 3028. There are many example Sieve filters that you can use as a starting point to learning the Sieve language. You can also look at the rules created by the tools on the ONID web site.

    To begin, you'll need to SSH? to shell.onid.oregonstate.edu. Then execute sieveshell, specify the ONID mail server, and authenticate with your ONID password:

    username@shell:~$ sieveshell imap.onid.oregonstate.edu
connecting to imap.onid.oregonstate.edu
Please enter your password: 
>

    At the "> " prompt, you can type "help" to see a list of available commands:

    > help
Usage:
  sieveshell [-u username] [-a authname] [-r realm] <server>

help             - this screen
list             - list scripts on server
put <filename> [<target name>]
                 - upload script to server
get <name> [<filename>]
                 - get script. if no filename display to stdout
delete <name>    - delete script.
activate <name>  - set a script as the active script
deactivate       - deactivate all scripts
quit             - quit

    Use the "list" command to view the Sieve scripts you have stored on the server, as well as which script is active.

    > list
onid-web  <- active script

    To save a script out into a file so that you can edit it, use the "get" command.

    > get onid-web sieve.txt

    After you have edited sieve.txt, use the "put" command to upload it.

    > put sieve.txt onid-web

    Note: If your Sieve script had errors in it, sieveshell will tell you the errors and not allow you upload the script.

    The final step is marking your script as active, using the "activate" command.

    > activate onid-web

    Use the "quit" command to exit sieveshell when you are finished making changes.

    ONID/Exchange Class E-mail Groups

    What are ONID Class Email Groups?

    With only one exception (see below), every course at OSU now has its own Exchange? e-mail address. These class addresses are actually e-mail ‘groups’ and contain the ONID e-mail address of every student in the course.  An instructor can quickly and easily contact everyone currently enrolled in the class by sending an e-mail to the course address.  Through a web based interface instructors can add new members to the group as well as senders of the course e-mail.

    On the first day of each term the e-mail groups are automatically created from course lists in Banner. Instructors are automatically given permission to send and receive group e-mail. By default they are only allowed to do so from their ONID address. Instructors must add their non-ONID preferred campus email address as a sender and member manually (more on this later).  

    Note: The only exceptions to this new service are courses in the College of Business.  COB has pre-existing services that already allow instructors to mail class groups.  To avoid confusion and redundancy, Network Engineering has decided to exclude COB courses in this new service.

    How to e-mail a course

    The group address is the course number and section separated by underscores.  For example, course BIO 101 section 2 would have an address of BIO_101_002@oregonstate.edu.   

    To view what courses you can send e-mail to:

    1. Visit the following web address:  http://oregonstate.edu/net/services/classgroups. 
    2.  Click on the link labeled, Manage my ONID Class Groups.
    3.  Login with your ONID account.
    4.  All classes you are teaching should be listed here.

    To e-mail a course group send a regular e-mail to the course address.  Remember that by default instructors are only able to send e-mail to the group through their ONID accounts.

    How to add an e-mail sender

    A sender is able to send e-mail to the course group.  This does not mean that they will be able to receive e-mail – members (receivers) are added separately.  Instructor(s) listed in Banner are given automatic rights to send to the course group with their ONID account.  New senders are added by their e-mail address or last name through the web interface.

    Note:  In order for instructors to send e-mail to the group from their non-ONID preferred campus email address the address must be added as a sender to the group.  Please allow 20-30 minutes for this change to take place before sending to the group. This process must be repeated at the beginning of each term as all class groups are reset to accept only ONID addresses. 

     

    To add a sender to the course group:

    1. Visit:  http://oregonstate.edu/net/services/classgroups
    2. Click on the link labeled, Manage my ONID Class Groups.
    3. Login with your ONID account.
    4. Click on the class you wish to add a sender to.
    5. In the box labeled Add a Sender type in the e-mail address or last name of the person that will be sending messages to the group. 
    6. Click on the Add button.
    7. Select the sender to add from the list.

    How to add a member (e.g. a student)

    A member will receive all e-mail sent to the course group.  All students registered for a course have their ONID addresses automatically listed as members of the group.  Conversely, any student(s) that withdraw from a class are removed from the e-mail group.  Instructors also have their ONID accounts automatically added at the beginning of the term. 

      

     Teaching Assistants, additional faculty members, observers, and anyone else who wishes to receive course e-mail need to be manually added as members through the web interface.  If instructors wish to receive group e-mail in their Exchange account they must add it here. 

     

    To add a member to the course group:

     

    1. Visit: http://oregonstate.edu/net/services/classgroups
    2. Click on the link labeled, Manage my ONID Class Groups.
    3. Login with your ONID account.
    4. Click on the class you wish to add a member to.
    5. In the box labeled Add a Member type in the e-mail address or last name of the person to receive messages.
    6. Click on the Add button.
    7. Select the sender to add from the list.

    Other Services

    These course e-mail groups can also be used as a discussion board. By clicking a single button every member in the group becomes a sender; thus creating a discussion group atmosphere where each person can receive and send e-mail to everyone else in the class.

    To create a discussion list environment for the group click the appropriate button in the web interface. To disable the discussion list option click the button again.

    Individual e-mail groups can also be given special rights to certain departmental computer services (printing, network shares, etc). Instructors should speak with their Departmental Computer Administrator (DCA?) for more information.