E-mail

What is ONID Email?

The OSU Network ID (ONID) is the basic network account provided to everyone associated with the university. When you sign up for your ONID account, your ONID email account is also created. The email address will be formatted as username@oregonstate.edu

Your username is provided at the end of the ONID sign up process. For more information about your ONID account click on the ONID category in the help topics menu.

Checking ONID Email

  1. Google Apps for OSU: Using a web browser, visit oregonstate.edu/google. You can also go to gmail.com and enter your onid email address.
  2. Email client: Visit our Configuring Email Clients help page to set up a client.

Configuration

If you opt-in to Gmail for your email:

Before you can setup your gmail account on a desktop client or alternate mobile application you must enable IMAP. This is necessary for clients to send/receive, manage, and organize emails. 

You do not need to do this if you are using the Google Mail Apps or the web version of Google mail.

  1. Go to OSU Google Apps Portal and click on the Google Mail (for ONID Email Only).
  2. Log in using your ONID username and your ONID password.
  3. Click the  Gear  on the upper right, then select  Settings.
  4. Click  Forwarding and POP/IMAP.
  5. Select  Enable IMAP.
  6. Click  Save Changes.

How do I configure my email client?

Please select your Device:

If your device settings are not listed below, you can use the Generic mail settings at the bottom of the page. You can also request documentation by click on the feedback button below!

Mobile Devices▸

Android▸


Google Mail

  1. Tap the email  or Mail  icon. This is located on your home screen or in your list of Programs.
  2. The next step depends on whether you already have another email account set up.
    1. If you do  not  have an email account set up, you will only need to choose a mail provider. Choose Other or Others
    2. If you do already have an email account set up, you will need to select either Menu  or Settings  to see Account options. You will then do the following:
      1. Tap New Account  or Add Account  (you may need to access the Menu again to see this button).
      2. If prompted, tap Email . If you don't see this option, go to the next step.
      3. Choose Other  or Others  from the list of email providers.
  3. If you are asked to enter an email address or you use Gmail to access your onid email, enter your ONID email address
  4. Enter your ONID password
  5. Tap Next
  6. For Account Type or Protocol, select IMAP .
  7. Your password should already be entered.
  8. For IMAP server, enter imap.gmail.com
  9. Select SSL  for security type
  10. Make sure the port number is set to 993.
  11. Tap Next .

    At this point, the server verifies your account settings. If your account is verified, continue below. If your account is  not  verified, make sure the username and password are entered correctly. If there is a problem contacting the server, try changing the security type to TLS and change the port number to 143.
  12. For SMTP server, enter smtp.gmail.com
  13. Select SSL  for security type.
  14. Make sure the port number is set to 465 ( or587 )
  15. Make sure Require Sign-in  or Login required  is checked, and that your username  and password  are entered in correctly.
  16. Tap Next .

    If there is a problem contacting the server, try changing the security type to TLS and change the port number to 587.
  17. On the next screen you can set your preferences for this account. You can accept the defaults or make changes. You may be asked to enter your name so that people know who you are when you send them email.
  18. Tap Next  or Finish Setup  or Done , whichever applies.

You are done!

Your phone should now receive emails from your ONID account. If you are not getting email or if the above instructions are not working for you, please call the OSU Computer Helpdesk at (541) 737-3474 and we'll help you out.

Non-Google Mail

These instructions are only for the legacy (old) webmail client. Most people should use the above ONID Gmail instructions.

  1. Tap the email  or Mail  icon. This is located on your home screen or in your list of Programs.
  2. The next step depends on whether you already have another email account set up.
    1. If you do  not  have an email account set up, you will only need to choose a mail provider. Choose Other or Others
    2. If you do already have an email account set up, you will need to select either Menu  or Settings to see Account options. You will then do the following:
      1. Tap New Account  or Add Account  (you may need to access the Menu again to see this button).
      2. If prompted, tap Email . If you don't see this option, go to the next step.
      3. Choose Other  or Others  from the list of email providers.
  3. The next step depends on whether you are asked to enter an email address or a username.
    1. If you are asked to enter an email address or you use gmail to access your onid email, enter your ONID email address
    2. If you are asked to enter a Username, enter your ONID username only (not email address)
  4. Enter your ONID password
  5. Tap Next
  6. For Account Type or Protocol, select IMAP .
  7. Make sure your username  is entered correctly. Android often inserts your full email address, so you may need to delete "@oregonstate.edu" if it appears in this field. 
  8. Your password  should already be entered.
  9. For IMAP server, enter: imap.onid.oregonstate.edu
  10. Select SSL  for security type
  11. Make sure the port number is set to 993.
  12. Tap Next .

    At this point, the server verifies your account settings. If your account is verified, continue below. If your account is  not  verified, make sure the username and password are entered correctly. If there is a problem contacting the server, try changing the security type to TLS and change the port number to 143.
  13. For SMTP server, enter: mail.oregonstate.edu
  14. Select SSL  for security type.
  15. Make sure the port number is set to 465
  16. Make sure Require Sign-in  or Login required  is checked, and that your username  and password  are entered in correctly.
  17. Tap Next .

    If there is a problem contacting the server, try changing the security type to TLS and change the port number to 587.
  18. On the next screen you can set your preferences for this account. You can accept the defaults or make changes. You may be asked to enter your name so that people know who you are when you send them email.
  19. Tap Next  or Finish Setup  or Done , whichever applies.

You are done!

Your phone should now receive emails from your ONID account. If you are not getting email or if the above instructions are not working for you, please call the OSU Computer Helpdesk at (541) 737-3474 and we'll help you out.

Troubleshooting tips:

  • If possible make sure to verify you have a good internet connection prior to setting up your mail account. Go to your web browser and try to go to a different website then the one that loads by default.
  • Try connecting to your account from the webmail version on your computer. ( webmail.oregonstate.edu )
  • Try removing and add your account again: (settings may differ depending on your phone and OS version)
    • From the Home screen, go to the settings for your phone
    • Tap Accounts & Sync
    • Tap on the account you wish to remove
    • Tap the menu icon and Remove account
    • Follow the instructions above on how to add your email account again.

Blackberry▸


Google Mail

  1. Make sure your phone is connected wireless or through your mobile network
  2. Click the Menu Button
  3. Click Setup
  4. Click Personal Mail Setup
  5. Accept the License Agreement
  6. Fill in your Email Address. The format is username@oregonstate.edu.
  7. Fill in your ONID Password
  8. Click Next
  9. Click I will provide the settings to add this email account
  10. Re-enter password and click Next
  11. Select Internet Service Provider Email (POP/IMAP)
  12. Click Next
  13. Click I will provide the settings to add this email account again
  14. Click Next
  15. Fill in your email and password again
  16. For Email Server, enter "imap.gmail.com"
  17. Click Next
  18. Then Close

Non-Google Mail

  1. Make sure your phone is connected wireless or through your mobile network
  2. Click the Menu Button
  3. Click Setup
  4. Click Personal Mail Setup
  5. Accept the License Agreement
  6. Fill in your Email Address
  7. Fill in your ONID Password
  8. Click Next
  9. Click I will provide the settings to add this email account
  10. Re-enter password and click Next
  11. Select Internet Service Provider Email (POP/IMAP)
  12. Click Next
  13. Click I will provide the settings to add this email account again
  14. Click Next
  15. Fill in your email and password again
  16. For Email Server, enter "imap.onid.oregonstate.edu"
  17. Click Next
  18. Then Close

Your ONID email should then start to sync with your Blackberry device.


iPhone/iPod/iPad▸


Recommended Google Setup

The easiest way to register your account will automatically configures the server information for you. Simply follow these steps, and you should be good to go.

  1. Open Settings
  2. Click Mail, Contacts, Calendars
  3. Press Add Account... 
  4. Touch the Google icon
  5. Put in your name, your full ONID email, your ONID password and a description of the email
  6. Press Done

That's it!

Alternative Google Mail Setup

  1. Tap the Settings icon from your home screen.
  2. Tap Mail, Contacts, Calendars.
  3. Tap add Account... under the "Accounts" heading.
  4. Tap Other.
  5. Tap Add Mail Account.
  6. Fill out the following fields as appropriate:
  • Name - Enter your real name - this is what other people will see when they receive your e-mail.
  • Address - Enter your ONID email address.
  • Password - Enter your ONID Password.
  • Description - Enter "ONID" as the Description.
  1. Tap Next.
  2. Tap IMAP at the top of the screen.
  3. In the Incoming Mail Server area, 
  • Host Name: imap.gmail.com
  • User Name: ONIDUsername@oregonstate.edu
  • Password: Your ONID password should already be filled in from step 6 above

In the Outgoing Mail Server area, 

  • Host Name: smtp.gmail.com
  • User Name: ONIDUsername@oregonstate.edu
  • Password: You do have to enter your ONID password here 
  1. Tap Next at the top of the screen. You should see a message that "Your account is verified." If your account is not verified, go back and check all your settings. You may have entered a typo. Remember that your ONID username is not your full email address.
  2. Tap Save.

Your iPod/iPad is now configured to check your mail! You may now select which items you would like to sync (mail and notes). To read your ONID email, click on Mail from the iPod toolbar.

Non-Google Mail

  1. Tap the Settings icon from your home screen.

iOS mail server settings

  1. Tap Mail, Contacts, Calendars.
  2. Tap add Account... under the "Accounts" heading.
  3. Tap Other.
  4. Tap Add Mail Account.
  5. Fill out the following fields as appropriate:

  • Name - Enter your real name - this is what other people will see when they receive your e-mail.
  • Address - Enter your ONID email address.
  • Password - Enter your ONID Password.
  • Description - Enter "ONID" as the Description.

  1. Tap Next.
  2. Tap IMAP at the top of the screen.
  3. In the Incoming Mail Server area, 
  • Host Name: imap.onid.oregonstate.edu
  • User Name: Your ONID username
  • Password: Your ONID password should already be filled in from step 6 above

In the Outgoing Mail Server area, 

  • Host Name: mail.oregonstate.edu
  • User Name: Your ONID username (not your full email address)
  • Password: You do have to enter your ONID password here 
  1. Tap Next at the top of the screen. You should see a message that "Your account is verified." If your account is not verified, go back and check all your settings. You may have entered a typo. Remember that your ONID username is not your full email address.
  2. Tap Save.

Your iPod/iPad is now configured to check your mail! You may now select which items you would like to sync (mail and notes). To read your ONID email, click on Mail from the iPod toolbar.


Windows▸

Outlook 2007▸


Google Mail

  1. Open Outlook 2007
  2. Open the  File  menu and choose  Account Settings .
  3. Click on the  E-mail  tab and click  New ....
  4. Click the  Manually configure server settings or additional server types  button and click  Next .
  5. Choose  Internet E-mail  and click  Next .
  6. Enter your  name . This is what other people will see when they receive your mail.
  7. Enter your  E-mail Address.  The format is username@oregonstate.edu.
  8. Select  IMAP  from the  Account Type  drop-down list.
  9. The  Incoming mail server  name is  imap.gmail.com
  10. The  Outgoing mail server (SMTP)  name is  smtp.gmail.com
  11. Enter your ONID email address in the  User Name  field. U se the format OnidUsername@oregonstate.edu.
  12. If you want Outlook to remember your password (and not prompt you for it), check the  Remember password  box. Otherwise, leave it unchecked. It might be helpful to leave it unchecked if you share this computer with other people.
  1. Click the  More Settings...  button.
  2. Click on the  Outgoing Server  tab.
  3. Check both the  My outgoing server (SMTP) requires authentication" box and the "Use same settings as my incoming mail server  box.
  4.  Click on the  Advanced  tab.
  5. Under  Incoming server (IMAP) , select  SSL  from the drop-down list.
  6. Set the incoming server port number to  993
  7. Under  Outgoing server (SMTP) , select  TLS  from the drop-down list.
  8. Set the outgoing server port number to  587 ( or  465 )
  9. Click  OK .
  10. Click  Next .
  11. Click  Finish .

Non-Google Mail

  1. Open Outlook 2007
  2. Open the  File  menu and choose  Account Settings .
  3. Click on the  E-mail  tab and click  New ....
  4. Click the  Manually configure server settings or additional server types  button and click  Next .
  5. Choose  Internet E-mail  and click  Next .
  6. Enter your  name . This is what other people will see when they receive your mail.
  7. Enter your ONID  E-mail Address
  8. Select  IMAP  from the  Account Type  drop-down list.
  9. The  Incoming mail server  name is  imap.onid.oregonstate.edu 
  10. The  Outgoing mail server (SMTP)  name is  mail.oregonstate.edu
  11. Enter your ONID username in the  User Name  field. 
  12. If you want Outlook to remember your password (and not prompt you for it), check the  Remember password  box. Otherwise, leave it unchecked. It might be helpful to leave it unchecked if you share this computer with other people.

  1. Click the  More Settings...  button.
  2. Click on the  Outgoing Server  tab.
  3. Check both the  My outgoing server (SMTP) requires authentication" box and the "Use same settings as my incoming mail server  box.

  1.  Click on the  Advanced  tab.
  2. Under  Incoming server (IMAP) , select  TLS  from the  Use the following type of encrypted connection drop-down list.
  3. Under  Outgoing server (SMTP) , select  TLS  from the  Use the following type of encrypted connection  drop-down list.
  4. If the port number under  Outgoing server (SMTP)  is set to 25, change this port number to  587

  1. Click  OK .
  2. Click  Next .
  3. Click  Finish .

Configure Outlook 2007 to use the OSU Online Directory

  1. Open  Outlook 2007.
  2. Open the  File  menu and choose  Account Settings .
  3. Click on the  Address Books  tab and click  New....
  4. Choose  Internet Directory Service (LDAP)  and click  Next .
  5. Type  directory.oregonstate.edu  in the  Server Name:  field.
  6. Click the  More Settings...  button.
  7. Click  OK  when warned that you must restart Outlook
  8. Click the  Search  tab.
  9. Under  Search Base , choose  Custom  and type  o=orst.edu  in the field.
  10. Click  OK .
  11. Click  Next .
  12. Click  Finish .
  13. Restart Outlook 2007.

To search for people, click on the  Address Book  icon at the top of your Outlook window, or click on the  To...  button while composing a message. Choose  directory.oregonstate.edu  from the  Address Book  drop-down list. Type the name of the person you would like to look up in the  Search  field.

To make directory.oregonstate.edu your default address book:

  1. Click on the  Address Book  icon at the top of your Outlook window.
  2. In the Address Book window, click on the  Tools  menu and choose  Options....
  3. Select  directory.oregonstate.edu  from the  Show this address list first:  drop-down list.
  4. Under  When sending mail, check names using these address lists in the following order:  click on  directory.oregonstate.edu  and move it to the top of the list by clicking the  Up Arrow  button.
  5. Click the  OK  button.

Removing an account from Outlook 2007

  1. Click on the  Start  button
  2. Go to  Control Panel
  3. Click on  Mail
  4. Click on  Show Profiles
  5. Select the account you want to remove
  6. Click  Remove

Outlook 2010/2013▸


Google Mail

  1. Open Outlook 2010/2013
  2. Open the File menu and choose Account Settings .
  3. Click on the E-mail tab and click New ....
  4. Click the Manually configure server settings or additional server types button and click Next .
  5. Choose Internet E-mail and click Next .
  6. Enter your name . This is what other people will see when they receive your mail.
  7. Enter your E-mail Address . The format is username@oregonstate.edu.
  8. Select IMAP from the Account Type drop-down list.
  9. The Incoming mail server name is imap.gmail.com
  10. The Outgoing mail server (SMTP) name is smtp.gmail.com
  11. Enter your ONID email address in the User Name field.
  12. If you want Outlook to remember your password (and not prompt you for it), check the Remember password box. Otherwise, leave it unchecked. It might be helpful to leave it unchecked if you share this computer with other people.
  1. Click the More Settings... button.
  2. Click on the Outgoing Server tab.
  3. Check both the My outgoing server (SMTP) requires authentication" box and the "Use same settings as my incoming mail server box.
  4.  Click on the Advanced tab.
  5. Under Incoming server (IMAP) , select SSL  from the drop-down list.
  6. Set the incoming server port number to 993
  7. Under Outgoing server (SMTP) , select TLS from the drop-down list.
  8. Set the outgoing server port number to 587 ( or 465 )
  9. Click OK .
  10. Click Next .
  11. Click Finish .

Non-Google Mail

  1. Open Outlook 2010/2013
  2. Open the  File  menu and choose  Account Settings .
  3. Click on the  E-mail  tab and click  New ....
  4. Click the  Manually configure server settings or additional server types  button and click  Next .
  5. Choose  Internet E-mail  and click  Next .
  6. Enter your  name . This is what other people will see when they receive your mail.
  7. Enter your ONID  E-mail Address
  8. Select  IMAP  from the  Account Type  drop-down list.
  9. The  Incoming mail server  name is  imap.onid.oregonstate.edu 
  10. The  Outgoing mail server (SMTP)  name is  mail.oregonstate.edu
  11. Enter your ONID username in the  User Name  field. 
  12. If you want Outlook to remember your password (and not prompt you for it), check the  Remember password box. Otherwise, leave it unchecked. It might be helpful to leave it unchecked if you share this computer with other people.

  1. Click the  More Settings...  button.
  2. Click on the  Outgoing Server  tab.
  3. Check both the  My outgoing server (SMTP) requires authentication" box and the "Use same settings as my incoming mail server  box.

  1.  Click on the  Advanced  tab.
  2. Under  Incoming server (IMAP) , select  TLS  from the  Use the following type of encrypted connection drop-down list.
  3. Under  Outgoing server (SMTP) , select  TLS  from the  Use the following type of encrypted connection  drop-down list.
  4. If the port number under  Outgoing server (SMTP)  is set to 25, change this port number to  587

  1. Click  OK .
  2. Click  Next .
  3. Click  Finish .

Configure Outlook 2010/2013 to use the OSU Online Directory

  1. Open Outlook 2010/2013.
  2. Open the File menu and choose Account Settings .
  3. Click on the Address Books tab and click New....
  4. Choose Internet Directory Service (LDAP) and click Next .
  5. Type directory.oregonstate.edu in the Server Name: field.
  6. Click the More Settings... button.
  7. Click OK when warned that you must restart Outlook
  8. Click the Search tab.
  9. Under Search Base , choose Custom and type o=orst.edu in the field.
  10. Click OK .
  11. Click Next .
  12. Click Finish .
  13. Restart Outlook 2010/2013.

To search for people, click on the Address Book icon at the top of your Outlook window, or click on the To... button while composing a message. Choose directory.oregonstate.edu from the Address Book drop-down list. Type the name of the person you would like to look up in the Search field.

To make directory.oregonstate.edu your default address book:

  1. Click on the Address Book icon at the top of your Outlook window.
  2. In the Address Book window, click on the Tools menu and choose Options....
  3. Select directory.oregonstate.edu from the Show this address list first: drop-down list.
  4. Under When sending mail, check names using these address lists in the following order: click on directory.oregonstate.edu and move it to the top of the list by clicking the Up Arrow button.
  5. Click the OK button.

Removing an account from Outlook 2010

  1.  Click on the Start button
  2. Go to Control Panel
  3. Click on Mail
  4. Click on Show Profiles
  5. Select the account you want to remove
  6. Click Remove

Outlook Express▸


Google Mail

  1. Open Outlook Express
  2. Open the  Tools  menu and choose  Accounts...
  3. Click the  Add  button and select  Mail...
  4. Enter your name (this is what other people will see when they receive your e-mail), then click  Next .
  5. Enter your  E-mail address.  The format is username@oregonstate.edu. Click  Next .
  6. Select  IMAP  from the "Incoming mail server" drop-down list.
  7. The  Incoming mail  server name is imap.gmail.com
  8. The  Outgoing mail (SMTP)  server name is smtp.gmail.com
  9. Click  Next .
  10. Enter your ONID email Use OnidUsername@oregonstate.edu in the  Account name  field.
  11. Uncheck the "Log on using Secure Password Authentication (SPA)" box.
  12. Click  Next .
  13. Click  Finish .
  14. This will bring you back out to the accounts page again. Click on the Mail tab, select the newly created ONID account, and click the  Properties  button.
  15. Click the  Servers  tab.
  16. Under  Outgoing Mail Server  check the "My server requires authentication" box.
  17. Click the Advanced tab.
  18. Under  Outgoing mail (SMTP) , change the port to  587 ( or 465 ) , then check the " This server requires a secure connection (SSL) " box.
  19. Under  Incoming mail (IMAP) , change the port to  993 , then check the " This server requires a secure connection (SSL) " box.
  20. Click  OK  and close the Internet Accounts window.

Non-Google Mail

  1. Open Outlook Express
  2. Open the Tools menu and choose Accounts...
  3. Click the Add button and select Mail...
  4. Enter your name (this is what other people will see when they receive your e-mail), then click Next .
  5. Enter your ONID  E-mail address in the form. Click Next .
  6. Select IMAP from the "Incoming mail server" drop-down list.
  7. The Incoming mail server name is imap.onid.oregonstate.edu. 
  8. The Outgoing mail (SMTP) server name is mail.oregonstate.edu. 
  9. Click Next .
  10. Enter your ONID username in the Account name field.
  11. Uncheck the "Log on using Secure Password Authentication (SPA)" box.
  12. Click Next .
  13. Click Finish .
  14. This will bring you back out to the accounts page again. Click on the Mail tab, select the newly created ONID account, and click the Properties button.
  15. Click the Servers tab.
  16. Under Outgoing Mail Server check the "My server requires authentication" box.
  17. Click the Advanced tab.
  18. Under Outgoing mail (SMTP) , change the port to 587 , then check the " This server requires a secure connection (SSL) " box.
  19. Under Incoming mail (IMAP) , change the port to 993 , then check the " This server requires a secure connection (SSL) " box.
  20. Click OK and close the Internet Accounts window.


Outlook Express is now configured and should begin downloading your mail. To set up Outlook to use the OSU Online Directory, so you can search for users in the OSU address book, please read the instructions below:

Configure Outlook Express to use the OSU Online Directory

  1. Open Outlook Express.
  2. Click on the Tools menu and choose Accounts....
  3. Click on the Directory Service tab.
  4. Click Add and choose Directory Service... from the menu.
  5. Type directory.oregonstate.edu in the Internet Directory (LDAP) server field and click Next .
  6. Select Yes to "Do you want to check addresses using this directory service?" and click Next .
  7. Click Finish .
  8. Click on the Directory Service tab, select directory.oregonstate.edu , and click the Properties button.
  9. Click on the Advanced tab.
  10. Type o=orst.edu in the Search base field.
  11. Click OK and Close the Internet Accounts window.
  12. Close Outlook Express and restart it to begin using the Online Directory

While composing a new message, click on the To: button to open the Select Recipients window. Click on the Find... button to open the Find People window. Select directory.oregonstate.edu from the Look in drop-down list. Enter a name or email address, then click the Find Now button to search. Select the correct person and click the To: -> button to add them to your new message.

To make directory.oregonstate.edu your default address book:

  1. Click Tools , then Accounts...
  2. Click on the Directory Service tab
  3. Click the Set Order button
  4. Select the directory.oregonstate.edu entry, and click the Move Up button until it is at the top
  5. Click the OK button, then close the accounts window

Windows Live Mail▸


Google Mail

  1. Open Windows Live Mail.
  2. Click on  Add e-mail account  on the left side.
  3. Enter your  E-mail Address.  
  4. If you want Live Mail to remember your password (and not prompt you for it), check the  Remember password  box (and then enter your password). Otherwise, leave it unchecked. It might be helpful to leave it unchecked if you share this computer with other people.
  5. Enter your  name  into the  Display Name  box. This is what other people will see when they receive your mail.
  6. Check the  Manually configure server settings or additional server types  box and click  Next .
  7. Select  IMAP  from the  Account Type  drop-down list.
  8. The  Incoming server  name is imap.gmail.com
  9. Check the  This server requires a secure connection (SSL)  box.
  10. Confirm  Clear text authentication  is selected from the  Log on using  drop-down list.
  11. Confirm that your ONID username is in the  Login ID  box.
  12. The  Outgoing mail server  name is smtp.gmail.com
  13. The  Outgoing mail server port is 587 ( or 465 )
  14. Check the  This server requires a secure connection (SSL)  and  My outgoing server requires authentication check.
  15. Click  Next.
  16. Click  Finish.

Non-Google Mail

  1. Open Windows Live Mail.
  2. Click on  Add e-mail account  on the left side.
  3. Enter your ONID  E-mail Address
  4. If you want Live Mail to remember your password (and not prompt you for it), check the  Remember password  box (and then enter your password). Otherwise, leave it unchecked. It might be helpful to leave it unchecked if you share this computer with other people.
  5. Enter your  name into the Display Name  box. This is what other people will see when they receive your mail.
  6. Check the  Manually configure server settings or additional server types  box and click  Next .
  7. Select  IMAP  from the  Account Type  drop-down list.
  8. The  Incoming server  name is  imap.onid.oregonstate.edu
  9. Check the This server requires a secure connection (SSL) box.
  10. Confirm  Clear text authentication is selected from the Log on using  drop-down list.
  11. Confirm your ONID username is in the Login ID box.
  12. The  Outgoing mail server  name is  mail.oregonstate.edu
  13. The Outgoing mail server port is 587 .
  14. Check the This server requires a secure connection (SSL)  and My outgoing server requires authentication check.
  15. Click Next.
  16. Click Finish.

Windows Mail▸


Google Mail

  1. Open Windows Mail.
  2. Open the Tools menu and choose Accounts...
  3. Click the Add button and select E-mail Account
  4. Enter your name - this is what other people will see when they receive your e-mail.
  5. Click Next .
  6. Enter your E-mail address.  The format is username@oregonstate.edu. Click Next .
  7. Select IMAP from the "Incoming mail server" drop-down list.
  8. The Incoming mail server name is imap.gmail.com
  9. The Outgoing mail (SMTP) server name is smtp.gmail.com
    Note : If you are off-campus and cannot send e-mail, then you will need to contact your Internet Service Provider (ISP) for the name of their Outgoing (SMTP) Mail Server.
  10. Check the "Outgoing Server Requires Authentication" box.
  11. Click Next .
  12. Enter your ONID email in the E-mail username field and your ONID password in the Password field.
  13. Uncheck the "Remember password" box.
  14. Click Next .
  15. Click Finish .
  16. You will get a pop-up window asking for you ONID credentials. Click Cancel which will take you to the Internet Accounts window.
  17. Select the ONID account under Mail, and click the Properties button.
  18. Click the Advanced tab.
  19. Under  Outgoing Mail Server , check the "This server requires a secure connection (SSL)" box 
  20. Set the  Outgoing  Port Number  to  587 ( or 465 )
  21. Under  Incoming mail (IMAP) , check the "This server requires a secure connection (SSL)" box. 
  22. Verify that the  Incoming   Port Number  is now  993 .
  23. Click OK and Close the Internet Accounts window.
  24. You will see a dialog box asking to refresh your folders. Click Yes and provide your ONID credentials when prompted.

Windows Mail is now configured to check your mail!

Non-Google Mail

  1. Open Windows Mail.
  2. Open the Tools menu and choose Accounts...
  3. Click the Add button and select E-mail Account
  4. Enter your name - this is what other people will see when they receive your e-mail.
  5. Click Next .
  6. Enter your ONID  E-mail address . Click Next .
  7. Select IMAP from the "Incoming mail server" drop-down list.
  8. The Incoming mail server name is imap.onid.oregonstate.edu
  9. The Outgoing mail (SMTP) server name is mail.oregonstate.edu
    Note : If you are off-campus and cannot send e-mail, then you will need to contact your Internet Service Provider (ISP) for the name of their Outgoing (SMTP) Mail Server.
  10. Check the "Outgoing Server Requires Authentication" box.
  11. Click Next .
  12. Enter your ONID username in the E-mail username field and your ONID password in the Password field.
  13. Uncheck the "Remember password" box.
  14. Click Next .
  15. Click Finish .
  16. You will get a pop-up window asking for you ONID credentials. Click Cancel which will take you to the Internet Accounts window.
  17. Select the ONID account under Mail, and click the Properties button.
  18. Click the Advanced tab.
  19. Under Outgoing Mail Server , check the "This server requires a secure connection (SSL)" box 
  20. Set the Outgoing  Port Number  to 587
  21. Under Incoming mail (IMAP) , check the "This server requires a secure connection (SSL)" box. 
  22. Verify that the Incoming   Port Number is now 993 .
  23. Click OK and Close the Internet Accounts window.
  24. You will see a dialog box asking to refresh your folders. Click Yes and provide your ONID credentials when prompted.

Windows Mail is now configured to check your mail!

Configure Windows Mail to use the OSU Online Directory

  1. Open Windows Mail.
  2. Click on the Tools menu and choose Accounts....
  3. Click Add then choose Directory Service
  4. Click Next
  5. Type directory.oregonstate.edu in the Internet Directory (LDAP) server field and click Next .
  6. Select Yes to Do you want to check addresses using this directory service? and click Next .
  7. Select directory.oregonstate.edu , and click the Properties button.
  8. Click on the Advanced tab.
  9. Type o=orst.edu in the Search base field.
  10. Click OK and Close the Internet Accounts window.

While composing a new message, click on the To: button to open the Select Recipients window. Click on the Find... button to open the Find People window. Select directory.oregonstate.edu from the Look in drop-down list. Enter a name or email address, then click the Find Now button to search. Select the correct person and click the To: -> button to add them to your new message.


Thunderbird▸


Google Mail

  1. Open Thunderbird
  2. Select Options  from the drop down menu on the top right, then  Account Settings
  3. Select  Account Actions  in the bottom left of the window, then  Add Mail Account
  4. Enter your name as you'd like it displayed to others
  5. Enter your ONID email address and ONID password
  6. Click  Continue
  7. Thunderbird will automattically scan for ONID account settings, and will most likely print a " failed to find the settings for your email account " message. This is normal.
  8. For the  Incoming  settings:
    • Select  IMAP  from the dropdown menu to the left of " Incoming: "
    • Enter  imap.gmail.com  as the  Server Hostname
    • Set the  Port  to 993
    • Select  SSL/TLS  from the  SSL  drop-down menu
    • Select  Autodetect  from the  Authentication  drop-down menu
  9. For the  Outgoing  settings:
    • Enter  smtp.gmail.com  as the  Server Hostname  (It will look like a drop-down menu, however you can still type in it)
    • Set the  Port  to  587  or  465
    • Select  STARTTLS  from the  SSL  drop-down menu
    • Select  Normal Password  from the  Authentication  drop-down menu
  10. Make sure the  Username  box his your full email (For example, beaverb@oregonstate.edu) 
  11. Click the  Done  button in the lower-right

Thunderbird is now configured to check your mail, and should start downloading messages from your ONID account.

Non-Google Mail

These instructions are only for the legacy (old) webmail client. Most people should use the above ONID Gmail instructions.

    1. Open Thunderbird
    2. Select  Options  from the drop down menu on the top right, then  Account Settings
    3. Select  Account Actions  in the bottom left of the window, then  Add Mail Account
    4. Enter your name as you'd like it displayed to others
    5. Enter your ONID email address (e.g. beaverb@oregonstate.edu) and ONID password
    6. Click  Continue
    7. Thunderbird will automattically scan for ONID account settings, and will most likely print a " failed to find the settings for your email account " message. This is normal.
    8. For the  Incoming  settings:
      • Select  IMAP  from the dropdown menu to the left of " Incoming: "
      • Enter  imap.onid.oregonstate.edu  as the  Server Hostname
      • Set the  Port  to  993
      • Select  SSL/TLS  from the  SSL  drop-down menu
      • Select  Normal Password  from the  Authentication  drop-down menu
    9. For the  Outgoing  settings:
      • Enter  mail.oregonstate.edu  as the  Server Hostname  (It will look like a drop-down menu, however you can still type in it)
      • Set the  Port  to  587
      • Select  STARTTLS  from the  SSL  drop-down menu
      • Select  Normal Password  from the  Authentication  drop-down menu
    10. Make sure the  Username  box has only your username (e.g. "beaverb") and not our full email (e.g. "beaverb@oregonstate.edu")
    11. Click on the picture for a bigger version

  1. Click the  Done  button in the lower-right

Thunderbird is now configured to check your mail, and should start downloading messages from your ONID account.

Configure Thunderbird to use the OSU Online Directory

  1. Open Thunderbird
  2. Click on the  Tools  menu and choose  Options
  3. Click on  Composition  from the top menu
  4. Click on the  Addressing  tab
  5. Click the check box next to  Directory Server  and click on the  Edit Directories...  button
  6. Click the  Add  button
  7. Type  OSU Online Directory  in the  Name  field
  8. Type  directory.oregonstate.edu  in the  Hostname  field
  9. Type  o=orst.edu  in the  Base DN  field
  10. Set the  Port number  to  389
  11. Click  OK  to close the  Directory Server Properties  window
  12. Click  OK  to close the  LDAP Directory Servers  window
  13. Select  OSU Online Directory  from the  Directory Server  drop-down list
  14. Click  OK

To search for an address, click on the Tools menu and choose Address Book (Or click the Address Boook button in the top menu).

Select OSU Online Directory from the list of address books on the left. In the top right search box, enter a name or email address and press enter.

Searches work best when you use only a person's last name, or use the format "lastname, firstname".



Mac OS X▸

Outlook 2011/2013/2016▸


Google Mail

Please note that you must have IMAP enabled before attempting to connect your ONID Gmail to your Outlook application. For more information, please visit the Google FAQ on where to find the IMAP settings.

  1. Open  Outlook
  2. Once open, click the " Outlook " menu, then click " Preferences "
  3. Under the " Personal Settings " area, click on " Accounts "
  4. Click the "+" symbol in the lower left-hand corner, and select the " E-mail... " option 
  5. Fill in your ONID Email Address  in the " User name: " section. The box should then widen out and allow you to fill out additional information, such as your password.Please enter your corresponding ONID password in the password field.
  6. Select " IMAP " from the  Type  dropdown menu
  7. In the  Incoming Server  section, type " imap.gmail.com ".
  8. Check the box next to Use SSL to Connect
  9. In the Outgoing Server section, type " smtp.gmail.com ".
  10. Check the box next to to  Use SSL to Connect  and set the port to " 465 " or " 587 "
  11. Under More Options , change the authentication to use incoming mail settings. 
  12. Click " Add Account " and it will start downloading your mail. If you receive a login error message asking if you would like to re-enter your password, click  Yes  and type in your ONID password again.
Auto Account Setup Menu

Note : Retrieving your e-mail, calendar appointments and tasks can take some time. The amount of time is dependent on the size of your mailbox and the connection you are using. E.g. - If you have a slower off campus connection, the time to load your mailbox will take longer.

Non-Google Mail

    1. Open Outlook 2011 .
    2. Once open, click the " Outlook " menu, then click " Preferences "
    3.  Under the " Personal Settings " area, click on " Accounts "
    4. Click the " + " symbol in the lower left-hand corner, and select the " E-mail... " option
    5.  Fill in your ONID email address and password . the box should then widen out and allow you to fill out additional information
    6. Fill in your ONID Username  in the " User name: " section
    7. Select " IMAP " from the Type dropdown menu
    8.  In the Incoming Server section, type " imap.onid.oregonstate.edu "
    9.  Check the box next to Use SSL to Connect
    10. In the Outgoing Server section, type " mail.oregonstate.edu "
    11.  Check the box next to to Use SSL to Connect and set the port to 587 Auto Account Setup Menu
    12. Click " Add Account " and it will start downloading your mail. If you recieve a login error message asking if you would like to re-enter your password, click Yes and type in your ONID password again

Note : Retrieving your e-mail, calendar appointments and tasks can take some time. The amount of time is dependent on the size of your mailbox and the connection you are using. E.g. - If you have a slower off campus connection, the time to load your mailbox will take longer.

Configure Outlook 2011 to use the OSU Online Directory 

  1. Open Outlook 2011.
  2. Click th Outlook menu, then click " Preferences... "
  3. Under the " Personal Settings " area, click on " Accounts "
  4. Click the " + " symbol in the lower left-hand corner, and select the " Directory Service... " option
  5. Type directory.oregonstate.edu in the LDAP Server: field.
  6. Click the " Add Account " button
  7. Once the directory service is added, highlight it in the list on the left, then click the Advanced button
  8. In the Search Base section, type o=orst.edu in the field.
  9. Click OK .
  10. Restart Outlook 2011.

To search for people, click on the Contacts Search icon at the top of your Outlook window, or click on the To... button while composing a message. Choose directory.oregonstate.edu from the drop-down list. Type the name of the person you would like to look up in the Search field.

Removing an account from Outlook 2011

  1.  Click on Outlook
  2.  Click on Preferences then Accounts
  3.  Select the account you want to remove
  4.  Click the “-“ symbol in the lower left-hand corner to remove the account

Entourage 2008▸


Google Mail

Please note that you must have IMAP enabled before attempting to connect your ONID Gmail to your Outlook application. For more information, please visit the  Google FAQ  on where to find the IMAP settings.

  1. Open Entourage. If this is the first time opening the program, a Entourage Setup Assistant box may open. Please close this box.
  2. Open the  Tools  menu and choose  Accounts .
  3. Click on  New .
  4. If the Account Setup Assistant window appears, click the Configure Account Manually button.
  5. Select  IMAP  from the Account type drop-down list and click  OK .
  6. Enter an  Account Name  which you will use to identify the account, such as "oregonstate.edu" or "ONID email" (this can be anything you want)
  7. Enter your  Name  the way you want other people to see when they receive your e-mail.
  8. Enter your  E-mail Address.  
  9. Enter your  ONID username  in the Account ID field.
  10. The  IMAP server name  is " imap.gmail.com ".
  11. Click the  Click here for advanced receiving options  button.
  12. Check the  This IMAP service requires a secure connection (SSL)  box and close the window.
  13. The  SMTP server  is " smtp.gmail.com ".
  14. Click the  Click here for advanced sending options  button.
  15. Check the  SMTP service requires secure connection (SSL)  button.
  16. Check the  Override default port  button and type " 465 " or " 587 ".
  17. Check the  SMTP server requires authentication  box.
  18. Check the  Use same settings as receiving mail server  box and close the window.
  19. Click  OK .
  20. Enter your ONID password when prompted.
  21. Close the Accounts window.

Entourage is now configured to check your ONID Gmail!

Non-Google Mail

The following instructions are only for the legacy (old) ONID webmail client.

  1. Open Entourage. If this is the first time opening the program, a Entourage Setup Assistant box may open. Please close this box.
  2. Open the Tools menu and choose Accounts .
  3. Click on New .
  4. If the Account Setup Assistant window appears, click the Configure Account Manually button.
  5. Select IMAP from the Account type drop-down list and click OK .
  6. Enter an Account Name which you will use to identify the account, such as "onid.oregonstate.edu" or "ONID email" (this can be anything you want)
  7. Enter your Name the way you want other people to see when they receive your e-mail.
  8. Enter your E-mail Address
  9. Enter your ONID username in the Account ID field.
  10. The IMAP server name is imap.onid.oregonstate.edu
  11. Click the Click here for advanced receiving options button.
  12. Check the This IMAP service requires a secure connection (SSL) box and close the window.
  13. The SMTP server is mail.oregonstate.edu
  14. Click the Click here for advanced sending options button.
  15. Check the SMTP service requires secure connection (SSL) button.
  16. Check the Override default port button and type 587 .
  17. Check the SMTP server requires authentication box.
  18. Check the Use same settings as receiving mail server box and close the window.
  19. Click OK .
  20. Enter your ONID password when prompted.
  21. Close the Accounts window.

Entourage is now configured to check your ONID webmail!

Configure Entourage to use the OSU Online Directory

  1. Open Entourage .
  2. Click on the Tools menu and choose Accounts .
  3. Click on Directory Service and then click on the New button.
  4. If the Account Setup Assistant window appears, click the Configure Account Manually button.
  5. Type OSU Online Directory in the Account name field.
  6. Type gc.nws.oregonstate.edu in the LDAP Server field.
  7. Check the box that says this server requires logon .
  8. Click the OK button.
  9. Close the Accounts window.

To search for an email address, click on the Address Book icon. Select Directory Services from the left menu, then select OSU Online Directory . In the top right search box, enter a name or email address and press enter. Entourage will also search the directory automatically when you type a name in the To: address when you are composing a new message.

Searches work best when you use only a person's last name, or use the format "lastname, firstname".

Removing an account from Entourage 2008

  1.  Click on Tools, then Accounts
  2. Select the account you want to remove
  3. Click Delete

Mac Mail▸


Google Mail

Please note that you must have IMAP enabled before attempting to connect your ONID Gmail to your Outlook application. For more information, please visit the  Google FAQ  on where to find the IMAP settings.

  1. Open Mac OS X Mail.
  2. The first time you run Mac OS X Mail, it will ask you to set up your mail account. Otherwise, follow these steps:
  3. Open the Mail menu and choose Preferences ...
  4. Click on Accounts on the top menu.
  5. Click the + (plus) button at the bottom left to add a new account.
  6. Enter your name - this is what other people will see when they receive your e-mail.
  7. Enter your E-mail Address. 
  8. Click the Continue button.
  9. Select " IMAP"  from the Account Type  drop-down list.
  10. Type " ONID Gmail " in the Description field.
  11. The Incoming Mail Server name is " imap.gmail.com "
  12. Enter your full ONID address in the User Name field.
  13. Enter your ONID password in the Password field.
  14. Click the Continue button.
  15. Mac OS X Mail will verify the settings. The Outgoing Mail Server window will appear next.
  16. Type " OSU " in the Description field.
  17. The Outgoing Mail Server name is " smtp.gmail.com "
  18. Check the Use Authentication box. Enter your full ONID email and password if they are not already there.
  19. Click the Continue button.
  20. Mac OS X Mail will verify the settings. The Account Summary window will appear next.
  21. Click the Create button.
  22. The settings box will close, and you should be taken back out to the account settings page. Once you are there, click on the Outgoing Mail Server dropdown list, and click Edit SMTP Server List .
  23. Click on the Advanced tab at the bottom half of this settings page
  24. Select the Use Custom Port option and type " 465" or " 587 "
  25. Click OK 
  26. Navigate back to the main accounts page and select Advanced , and verify that the port number is " 993" .
  27. Close all open settings boxes

OS X Mail Client is now configured to check your ONID Gmail!

If Mac OS X Mail is prompting you for a password everytime you wish to check your mail after configuring it, make sure your username is set correctly. To verify that it is listed correctly, please do the following:

  • In the Mac task bar, click Mail , and under Mail - click Prefrences .
  • You should be brought to a new window. In the new window, please press Accounts .
  • Once in the Accounts page, look for the username field. In the username field, make sure it is your full ONID email!

Non-Google Mail

These instructions are only for the legacy (old) webmail client. Most people should use the above ONID Gmail instructions.

    1. Open Mac OS X Mail.
    2. The first time you run Mac OS X Mail, it will ask you to set up your mail account. Otherwise, follow these steps:
    3. Open the Mail menu and choose Preferences ...
    4. Click on Accounts on the top menu.
    5. Click the + (plus) button at the bottom left to add a new account.
    6. Enter your name - this is what other people will see when they receive your e-mail.
    7. Enter your ONID  E-mail Address
    8. Click the Continue button.
    9. Select IMAP from the "Account Type" drop-down list.
    10. Type "ONID email" in the Description field.
    11. The Incoming Mail Server name is imap.onid.oregonstate.edu 
    12. Enter your ONID username in the User Name field. 
    13. Enter your ONID password in the Password field.
    14. Click the Continue button.

Mac Mail Incoming

    1. Mac OS X Mail will verify the settings. The Outgoing Mail Server window will appear next.
    2. Type "OSU" in the Description field.
    3. The Outgoing Mail Server name is mail.oregonstate.edu.
    4. Check the Use Authentication box. Enter your ONID username and password if they are not already there.
    5. Click the Continue button.

Mac mail Outgoing

    1. Mac OS X Mail will verify the settings. The Account Summary window will appear next.
    2. Click the Create button.
    3. The settings box will close, and you should be taken back out to the account settings page. Once you are there, click on the Outgoing Mail Server dropdown list, and click Edit SMTP Server List .

ONID SMTP Settings

    1. Click on the Advanced tab at the bottom half of this settings page
    2. Select the Use Custom Port option and type 587
    3. Click OK

ONID SMTP Settings

  1. Close all open settings boxes

OS X Mail Client is now configured to check your webmail!

Configure Mac Mail to use the OSU Online Directory *For Macs running 10.8 and older*

  1. Open Mac OS X Mail.
  2. Click on the Mail menu and choose Preferences .
  3. Click on Composing on the top menu.
  4. Check the Automatically complete addresses box .
  5. Click the Configure LDAP... button.
  6. Click the + (plus) button.
  7. Type OSU Online Directory in the Name field.
  8. Type d irectory.oregonstate.edu in the Server field.
  9. Type o=orst.edu in the Search Base field.
  10. Click the Save button.
  11. Click the Done button.
  12. Close the Preferences windows.

To search for an email address while composing a new message, type the name of the person you are searching for in the To: field. It will auto complete the address and give you other matches for that name.

Searches work best when you use only a person's last name, or use the format "lastname, firstname".

Configure Mac Mail to use the OSU Online Directory for Macs running 10.9

Unlike previous verisons, this latest Mac operating system does not have the configuration within the Mail app, but instead moved to system preferences.

1. Click the Apple icon in the upper left hand corner of the desktop and choose "System Preferences".

2. Within System Preferences click "Internet Accounts"

3. A new window will open, scroll down and choose "Add Other Account"

4. You will then be prompted to choose an account type. Click "Add an LDAP account" and then choose "Create"

5. Within the new window you'll need to fill in several fields.

  • Description: Directory Search
  • Search base: o=orst.edu
  • Server: directory.oregonstate.edu

6. Click "Create" and you should now have OSU online directory enabled.

Removing an account from Mac Mail

  1.  Click the Mail menu, then click Preferences
  2. Click on the Accounts tab
  3. Select the account you want to remove
  4. Click the “ - “ symbol in the lower left-hand corner to remove an account

Thunderbird▸


Google Mail

  1. Open Thunderbird
  2. Select Options  from the drop down menu on the top right, then  Account Settings
  3. Select  Account Actions  in the bottom left of the window, then  Add Mail Account
  4. Enter your name as you'd like it displayed to others
  5. Enter your ONID email address and ONID password
  6. Click  Continue
  7. Thunderbird will automattically scan for ONID account settings, and will most likely print a " failed to find the settings for your email account " message. This is normal.
  8. For the  Incoming  settings:
    • Select  IMAP  from the dropdown menu to the left of " Incoming: "
    • Enter  imap.gmail.com  as the  Server Hostname
    • Set the  Port  to 993
    • Select  SSL/TLS  from the  SSL  drop-down menu
    • Select  Autodetect  from the  Authentication  drop-down menu
  9. For the  Outgoing  settings:
    • Enter  smtp.gmail.com  as the  Server Hostname  (It will look like a drop-down menu, however you can still type in it)
    • Set the  Port  to  587  or  465
    • Select  STARTTLS  from the  SSL  drop-down menu
    • Select  Normal Password  from the  Authentication  drop-down menu
  10. Make sure the  Username  box his your full email (For example, beaverb@oregonstate.edu) 
  11. Click the  Done  button in the lower-right

Thunderbird is now configured to check your mail, and should start downloading messages from your ONID account.

Non-Google Mail

These instructions are only for the legacy (old) webmail client. Most people should use the above ONID Gmail instructions.

    1. Open Thunderbird
    2. Select  Options  from the drop down menu on the top right, then  Account Settings
    3. Select  Account Actions  in the bottom left of the window, then  Add Mail Account
    4. Enter your name as you'd like it displayed to others
    5. Enter your ONID email address (e.g. beaverb@oregonstate.edu) and ONID password
    6. Click  Continue
    7. Thunderbird will automattically scan for ONID account settings, and will most likely print a " failed to find the settings for your email account " message. This is normal.
    8. For the  Incoming  settings:
      • Select  IMAP  from the dropdown menu to the left of " Incoming: "
      • Enter  imap.onid.oregonstate.edu  as the  Server Hostname
      • Set the  Port  to  993
      • Select  SSL/TLS  from the  SSL  drop-down menu
      • Select  Normal Password  from the  Authentication  drop-down menu
    9. For the  Outgoing  settings:
      • Enter  mail.oregonstate.edu  as the  Server Hostname  (It will look like a drop-down menu, however you can still type in it)
      • Set the  Port  to  587
      • Select  STARTTLS  from the  SSL  drop-down menu
      • Select  Normal Password  from the  Authentication  drop-down menu
    10. Make sure the  Username  box has only your username (e.g. "beaverb") and not our full email (e.g. "beaverb@oregonstate.edu")
    11. Click on the picture for a bigger version

  1. Click the  Done  button in the lower-right

Thunderbird is now configured to check your mail, and should start downloading messages from your ONID account.

Configure Thunderbird to use the OSU Online Directory

  1. Open Thunderbird
  2. Click on the  Tools  menu and choose  Options
  3. Click on  Composition  from the top menu
  4. Click on the  Addressing  tab
  5. Click the check box next to  Directory Server  and click on the  Edit Directories...  button
  6. Click the  Add  button
  7. Type  OSU Online Directory  in the  Name  field
  8. Type  directory.oregonstate.edu  in the  Hostname  field
  9. Type  o=orst.edu  in the  Base DN  field
  10. Set the  Port number  to  389
  11. Click  OK  to close the  Directory Server Properties  window
  12. Click  OK  to close the  LDAP Directory Servers  window
  13. Select  OSU Online Directory  from the  Directory Server  drop-down list
  14. Click  OK

To search for an address, click on the Tools menu and choose Address Book (Or click the Address Boook button in the top menu).

Select OSU Online Directory from the list of address books on the left. In the top right search box, enter a name or email address and press enter.

Searches work best when you use only a person's last name, or use the format "lastname, firstname".



Linus/Unix▸

Evolution▸


Google Mail

These instructions were tested with Evolution versions 2.32 and 3.02. 

  1. Open Evolution.
  2. If this the first time running Evolution, it will walk you through connecting to your email account. Otherwise, open the  Edit  menu and choose  Preferences . Under  Mail Accounts , click the  Add  button.
  3. Click the  Forward  button to begin the setup process.
  4. Enter your  Full name  and  E-mail address  and click the  Forward  button.
  5. Select  IMAP  from the "Server Type" drop-down list.
  6. The  Server Name  is imap.gmail.com
  7. Enter your ONID username in the  Username  field.
  8. Select  TLS encryption  from the "Use secure connection" drop-down list.
  9. Click the  Forward  button.
  10. Uncheck the "Show only subscribed folders" box and click the  Forward  button.
  11. The  SMTP Server  is smtp.gmail.com .
    Note: 
    If you are off-campus and sending mail does not work, you will need to contact your Internet Service Provider (ISP) for the name of their Outgoing (SMTP) Server.
  12. Check the "Server requires authentication" box.
  13. Select  TLS encryption  from the "Use secure connection" drop-down list.
  14. Select  PLAIN  from the "Type" drop-down list.
  15. Enter your ONID username in the Username field.
  16. Click the  Forward  button.
  17. Enter an  Account Name  and click the  Forward  button.
  18. During first time Evolution setup only: Select your time-zone and click the  Forward  button.
  19. Click the  Apply  button to complete the setup process.

Evolution is now configured to check your mail!

Non-Google Mail

These instructions were tested with Evolution versions 2.32 and 3.02. 

  1. Open Evolution.
  2. If this the first time running Evolution, it will walk you through connecting to your email account. Otherwise, open the Edit menu and choose Preferences . Under Mail Accounts , click the Add button.
  3. Click the Forward button to begin the setup process.
  4. Enter your Full name and E-mail address and click the Forward button.
  5. Select IMAP from the "Server Type" drop-down list.
  6. The Server Name is imap.onid.oregonstate.edu 
  7. Enter your ONID username in the Username field.
  8. Select TLS encryption from the "Use secure connection" drop-down list.
  9. Click the Forward button.
  10. Uncheck the "Show only subscribed folders" box and click the Forward button.
  11. The SMTP Server is mail.oregonstate.edu .
    Note:
    If you are off-campus and sending mail does not work, you will need to contact your Internet Service Provider (ISP) for the name of their Outgoing (SMTP) Server.
  12. Check the "Server requires authentication" box.
  13. Select TLS encryption from the "Use secure connection" drop-down list.
  14. Select PLAIN from the "Type" drop-down list.
  15. Enter your ONID username in the Username field.
  16. Click the Forward button.
  17. Enter an Account Name and click the Forward button.
  18. During first time Evolution setup only: Select your time-zone and click the Forward button.
  19. Click the Apply button to complete the setup process.

Evolution is now configured to check your mail!

Configure Evolution to use the OSU Online Directory

These instructions were tested with Evolution versions 2.32 and 3.02.

  1. Open Evolution.
  2. Click on the File menu, choose New, and choose Address Book.
  3. In the New Address Book window, choose On LDAP Servers from the Type drop-down list. The window will expand to show additional options.
  4. Configure the General tab as follows: evolution-general
    1. The Name is OSU Online Directory
    2. Check the box next to Mark as default folder
    3. The Server is directory.oregonstate.edu
    4. The Port is 389
    5. Select No encryption from the Use secure connection drop-down list
  5. Configure the Details tab as follows: evolution-details
    1. The Search base is o=orst.edu
    2. Select Sub from the Search scope drop-down list
  6. Click the OK button to save these settings.

When composing a message, you can search the OSU Online Directory to find email addresses

  1. Click on the To button.
  2. Select OSU Online Directory from the Address Book drop-down list.
  3. Select Any Category from the Category drop-down list.
  4. Type in a name to search for (generally just last name) and press Enter.
  5. Select the name you want from the list of results and click the Add button to add it.
  6. Click the Close button to return to the message composition window. evolution-search

Pine▸


Introduction

Pine was developed by the University of Washington specifically to provide user access to electronic mail without complication. Pine was originally based on ELM but has evolved into a completely different program. Although we describe many of Pine's functions below, Pine is quite easy and natural to use, and is used daily by thousands of users at the University of Washington and elsewhere around the world. You may find that exploring it on your own and reading Pine's built-in help messages is the most enjoyable way to learn its features (and the most comprehensive).

For more help on getting connected to shell.onid.oregonstate.edu, please refer here.

Conventions Used In This Document

Commands you are instructed to type are shown in bold:

cd mail

Keys to press are shown surrounded by angle brackets: <RETURN> or <ALT>

Within Pine, menu function letters preceded by a caret (^) signify a control character. For example, "^G" means <CONTROL><G>, which means press and hold the <CONTROL> key, then press the <G> key and then release both keys.

Connecting To The Shell Server

For more help on getting connected to shell.onid.oregonstate.edu, please refer to: /och_helpdocs/onid/using-onid/shell

Using an SSH program, open a connection to shell.onid.oregonstate.edu . When prompted, enter your ONID username and password to login.

Using Pine

After typing in your correct login and password you will be at the UNIX prompt. To run the Pine program type:

pine

Then press the <RETURN> key and you will enter into the main menu of the Pine mail program:

pine1

Within Pine, each menu function is preceded by its one-letter command, usually shown highlighted in reverse video at the bottom of the screen. For example, entering a <?> will display help information, or entering a <Q> command will cause Pine to exit.

You can press <M> within most screens in Pine in order to return to this Main screen

How To Address Electronic Mail

When people begin using e-mail they often find the addressing system confusing. E-mail addresses are very similar to postal mail addresses. Both postal and e-mail addresses utilize a hierarchical addressing system; the information goes from very specific to very general. Here are some examples of e-mail addresses:

		george@cac.washington.edu
		
coyotew@oregonstate.edu
molly@microsoft.com

A breakdown of an e-mail address is as follows:

		george (user name or ID)
		
@ (this user is located at)
cac (a particular department)
washington (Washington campus network)
edu (education domain on the Internet)

Each element of information is separated by a period. The first element is the most specific. The @ symbol separates the user portion from the machine which holds this account. It is important to note that each part of the address is equally important. If any piece of the address is missing, your message cannot be delivered.

Composing And Sending Mail

To originate a message, choose COMPOSE <C> from the Pine main menu. The following screen will appear:


pine2

First you must enter the email addresses of the recipients of the message. Email addresses must be typed exactly without mistakes or the message will not reach its recipient(s). Undeliverable mail will usually be returned to you, or "bounced" but that is not guaranteed.

The To: line is where you specify the primary recipients of the message (you can specify more than one recipient if you separate the addresses with commas). On the Cc: or "carbon copy" line you can specify additional recipients (if any) who will receive a copy of the message.

The Attachment: or attachment line allows you to specify files that can be "attached" to your message, such as a word processing document or spreadsheet.

Entering and Editing Messages

After entering the subject of the message, you may begin to type the body of the message. While typing, Pine will "word wrap" the text; that is, you need not press <RETURN> or <ENTER> at the end of each line. If you make a typographical error, you can (if necessary) position the cursor using the arrow keys and use the <BACKSPACE> or <DELETE> key. You can also use the Cut Line command <CONTROL><K> to delete the entire line on which the cursor is positioned. A complete description of the editing capabilities is displayed by the Get Help command <CONTROL><G>.

Other commands you may find useful when entering a message include a spell checker, To Spell <CONTROL><T>, and a paragraph justifier, Justify <CONTROL><J>. If you wish to read the text of the message in from a file, or perhaps you transferred some data that you'd like to read in and include in the message, use the Read File command <CONTROL><R>.

If you decide you don't want to send your message any time during the editing process, you can either Cancel the message <CONTROL><C>, or Postpone it for later use <CONTROL><O>. If a message is postponed, Pine will ask you if you want to continue your postponed message the next time you compose a message.

When you have completed entering and editing your message, use the Send command <CONTROL><X>. Pine will ask you to confirm that you wish to send the message. If you answer yes, Pine sends the message and displays the main menu. If you answer no, Pine returns you to the editor.

The fact that Pine sends your message without presenting you with an error message does not mean your message was delivered or was addressed correctly. When Pine sends a message, it hands the message over to a mail delivery program that performs the actual transmission of the message. If the mail delivery program cannot deliver the message, it usually returns a copy of the message to you (often called a "bounced message") with a brief explanation as to the cause. Under certain circumstances, it can take several days for a message to be bounced, although in most cases it is returned within a few minutes if there is a problem. If you cannot understand why a particular message has bounced, contact the OSU Computer Helpdesk at 737-3474 or consulting@oregonstate.edu and they will try to determine the cause. By far the most common cause is a faulty address.

Viewing Mail

To view email messages you've received, choose the FOLDER INDEX command <I> from the main menu. A screen similar to the following will appear:




The first line of the screen displays the name of the mail folder you are reading, how many messages are present in the folder, and the number of the current message.

A mail folder is the computer equivalent of a file folder where you store messages. You can sort and separate your mail into different folders by topic or however you choose to organize messages. The folder that Pine reads when it is started is the Inbox folder and is where incoming messages are located.

The current message is the message you are selecting to view, reply to, forward, save, or delete, and is highlighted in reverse video in the index. You can change the current message selection by choosing the Next Msg or the next message command <N> and the Prev Msg or previous message command <P>. You can also use the up-arrow and down-arrow keys to move the selection.

For each message listed in the index, the following information appears:


pine4

Select the message you wish to read as above, then press the <RETURN> or <ENTER> key or choose the View Mail command <V>. The message is then displayed as shown below:


pine5

At this point you can choose to reply to <R>, delete <D> or save <S> this message (see below).

Sending a Reply

If you choose the Reply <R> command, Pine asks whether you wish to include the text of the original message in the reply. Pine tries its best to enter the proper return address in the To: field, but you should verify that the address lines are correct before sending the message.

Deleting a Message

To delete a message, choose the Delete command <D>. If you subsequently change your mind, the message can be "undeleted" any time before you quit from Pine using the Undelete command <U>. The message is not actually deleted from the inbox until you quit from Pine and instruct Pine to "expunge" messages from the inbox when asked. If you delete a message and there are additional messages in the current mail folder, Pine automatically views the next message.

Saving Messages

If you choose to retain a message after viewing it, you should not leave it in your inbox. It is a good idea to save the message in a folder where the name signifies the topic or sender. This makes it convenient to find the message again or download related messages to a personal computer for indefinite storage. After choosing the Save command <S>, Pine will ask for the name of the folder into which to save the message:

		SAVE Msg #1 to folder in <Mail> [saved-messages] :
		
^G Help ^T To Fldrs
^C Cancel Ret Accept

You can choose the default folder, saved-messages, by pressing the <RETURN> or <ENTER> keys or specify any folder name you wish (alphanumeric characters only, no spaces or tabs). If the named folder doesn't exist, Pine will ask you to confirm that you wish to create it. If you choose To Folders <^T>, Pine presents you with a menu of your folder names from which you can select by moving the cursor.

Folders

As was explained above, you can create mail folders and store messages in them. The FOLDER LIST command <L> from the main menu allows you to switch the current folder you are viewing to any of the mail folders that you have created.

You will first see the COLLECTION LIST. Press <RETURN> or <ENTER> to select Mail.


pine6

Next, you will see the FOLDER LIST.


pine7

To view mail in a listed folder, highlight it so that it shows in reverse video by selecting the folder name with the arrow keys, then press <RETURN> or <ENTER> or choose the [View Fldr] command <>>. Pine opens that folder and places you in the mail index.

Address Book

Pine allows you to maintain an address book of recipients to whom you frequently send e-mail. To use it, choose the ADDRESS BOOK command <A> from the main menu. You will then see the ADDRESS BOOK LIST. Choose the personal address book, .addressbook, by pressing <RETURN> or <ENTER>.


pine8

The Personal Address Book will look something like this:
pine9

For each recipient listed in the address book there are three pieces of information stored:

  1. A short, memorable nickname by which you refer to the recipient. This could be the recipient's first name, initials, login name, etc.
  2. The recipient's full name in English.
  3. The recipient's complete email address.

Use the Add command <@> to add additional entries to the address book.

Printing Messages

There are two alternative ways to obtain a hard copy printout of a message if you have your own printer. One method is to Export <E> the message to a file, transfer the file to your own computer, and then use the local printer and printing method you normally use on your system. (For help transferring files, please contact the OSU Computer Helpdesk at 737-3474 or consulting@oregonstate.edu.)

The other method is to print to the printer connected to your computer, choose "attached-to-ansi" under "Printer attached to IBM PC or compatible, Macintosh."

To print a message while viewing it, simply press the Print command <%>.

Logging Off The Shell Server

When you have finished using Pine, always Quit from Pine <Q> and issue the "logout" command to log you off the server and close the connection.

And Now a Few Words about E-mail Etiquette

  • Be brief. In most cases, try to fit your message into one screen of text.
  • Use blank space between paragraphs or other logical units of text to break it up for easier reading.
  • Use mixed upper and lower case and standard capitalization. Mixed-case text is much easier to read than all lower or all upper case. Even worse, USING UPPER CASE WHEN YOU WRITE IS LIKE SCREAMING WHEN YOU SPEAK!

Most computer terminals do not display underlined or italicized characters, which are commonly used to provide emphasis in handwriting. So, if you want to emphasize something, use all-capital letters for what you REALLY want to emphasize. Other ways to emphasize a word is to put asterisks, or other special characters at the beginning and end of the word or phrase, like *this*, or like _this_ or >even< like that!

Never forget the person to whom you are sending the mail is another human being, with feelings and beliefs that may be very different from yours! This can be easy to forget when you are sitting at a computer terminal, writing a mail message to a person you might never have met in real life.

In face to face conversation, there are many subtle cues provided by body language and intonation that let us know how what we are saying is affecting the other person. These cues are completely absent when using e-mail, so strive to be concise, clear and polite in your own writing and flexible in your interpretation of other people's mail.

Finally, before sending off your e-mail message:

  • Look over what you have written.
  • Make sure you've said everything you needed to say.
  • Make sure you haven't said things you didn't need to say.
  • Make sure you've used correct spelling and grammar: splling eerers end bad grammers madeit harder fer uther peeple to reed what you wrought :)

Using OSU Online Directory

Pine on shell.onid.oregonstate.edu is already configured to use the OSU Online Directory. Follow these steps to use the OSU Online Directory:

  1. Run pine .
  2. Compose a message by pressing C .
  3. Move your cursor to one of the email address fields (To:, Cc:, etc).
  4. Press ^T (To AddrBk).
  5. Highlight OSU Online Directory and press enter .
  6. Type in a string to search for, such as a last name or first name, and press enter . If your search is too generic (for example, you searched for "smith"), Pine will show you the first 200 matches and warn you that the size limit was exceeded.
  7. Highlight the entry you want to use and press enter .
  8. The entry will be placed in the email address field (To:, Cc:, etc).

Generic Mail Settings▸

Gmail▸


Incoming mail - IMAP

  • Hostname:  imap.gmail.com
  • SSL enabled
  • Port (if using TLS, which is recommended):  143
  • Port (if using SSL):  993

If you see an option asking if you want to use  TLS , it is recommended that you choose that option.

Outgoing mail - SMTP

  • Hostname:  smtp.gmail.com
  • TLS enabled
  • Port:  465 or 587
  • Set authentication to  Required

Cyrus/Non-Gmail▸


Incoming mail - IMAP

  • Hostname:  imap.onid.oregonstate.edu
  • SSL enabled
  • Port (if using TLS, which is recommended):  143
  • Port (if using SSL):  993

If you see an option asking if you want to use  TLS , it is recommended that you choose that option.

Outgoing mail - SMTP

  • Hostname:  mail.oregonstate.edu
  • TLS enabled
  • Port:  587
  • Set authentication to  Required

Ubuntu (Evolution)▸

  1. Open Evolution.
  2. If this the first time running Evolution, it will walk you through connecting to your email account. Otherwise:
    1. Open the Edit menu, choose Preferences.
    2. Under Mail Accounts, click Add button.
  3. Click the Forward button to begin the setup process.
  4. Enter your Full name and E-mail address and click the Forward button.
  5. Select IMAP from the "Server Type" drop-down list. (Is imap+ the same as imap for this case?)
  6. The Server Name is imap.gmail.com
  7. Enter your ONID username in the Username field.
  8. Select TLS encryption from the "Use secure connection" drop-down list. (no straight TLS option... there's STARTTLS after connecting)
  9. Click the Forward button.
  10. Uncheck the "Show only subscribed folders" box and click the Forward button.
  11. The SMTP Server is smtp.gmail.com.
  12. Note: If you are off-campus and sending mail does not work, you will need to contact your Internet Service Provider (ISP) for the name of their Outgoing (SMTP) Server.
  13. Check the "Server requires authentication" box.
  14. Select TLS encryption from the "Use secure connection" drop-down list. (again, no TLS option, but there's STARTTLS)
  15. Select PLAIN from the "Type" drop-down list.
  16. Enter your ONID username in the Username field.
  17. Click the Forward button.
  18. Enter an Account Name and click the Forward button.
  19. During first time Evolution setup only: Select your time-zone and click the Forward button.
  20. Click the Apply button to complete the setup process.

Enabling Two Step Verification

Sometimes, logging into your email client using POP or IMAP won't like your password and won't let you sign in. In this case, you may have to generate an app specific password. Below are the following steps to enable two step verification and generate an app specific password:

  1. Go to www.google.com/2step and click on the get started button in the top right hand corner.
  2. Click on get started again on the info about 2 step verification.
  3. Sign in with your ONID account.
  4. Go to your app specific passwords page
  5. At the bottom, click on "Select App". You'll want to hit other and type in something like Outlook or whichever client you are using.
  6. Click on generate and copy the password it gives you.
  7. Use this password in your email client and it should sign you in.

Gmail - Adding Alternate Emails

Adding an email account to Google

 

Login to your Google account through a web browser (access Goggle apps for OSU here)

Open the menu using the gear in the upper right hand cornerGoogle menu

Select Settings

Select Accounts from the top row of menu choices

Click on Add Another Email Address You OwnGoogle add account 2

Type in your desired email account name

Click on Next Step

Select Make Default for the email address you would like to be primaryGoogle add email 3