ONID Help

What is ONID?

MyONID is the web interface used to view and modify many settings related to your ONID e-mail, web space, and printing. From this site you can also visit the ONID Webmail interface.

Who can use ONID?

Anyone who has a valid ONID account can login to, and use the MyONID interface.

Learn about who is eligible for an ONID account.

How do I access ONID?

Go to http://onid.oregonstate.edu/ and click the "Login to ONID" link on the left (just below the "ONID - OSU Network ID" banner). After entering your ONID username and password, you will be greeted with the MyONID web interface.

How do I use ONID?

The ONID links can be a little mysterious when you first visit the page.  Below are explanations of what you can do in each section:

 


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ONID Email:

This link will redirect your web browser to the appropriate page where you check ONID email.

  • Please be aware that what you do with your email here is final.  If you delete an email here, you are deleting it from the server.  In very few cases, email can be recovered - but please do not count on it being possible - be careful with your email account!

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Disk Quota:

The Disk Quota page will display: your current disk space usage; how much disk space is allotted (currently 2GB or 2048MB); and when your ONID disk space is set to expire. This is the most accurate way to determine your ONID disk space usage.


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Mail Quota:

The Mail Quota page lists the amount of space your ONID e-mail is currently using, the mailbox quota (currently 500 MB), as well as the Limit (aka Hard Cap) at which you will no longer receive email.

A table is also available, showing the breakdown of your space usage by folder. Nested folders will look like this:

Inbox.SubFolder.SubFolder

Corresponds to the following (in the web interface):

Inbox
|-Subfolder
   |-Subfolder


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Manage Mail:

Manage Mail controls your forwarding, spam block, Filters, and Out of Office settings.

To learn more about how to use this section, view our Manage Mail Help.


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Print Usage:

Aside from a detailed list of all of your print jobs, you can also see what your current Pages Printed count is (both for the current billing period, and lifetime), your last print location, your current balance, and your last billed date. You are provided at first with a brief summary of all your print jobs, if you want to view a more detailed list click on "Detailed List of Print Jobs" which resides under the table.

This section is very useful if you are trying to figure out where that extra expense on your University bill came from, and the detailed list can help you view everything you've ever billed to your ONID account.


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Edit Quick Links:

Quick Links are the list of websites found on the first page of ONID (under the "MyONID Info" section). You can create as many as 25 links to websites that you frequently visit.  Class websites, research sites, library links are all useful links. This can be a very handy tool if you frequently access class websites that  have long URL's or are difficult to remember.


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Web Database:

ONID and Central Web Services have combined forces to bring every student access to a MySQL database (current version 4.1) for use with many different server side applications. A few examples being a forum, photo gallery, blog, and pretty much any other database heavy web application!

From here you can modify your database administrator username, password, your database password, and even find useful links to sites related to the MySQL technology being provided.


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Change Password:

A list of the requirements for creating a password, as well as a brief explanation for the security policies is given on this page. Below that, you will find a place to reset your password. You must enter your current password, then type a new one twice. The included password strength meter allows for you to see how strong a password your selection is. You should always aim for the "Strongest" level.

Change ONID Password

ONID is currently undergoing a change that will allow users to change a forgotten password eaiser then previously. This means that there are currently more ways to change a password than the normal methods.

IF you have NOT changed your password after September 12th, and have NOT entered in alternate contact information, follow the directions in the first link below.

IF you have changed your password or created your ONID account AFTER September 12th, follow the directions in the second link below.

IF you have NOT changed your password after September 12th, but HAVE entered in alternate contact information you will also need to use the second link below.

Change/Reset ONID Password - Modified before Sept. 12th 2012

If your ONID account was created before Septemeber 11th 2012 follow the directions below to change or reset your ONID password.

How To Reset/Change Your ONID Password

If you know your current password:

  1. Go to http://onid.oregonstate.edu/
  2. Click "Login To ONID" in the left hand column.
  3. Login with your current ONID credentials.
  4. Click "Change Password" in the left hand column.
  5. Follow the steps to changing your password.

NOTE: This Method will still work if your ONID password has expired 

If you do not know your username or password:

  1. Go to http://onid.oregonstate.edu/
  2. Click "Change Password" in the left hand column.
  3. Chose the second option that says "If you do NOT know your username or password, click here..."
  4. Fill in the Identify Yourself information (OSU ID? #, BirthDate, First Name, Last Name)
  5. You will be taken to a page where it states "You have not set your Alternate Contact Information..."
  6. Click on the link which state "use the old password reset method"
    (You can use the videos below for an easy refernce for steps 7 & 8)
  7. Fill in your OSU ID Number and the General Access Pin (GAP?, 6 Digits) and click Submit
  8. You will then be asked to enter a new password twice and then click submit.

Video Tutorials

If you know your current or expired password:

If your password is lost / forgotten:

More tutorial videos are found here.

Change/Reset ONID Password - Modified after Sept. 11th 2012

If you know your current password:

  1. Go to http://onid.oregonstate.edu/
  2. Click "Login To ONID" in the left hand column.
  3. Login with your current ONID credentials.
  4. Click "Change Password" in the left hand column.
  5. Follow the steps to changing your password.

NOTE: This Method will still work if your ONID password has expired 

If you don't know your current password:

If your ONID password was last modified after September 11th 2012 walk through the tutorial to change or reset your password using the links below.

ONID Password Reset: Identify Yourself

  1. To start the process for resetting a forgotten password for your account, you will need to go to:
  2. Click on the Login to ONID, and then click the link, Help! I forgot my password, below the login field.  
  3. You will need to fill in your OSU ID? (from your ID card), birth date, first name, and last name, then click the Submit button.

Identify Yourself for ONID sign up (OSU ID Number, Birth date, First Name, Last Name)

Password Reset (New)

  1. If you have entered alternate contact information you will be presented with a Send PIN button, click this button and you will receive either a text and/or email, depending on what you provided as your alternate contact info, with a 6-Digit pin code.
  2. Put the pin code into the input field and then click the Submit button.

    Password Rest (Send Pin Button, Pin Confirmation Field)

Setting a new ONID password

  1. The next page will ask you to create a new password. Type in your password twice and then click the "set password" button.

  2. Note: Please remember to read the restrictions and suggestions prior to creating your new password. Also pay attention to the password strength meter to make sure you have a strong password

    ONID Password Change Form (new password field, new password (again) field)

  3. Once you have click "set password" you will should be taken to a page that states your password has been successfully changed and you have now completed your ONID password reset

  4. Passwird changed Page

Manage Mail

Manage Mail allows you to control your spam block, filters, and Out of Office settings. You may also forward your ONID email to a different OSU email address.

How do I access Manage Mail?

  1. Go to http://onid.oregonstate.edu
  2. Click the "Login to ONID" link on the left (just below the "ONID - OSU Network ID" banner).
  3. After successfully logging in, click on the link on the left titled "Manage Mail."

How do I use Manage Mail?

From the Manage Mail page, you can modify the following areas of your ONID email account:

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Mail Forwarding

Any email address entered in the text field will send all email sent to your <username>@onid.oregonstate.edu address to the entered address. This can be handy if you have another college email, or have an email account setup on a desktop application (such as Outlook), as you will only have to go to one place to find your email.

There are some risks with forwarding your ONID email. We recommend that you avoid using non-University email addresses as your forward (hotmail, gmail, yahoo, etc) as we cannot guarantee the delivery of email to that address. This is mostly due to spam outbreaks, which cause our mail servers to be blocked by some email providers.

If you do set your mail to forward off campus, it is highly recommended that you check the "Keep a copy of each forwarded message on ONID" box. This is useful in the situation where the forwarded address blocks email from ONID, as you will still be able to find your email in the web interface.

If you are using Google Mail for OSU, visit the forwarding mail from Google Mail page.

To enable mail forwarding -

  1. Go to the ONID webpage (http://onid.oregonstate.edu)
  2. Click "Login to ONID."
  3. After you have successfully logged in, select "Manage Mail" from the menu.
  4. Enter or change your e-mail address that you wish to forward to under "Mail Forwarding."
  5. Click the "Set Mail Forwarding" button.

    1. You can also elect to keep a copy of your email on ONID by checking “Keep a copy of each forwarded message on ONID"

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Spam Assassin

Spam Assassin is an email filter that detects spam and moves it to a folder outside of your main inbox folder (moves flagged email to "junk-mail"). To learn more about spam assassin's features, or how it works, you can visit the publishers site at SpamAssassin.com

To enable Spam Assassin, you must check the "Use Spam Assassin" box.

If you'd like Spam Assassin to automatically delete email that is blatantly a spam message, check the "Discard obvious spam messages with scores above 10" box.

To have Spam Assassin automatically clear out your junk mail folder, check the "Automatically delete messages older than days from junk-mail folder" box.
Please note: the default setting is 30 days, this can be increased or decreased as you see fit.


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Personal Mail Filters

ONID allows you to either block unwanted email addresses, or setup powerful sorting "filters" which move emails from certain people or websites to a folder you've created. This can be very helpful for keeping your class emails separated from work, or special mailing lists that you are on. The Personal Mail Filters is your gateway to a nicely structured email organization system.

To block an unwanted email address, enter the full address (such as "Spam@hotmail.com") in the Email Address/Domain field and leave the destination field blank. A table will appear below listing all of your filter settings.

To move emails from an instructor to a class folder, enter the instructors email address (such as "teach@onid.oregonstate.edu") in the Email Address/Domain field and enter a folder name corresponding to the class title (for instance "COMM 111"). A table will appear below listing all of your filter settings.


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Out of Office

The Out of Office Service is a way to let people that email you know that you are not checking your email and may not respond to their email for some time. If you have started the Out of Office Service, when someone sends you an email they will get an email back with the message you entered into the Out of Office Service.

The Out of Office Service keeps track of who it has sent your message to and will only send a response to the same email address once a week. The Out of Office Service will only respond to email sent directly to you. Messages to mailing lists that you are subscribed to should not get an Out of Office response.

With the Out of Office Service started, you will still receive mail in your ONID account and any mail filters you have created will still apply, including Spam Assassin.

To use the Out of Office service, simply enter any information you would like to be entered in the auto-generated replies, and click the "Set Out of Office Service" button. Now any emails sent to your ONID will be automatically replied to with your Out of Office reply, letting the sender know to not expected a personal response until you return.

Name Changes

Preferred Name (Nickname) Changes

Employees

Employees that would like to use a preferred name or nickname in ONID and the OSU Online Directory may make their request by completing the Name Change form on the OSCAR website.

  1. Check the Preferred Action of Preferred name change only (your name as it should appear in the OSU directory)

  2. Fill out the first line, Your new name as it should appear in the OSU directory, and your OSU ID? number

  3. Print and sign the form

  4. Send it your HR representative(s) in your business center.  If you do not know who to contact in your business center, use this page to find the correct contact information http://oregonstate.edu/fa/bc/my-bc/unit

Students

The Office of the Registrar does not enter preferred names or nicknames for students at this time.

 


ONID Username Changes

ONID usernames are formed by using up to seven characters of the last name and appending one or more characters of their first name to form a unique username. No other format is available.

ONID usernames are generally only changed when your legal name changes (marriage, divorce, etc) or if your ONID username is obscene.

If you really feel that you must change your ONID username for a reason other than the scenarios described above, it can be done. There must be a significant, compelling reason for the change. If you use email regularly such a change is not recommended since once the change is made all email sent to your old address will be bounced to the sender addressee unknown (or in some cases received by someone else who has been assigned your relinquished username).

If you still want to change your ONID username, send email to support@onid.oregonstate.edu with the following information:

  • Your current ONID username
  • The reason you are requesting the change

Onid Directory Changes

Employee data in the Online directory

The online directory displays your official employee directory data.  The data is displayed at http://directory.oregonstate.edu/ and on your ONID account in the OSU global email address list.  The data in your directory profile is maintained by multiple organizations.  This document provides instructions how to update each field of your employee data.

Title

If the displayed title is incorrect, send an e-mail to your Business Center with your new information. If your title is not displayed, your will need to update your Banner directory profile

Department, Department Mailing Address

This data is maintained by Human Resources.  To update, send an e-mail to your Business Center with your new information.

Office Phone Number, Alternate Phone Number, Office Address

These fields are maintained by Telecom.  If they are not displayed or you need to update them, please have your telephone coordinator contact Telecom with directory udpates.

Email Address

Your Banner Preferred email address is displayed on your profile.  If the address displayed is incorrect, you will need to ensure your preferred email address is set correctly.  If your email address is not displayed, you will need to update your Banner directory profile.

 

Updating your Banner directory profile 

Log in to OSU Employee Online Services, go to the Personal Information menu, and select Directory Profile.  For the Employee Position title and Directory Email to display in the directory, ensure the box next to these fields are checked and select "Submit Changes".