Retiree Email

What is a Retiree Inbox?

This is a new email service that allows eligible retirees access to a new retiree email after they retire. Employees who officially retire after 25 years will be eligible for this service. Already retired employees with 25 years of service are also eligible.

This is not an extension for one's existing ONID or Exchange? emails. This is a separate mailbox with an email address in the format of

In order to create this account, it will follow the same process as creating an ONID account.

  1. Go to and click "Sign up for ONID".
  2. Fill in your ID number, birth day, and first and last names.
  3. Read through the acceptable use policy.
  4. Set a password for your new account.
  5. You're new account should be set up now! Below are the steps for signing in.

Help with Finding Your OSU ID? Number

If you need help finding your ID number, please get in touch with Human Resources.

  1. Go to
  2. Sign in with your retiree ID. This should be in the format of
  3. This will redirect you to a Microsoft Federation log in page. You can use either onid\user or for the username, and enter your password.
  4. This should take you to your inbox.
  1. In Outlook, click File->Add Account
  2. On the popup window, select "manual setup".
  3. Select "POP or IMAP email account".
  4. Enter your name and email address in the first boxes.
  5. Select IMAP under account type.
  6. The incomming mail server is
  7. The outgoing mail server is
  8. Enter your for the username and your password.
  9. It should look like this when you're done:
  10. Click on "More Settings..."
  11. Under the Outgoing Server tab, check the "My outgoing server (SMTP) requires authentication.
  12. Under Advanced, change the IMAP encryption to SSL.
  13. Change outgoing encryption to TLS and set the port number to 587.
  14. Click ok a few times and this should add your account to Outlook!

In order to add this account on your mobile device...

  1. Naviagte to the accounts section on your device
  2. You will want to add an Outlook account.
  3. The email should be in the format of
  4. This should take you to a Microsoft Federation login. You will need to change the username format to onid\username or (without the retiree in the email).
  5. That should have added your account to your phone!

Below is some quick info about the server settings for the retiree email.

Setting IMAP (Incoming) SMTP (Outgoing)
Server Name
Encryption Method SSL TLS