Oregon State University

405: Stipend

Payroll Policy and Procedure Manual
Section 400: Payment of Unclassified Employees
Effective: 01/01/2001
Revised: 10/27/2004

  • 405 Stipend
  • 405-01 Payment Process
  • 405-02 Pay Change and Labor Distribution Forms
  • 405-03 Pay Methods - Default Pay
  • 405-04 Social Security Exemption
  • 405-05 Accounting for Labor Charges

 

Definition

Stipend

Additional payments to unclassified staff associated with additional duties added to an employee's current job on a temporary basis.

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Procedure

405 Stipend

405-01 Payment Process

After logging in on the Oregon State Central Administrative Resources (OSCAR) website, click on "Online Tasks" - "Payroll Changes" - "Employment Changes" - "Unclassified" and complete the Base Pay Rate (Pay Change Form).

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405-02 Pay Change and Labor Distribution Forms

405-02a Pay Change Form

  • The Pay Change Form is used to establish the stipend amount and length and to report changes in amounts and length of stipend.
  • After logging in on the Oregon State Central Administrative Resources (OSCAR) website, click on "Online Tasks" - "Payroll Changes" - "Employment Changes" - "Unclassified" and complete the Base Pay Rate (Pay Change Form).  
  • Pay Change forms should be routed to OHR.

405-02b Labor Distribution Form

  • The Labor Distribution Form is used to report changes to prior, current, or future distributions
  • To obtain this form, log onto OSCAR, click on "Online Tasks" - "Payroll Changes" scroll to "Miscellaneous" - "Labor Distribution form" (excel format).
  • Labor Distribution forms should be sent directly to the Payroll Office for changes of labor distributions.

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405-03 Pay Methods - Default

  • Default Pay is used for all monthly stipend payments
  • Pay is issued for the period from the first of the month through the end of the month.

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405-04 Social Security Exemption

All academic employees are subject to Social Security and Medicare withholding unless they qualify for a non-resident alien exemption.

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405-05 Accounting for Labor Charges

Labor is charged to specific indexes and account codes. Use of activity codes is the choice of the department.

405-05a Index

  • Must be an open index owned by the employing department.
  • Must remain open through the last day of the month payment is issued to the employee.

405-05b Account Code

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Additional Information

See PAY-Ex1: Unclassified Appointment Information Matrix.

Contact Info

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