Definition

Stipend

Additional payments to unclassified staff associated with additional duties added to an employee's current job on a temporary basis.

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Procedure

405 Stipend

405-01 Payment Process

After logging in on the Oregon State Central Administrative Resources (OSCAR) website, click on "Online Tasks" - "Payroll Changes" - "Employment Changes" - "Unclassified" and complete the Base Pay Rate (Pay Change Form).

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405-02 Pay Change and Labor Distribution Forms

405-02a Pay Change Form

• The Pay Change Form is used to establish the stipend amount and length and to report changes in amounts and length of stipend.
• After logging in on the Oregon State Central Administrative Resources (OSCAR) website, click on "Online Tasks" - "Payroll Changes" - "Employment Changes" - "Unclassified" and complete the Base Pay Rate (Pay Change Form).  
• Pay Change forms should be routed to OHR.

405-02b Labor Distribution Form

• The Labor Distribution Form is used to report changes to prior, current, or future distributions
• To obtain this form, log onto OSCAR, click on "Online Tasks" - "Payroll Changes" scroll to "Miscellaneous" - "Labor Distribution form" (excel format).
• Labor Distribution forms should be sent directly to the Payroll Office for changes of labor distributions.

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405-03 Pay Methods - Default

• Default Pay is used for all monthly stipend payments
• Pay is issued for the period from the first of the month through the end of the month.

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405-04 Social Security Exemption

All academic employees are subject to Social Security and Medicare withholding unless they qualify for a non-resident alien exemption.

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405-05 Accounting for Labor Charges

Labor is charged to specific indexes and account codes. Use of activity codes is the choice of the department.

405-05a Index

• Must be an open index owned by the employing department.
• Must remain open through the last day of the month payment is issued to the employee.

405-05b Account Code

• Refer to Unclassified/Faculty Earn Codes for account code information.

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Additional Information

See PAY-Ex1: Unclassified Appointment Information Matrix.