Procurement and Contract Services Policy & Procedures Manual
Section 500: Construction
Effective: 7/01/2010
Revised: 3/14/2013

PURPOSE:

To provide information about the various types of required Construction Contracts and how they are utilized.

APPLICABILITY:

PaCS personnel, Facilities Services personnel, and OSU personnel authorized to make construction-related services on behalf of the University.

BACKGROUND:

Retainer Contracts:

In 1996 OUS, on behalf of its seven universities, first solicited and entered into contracts with qualified contractors to provide construction services to OUS institutions.  The successful contractors are to furnish all necessary labor, materials, and equipment necessary to provide construction services for future, undetermined renovation and/or improvement projects in the areas of carpentry, masonry, painting, electrical, plumbing, mechanical, roofing, paving/concrete, fire protection, and other trades generally associated with minor construction and renovation.

Successful contractors sign two-year retainer agreements that contain general terms and conditions between OUS and the contractor.  Entering into a retainer agreement does not assure selection to provide services.  It enables OUS institutions to select contractors on retainer to perform projects with direct construction costs under $1,000,000 for construction.  A supplemental project contract or supplement contains a description of services to be provided and the monetary consideration for each project.  Contractors are selected for projects based on factors the institutions deem appropriate.

Similar agreements are also in place for OUS-retained consultants to provide professional services up to $1,000,000 for design and engineering, soil studies, surveys, geotechnical or traffic study projects.

POLICY: