Fiscal Operations Manual
Section 400: Expenditures
Effective: 01/01/2003
Revised: 08/26/2010

Some vendors require advance payment before providing goods or services.  All prepayments require documentation for audit purposes and clear communication to the vendor.  Documentation may be provided by one or more of the following:

• Vendor invoice specifying required prepayment
• Purchase Order
• Registration Form
• Vendor Quote
• Customer order form/work order/job order
• Contract