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Ex003-22: Business Center – JV Rule Code Matrix
Fiscal Operations Manual
Section 000: Introductory Material - Exhibits
Effective: 12/09/2010
BUSINESS CENTER - JV RULE CODE MATRIX
| Account Type | Account Code Range | NOTES | Rule Code to Use | Entry done by BC | Final Approval by BC |
| 1x - Assets | Axxxx | Do Not use A0901 | 3JV1 | X | |
| 2x - Liabilities | Bxxxx | 3JV1 | X | ||
| 51 - Student Fees | 01000-01999 | F-document reference required | 3JV1 | X | |
| 52 - Government Resources & Allocations | 02100-02520 | F-document reference required | 3JV1 | X | |
| 53 - Gift Grants and Contracts | 03000-03652 | F-document reference required | 3JV1 | X | |
| 54 - State Agency Tfrs In | 04000-04999 | F-document reference required | 3JV1 | X | |
| 55 - Investment/Debt/Debt Service | 05100-05260 | F-document reference required | 3JV1 | X | |
| 56 - Sales and Services Revenue | 06000-07899 | F-document reference required | 3JV1 | X | |
| 57 - Other Revenue | 08000-08030 | F-document reference required | 3JV1 | X | |
| 58 - Student Loan Revenues | 08800-08899 | F-document reference required | 3JV1 | X | |
| 59 - Internal Sales | 09000-09398 | Internal Income - use on 09xxxx-Service Centers, 1xxxxx-Auxiliary, and 05xxxx-Designated Operations Funds. | 3BCx | X | X |
| 6x - Labor | 1xxxx | No Dept Entry | ----- | ||
| 69 - Other Payroll Expenses | 109xx | JV's only allowed for OPE Adjustments - using account codes 10904-10909 | 3JV1 | X | |
| 71 - Service & Supplies | 2xxxx-3xxxx | If correcting to or from a grant, use 3GNT. | 3BCx | X | X |
| 73 - Capital Expense | 4xxxx | Should only see these account codes used for corrections - no original entries. If correcting to or from a grant, use 3GNT. |
3JV1 | X | |
| 74 - Student Aid | 5xxxx | 3JV1 | X | ||
| 75 - Merchandise-Resale/Redistribution | 6xxxx | 3JV1 | X | ||
| 76 - Indirect Costs | 7000x | No Dept Entry | ----- | ||
| 77 - Internal Sales Reimbursements | 79xxx | Internal Income - use on 00xxxx-General Funds, 03xxxx-Statewide Public Service Funds, and when both sides of the transaction are 1xxxxx Auxiliary funds | 3BCx | X | X |
| 78 - Depreciation/Amortization Expense | 80xxx | No Dept Entry | ----- | ||
| 79 - Student Loan Related Expense | 88xxx | Only used by Business Affairs | 3JV1 | X | |
| 81 - Interfund Transfers In | 91xxx | Special Rules Apply: see FIS 1107-07 | 3JV1 | X | |
| 82 - Interfund Transfers Out | 92xxx | Special Rules Apply: see FIS 1107-07 | 3JV1 | X | |
| 91 - Fund Additions | Exxxx | Only use on 09xxxx-Service Center, 1xxxxx-Auxiliary Funds, and 8xxxxx-Reserve Plant Funds. | 3JV1 | X | |
| 96 - Fund Deductions | Fxxxx | Only use on 09xxxx-Service Center, 1xxxxx-Auxiliary Funds, and 8xxxxx-Reserve Plant Funds. | 3JV1 | X | |
| 3GNT Rule Code | |||||
| Grant Funds (Index begins and ends with a letter - Fund begins with a letter) | |||||
| For corrections to or from grant/contract funds | 3GNT | X | |||
| For original charges to a grant/contract | 3BCx | X | X | ||
| Encumbrances | |||||
| Correcting a Manual Encumbrance (E-document encumbrance); formerly 2ENC | 2ENB | X | X | ||
| Full liquidation of a Manual Encumbrance or Purchase Order; formerly 2LIQ | 2LIB | X | X | ||
| Partial liquidation of a Manual Encumbrance or Purchase Order; formerly 2LQP | 2LQB | X | X | ||
| Budget JV's | |||||
| See Budget and Fiscal Planning website | 1xxx | X | X | ||