Oregon State University

Ex003-22: Business Center – JV Rule Code Matrix

Fiscal Operations Manual
Section 000: Introductory Material - Exhibits
Effective: 12/09/2010

BUSINESS CENTER - JV RULE CODE MATRIX

Account Type Account Code Range NOTES Rule Code to Use Entry done by BC Final Approval by BC
1x - Assets Axxxx Do Not use A0901 3JV1 X  
2x - Liabilities Bxxxx   3JV1 X  
51 - Student Fees 01000-01999 F-document reference required 3JV1 X  
52 - Government Resources & Allocations 02100-02520 F-document reference required 3JV1 X  
53 - Gift Grants and Contracts 03000-03652 F-document reference required 3JV1 X  
54 - State Agency Tfrs In 04000-04999 F-document reference required 3JV1 X  
55 - Investment/Debt/Debt Service 05100-05260 F-document reference required 3JV1 X  
56 - Sales and Services Revenue 06000-07899 F-document reference required 3JV1 X  
57 - Other Revenue 08000-08030 F-document reference required 3JV1 X  
58 - Student Loan Revenues 08800-08899 F-document reference required 3JV1 X  
59 - Internal Sales 09000-09398 Internal Income - use on 09xxxx-Service Centers, 1xxxxx-Auxiliary, and 05xxxx-Designated Operations Funds. 3BCx X X
6x - Labor 1xxxx No Dept Entry -----    
69 - Other Payroll Expenses 109xx JV's only allowed for OPE Adjustments - using account codes 10904-10909 3JV1 X  
71 - Service & Supplies 2xxxx-3xxxx If correcting to or from a grant, use 3GNT. 3BCx X X
73 - Capital Expense 4xxxx Should only see these account codes used for corrections - no original entries.
If correcting to or from a grant, use 3GNT.
3JV1 X  
74 - Student Aid 5xxxx   3JV1 X  
75 - Merchandise-Resale/Redistribution 6xxxx   3JV1 X  
76 - Indirect Costs 7000x No Dept Entry -----    
77 - Internal Sales Reimbursements 79xxx Internal Income - use on 00xxxx-General Funds, 03xxxx-Statewide Public Service Funds, and when both sides of the transaction are 1xxxxx Auxiliary funds 3BCx X X
78 - Depreciation/Amortization Expense 80xxx No Dept Entry -----    
79 - Student Loan Related Expense 88xxx Only used by Business Affairs 3JV1 X  
81 - Interfund Transfers In 91xxx Special Rules Apply: see FIS 1107-07 3JV1 X  
82 - Interfund Transfers Out 92xxx Special Rules Apply: see FIS 1107-07 3JV1 X  
91 - Fund Additions Exxxx Only use on 09xxxx-Service Center, 1xxxxx-Auxiliary Funds, and 8xxxxx-Reserve Plant Funds. 3JV1 X  
96 - Fund Deductions Fxxxx Only use on 09xxxx-Service Center, 1xxxxx-Auxiliary Funds, and 8xxxxx-Reserve Plant Funds. 3JV1 X  
           
3GNT Rule Code
Grant Funds (Index begins and ends with a letter - Fund begins with a letter)
  For corrections to or from grant/contract funds   3GNT X  
  For original charges to a grant/contract   3BCx X X
           
Encumbrances
Correcting a Manual Encumbrance (E-document encumbrance); formerly 2ENC 2ENB X X
Full liquidation of a Manual Encumbrance or Purchase Order; formerly 2LIQ 2LIB X X
Partial liquidation of a Manual Encumbrance or Purchase Order; formerly 2LQP 2LQB X X
           
Budget JV's
See Budget and Fiscal Planning website 1xxx X X

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