Manual Revision Record (MRR)

Grant, Contract & Gift Accounting Manual
Section: Manual Revision Record
Effective: 03/09/2004

2004-2007

2007

Date

Policy

Summary of Change
11/02/2007

GCG 205-18
39XXX - Travel

 Updated last bullet for category of travel.
10/22/2007

GCG 209-08
Cost Transfers/
Redistribution

 Updated all verbiage for policy.

2006

Date

Policy

Summary of Change
10/05/2006

GCG 204-05
Facilities and Administrative Costs (Formerly Indirect Costs)

 Further defined what constitutes "indirect costs" and minor editing of text throughout.
10/05/2006 GCG 302-01
Closing Fixed-Price Grants		 Added a sentence to the procedure section "Cash balances exceeding 20% of total award will require agency approval."
8/25/2006

GCG 205-07
220XX, 225XX - Communications and Shipping

Added "Communication Allowance" to list of costs not allowable grants and contracts.

GCG 205-01
Internet Connection Charges on Sponsored Projects

Deleted "internet" from account code category and updated policy according to OMB Circular A-21.
5/12/2006

GCG 205-07
220XX, 225XX - Communications and Shipping

Deleted last sentence in GCG 205-07 referencing GCG209-04.
5/12/2006

GCG 209-04
Internet Connection Charges on Sponsored Projects

Deleted GCG 209-04 from GCG manual.
3/21/2006

GCG 209-08
Cost Transfers/Redistribution

Policy was updated to reflect the current FIS Banner approval process.

2004

Date

Policy

Summary of Change
4/12/2004

GCG 209-06
Temporary Terminations

Temporary termination of a sponsored project due to a deficit balance may be avoided if the department submits a guarantee letter to the Office of Post Award Administration.
3/9/2004

Entire manual

Updated contents and reformatted manual to the PPMM Program.

2008-2010

2010

Date

Policy

Summary of Change
02/09/2010 GCG 206
Subcontracts		 Updated policy.
02/09/2010 GCG 103
Expanded Authority - Budget Changes, Pre-Award Costs & No-Cost Extensions		 Updated link to OPAS form.
02/09/2010 GCG 102-02
Award Approval & Set Up		 Updated Responsible Party for Procedure 2.
12/20/2010 GCG 214
Cash Advances and INterest Calculation		 Created New Section

2009

Date

Policy

Summary of Change
03/11/2009 GCG 213-01
Program Income on Grants		 Created new policy.

2008

Date

Policy

Summary of Change
10/20/2008 GCG 211
Facilities and Administrative Costs		 Updated use of effort reports with additional information.
10/15/2008 GCG 204-05
Facilities and Administrative Costs		 Updated link to Sponsored Programs website.
10/13/2008 GCG 103
Expanded Authority - Budget Changes, Pre-Award Costs & No-Cost Extensions		 Removed US Department of Interior (USDI).
GCG 205-19
39492 In-State Sponsored Workshop Speaker Travel - No Indirect Cost		 Updated verbiage for in-state sponsored workshop speaker travel.
GCG 211
Personnel Activity Effort Reporting (PAR)		 Updated percentage under PAR Coordinator from 10% to 5%.
GCG 212
Cost Share		 Updated percentage under policy from 10% to 5%.

2011-2012

2012

Date

Policy

Summary of Change
10/23/2012 GCG 208: Participant Support Costs Updated content throughout entire section
10/23/2012 GCG 209-03: Sponosred Award Cost Overrun Updated content throughout entire section
10/23/2012 GCG 209-05: Over Expenditure Updated content throughout entire section
10/23/2012 GCG 204: Expenditure Account Codes Updated content throughout entire section
10/23/2012 GCG 206: Subcontracts Updated content throughout entire section

2011

Date

Policy

Summary of Change
02/09/2011 GCG 407
Reference Websites		 Removed link to TRA manual