700 Rates & Billing

701: Rate Schedule

Motor Pool Policy & Procedure Manual
Section 700: Rates & Billing
Effective: 02/01/1982
Revised: 07/01/2006

 

Purpose

To provide information related to the rates charged for the use of Motor Pool vehicles and services. 

Applicability

All departments and individuals who use Motor Pool vehicles.

Policy

The Motor Pool shall review equipment costs annually and make rate changes no more than once per year.  The following costs are used to compute the recommendations for rate changes.

Direct Operating Expenses>

  1. fuel
  2. oil
  3. tires
  4. repairs, and
  5. maintenance

Fixed Expenses

  1. investment costs
  2. depreciation
  3. replacement cost
  4. accident repairs, and
  5. administration

The current rates for Motor Pool vehicles are located on the Motor Pool website.

702: Billing & Payments

Motor Pool Policy & Procedure Manual
Section 700: Rates & Billing
Effective: 02/01/1982
Revised: 07/01/2006

 

Purpose

To facilitate the payment of charges related to Motor Pool vehicle usage.

Applicability

All departments and individuals who use Motor Pool vehicles.

Policy

Payments for use of Motor Pool vehicles, departmental fuel purchases, work orders, etc. will be made against department budgets through journal vouchers processed by the GURFEED system, indicated by a "VM" document coded journal voucher.

Visa/MC/Voyager will be accepted from external state or federal agencies.

703: Costs Not Covered by Motor Pool

Motor Pool Policy & Procedure Manual
Section 700: Rates & Billing
Effective: 02/01/1982
Revised: 07/01/2006

 

Purpose

To identify the costs not covered by the Motor Pool. 

Applicability

All departments and individuals who use Motor Pool vehicles.

Policy

The following costs are the responsibility of the driver and driver’s department: 

  1. All fines or traffic violations incurred by drivers of Motor Pool vehicles.  University funds may not be used for payment of fines/violations.
  2. Vehicle damages resulting from abuse, neglect, or the driver’s intentional action.
  3. Vehicle damages in the event of unauthorized use.
  4. Costs relating to other-than-normal vehicle expenses including towing charges, vehicle damage, and accessory installations and removals (radios, etc.).
  5. Cleaning accumulated food, paper, etc. left by users, including detailing, if necessary.
  6. Payment of any deductible associated with an employee's accident that occurred while driving a Motor Pool vehicle.