Glossary | Business Affairs

Glossary

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Sabbatical Leave, Supplement: Staff members may supplement their sabbatical salaries to a reasonable degree, provided that such supplementation strictly conforms to the stated and approved purposes of the sabbatical leave. Supplementation of sabbatical leave paid from grants and contracts must be set up as a secondary job and approved by the sponsoring agency. Route the Job Form through Research Accounting for approval.
Safekeeping And Sundry Scholarships: Safekeeping is a custodial fund that receives funds and disburses funds to student accounts based on authorizations received from parents, grandparents, trusts and sundry scholarships. When a student receives funding from an organization, the organization sends the University an authorization specifying the cost they will pay on behalf of the student and for the period of time. Foreign students generally receive support from embassies, ROTC students receive support from the branch of service that the student has committed time with, while private support includes any corporation or state agency paying for employee training.
Safety Devices: When a department head considers a safety device a necessity, and the employee may not work without it, the expense may be paid from institution funds. Such devices include safety shoes and safety glasses. If the device is not required as a condition of employment, the employee bears its cost. Safety devices and other equipment purchased by the state remain state property whether used by one or several employees. It is recommended that the departments confer with Environmental Health and Safety to determine the benefits of the device, and the Office of Human Resources to determine if there are conflicts with the collective bargaining agreement and/or other University policies. See the Safety Manual for additional information on this subject.
SAIF (State Accident Insurance Fund): The insurance carrier for workers' compensation insurance for university employees.
Scholarship: Per OUS: Financial assistance that is usually awarded to undergraduate students. Recipients are not required to render service to or repay the institution as a consideration for their awards. The scholarship is awarded to a student to help defray educational costs. Many scholarships are awarded based on achievement or financial need. All scholarships are processed through the Office of Financial Aid, and scholarships are posted on the student
SELP Loans: Small Energy Loan Program loans that are sponsored by the Oregon Department of Energy. The loans are for the purposes of providing partial funding for energy conservation or energy efficient projects. The loan must be repaid from the energy savings.
Service Centers: An internal entity that provides a service to the various divisions of an institution. The service might be purchased from commercial sources, but, for reasons of convenience, control of cost, is more effectively provided through a unit of the institution. The primary function of a service center is to provide financially self-sustaining services to other departments of the institution.
Service Credits: See Internal Sales Reimbursements definition
SIS: The University's Student Information System.
Sponsored Instruction And Training: Specific instructional or training activity established by a grant, contract, or cooperative agreement.
Sponsored Research: All basic or applied research that is separately budgeted and accounted for. This may also be called organized research.
Staff Tuition Rates: A reduced instruction fee is charged to OUS staff members taking courses at any OUS institution. See the Schedule of Classes or the Human Resources home page for the current rates. The staff rate is afforded to current and retired classified and faculty staff employed for at least 90 days. Temporary employees are not afforded the staff rate. A maximum of 12 credit hours may be taken at the staff rate per term, with the approval of the employing department. Staff fee privileges may not be used for Continuing Education courses, courses leading to a degree in veterinary medicine or Pharmacy. Staff fees are non-refundable. Staff taking courses at staff rates will also be subject to any applicable course fees, technology fee, or resource fees. Staff instruction fees are waived for audited courses.

Effective Fall Term 2000, employees of the Department of Higher Education eligible for staff fee benefits (as defined in ORS 580-022-0030) may transfer such privilege to family members or domestic partners. To qualify, an OUS employee must work at least one half time. A maximum of 12 credit hours per term may be taken at staff rates. See OSU Human Resources web page.
Staff Tuition Taxable Benefits: Staff taking graduate credits using the staff fee privilege are taxed on the difference between the tuition instruction rate for graduate students and the staff rate. This amount is reported to the IRS on form W-2. The IRS code excludes undergraduate courses from this taxable compensation.
Stale Checks: A check that has not been cashed that is more than six months old. The bank the check was issued on may pay it, but is under no obligation to do so. OSU stale checks are turned over to the State Land Board at the end of Statute of Limitations - 2 years.
Stipend: A subsistence allowance for students, post doc's and participants to help defray general living expenses in support of those engaged in training or research programs.
Student Employee: An employee, whose major effort is directed toward getting a formal education. Student employment is specified by law to be unclassified and is regulated by policies of the University Executive Office, within state and federal law. Students with graduate teaching or graduate research assistantships are considered student employees, even though the positions are academic positions.
Student Loans: Loans disbursed to students from Federal Direct Loan program, Federal Perkins Loan program, and University Loan program. The Federal Direct Loans are totally funded by the federal government, Federal Perkins Loans by repayments from former students, and University Loans by repayments from students and contributions.
Student Services: Expenses that have been incurred for the administration of student affairs and for services to students.
Students on travel: Students who travel as employees or officially designated representatives of a campus may be reimbursed for travel expenses.
System Student: Student enrolled at one of the 7 OUS universities (Eastern Oregon University, Oregon Institute of Technology, Oregon State University, Portland State University, Southern Oregon University, University of Oregon, Western Oregon University, and Oregon Health & Science University), including dual enrollments.