Expo Registration

University Day 2015 invites colleges, academic departments, administrative departments, and other OSU units to reserve exhibit space at 2015 University Day OSU Expo on Thursday, September 18, 2014, at the CH2M HILL Alumni Center.

Please email events@oregonstate.edu or call University Events at 541-737-4717 for more information on University Day 2015.

Basic information that might be helpful as you plan to participate in the 2015 University Day OSU Expo:

Purpose of this event

The expo is designed to showcase the work and opportunities provided by units at OSU, to fellow staff and faculty.  If you are unsure if your unit qualifies please contact University Events for clarification.

Exhibit Space

Exhibit space is located in the CH2M HILL Alumni Center.

Each exhibit area is 10 feet by 3 feet with an 8 foot or 6 foot box–skirted table. Please note you will NOT be able to hang any items on the walls. Please plan accordingly.

Special Requests

Reservations are made on a first come, first served basis. We will do our best to accommodate all requests, but please understand we may not be able to meet all special requests.

Setup Time

All exhibits must be set up between 8:00am and 10:30am.

Expo Time

Exhibits must be available for viewing between noon and 2:00pm.

Lunch

Lunch for general attendees will be served on the patio between the LaSells Stewart Center and the CH2M HILL Alumni Center beginning at noon. Participants are encouraged to visit University Day OSU Expo during this time. A special courtesy room has been set up in the Multi-Purpose room of the Alumni Center for vendors. Food service begins in this room at 11:30.

This is a zero waste event. Please keep this in mind as you plan your hand-outs and give-aways. Consider such things as a plate of cookies vs. individually wrapped items. If you have questions about making your booth zero waste or would like ideas, contact Andrea Norris.

Takedown time

All exhibits must be completely taken down by 3:30 pm that day.

Computers

If you wish to use a computer, we encourage you to bring your own laptop with a wireless connection.

Costs:

Each exhibit area costs $30. You may choose from any of the items listed below as additional items needed for your unit.

Extra exhibit area $30 (max 2 per unit)

Wired Internet Access $35

Telephone Line (does not include long distance) $30

TV screen $150 (specify if you need to plug in a laptop, or run a DVD)

Payment

Costs associated with University Day OSU Expo are charged to the OSU Index provided by your unit.

Cancellation/Refund policy

All cancellation requests must be received in writing (email) at least one week prior to the event to be eligible for a refund. We will refund (minus $5 administrative fee) the index you provided us. After that day, we will not be able to process any refunds.

Select NON–CREDIT CARD option & OSU Index option when providing payment information.

Additional Information/Questions

If you have questions related to the expo or University Day, please contact Shelly Signs at 737-0724 or by e-mail at Shelly.Signs@oregonstate.edu.