Deadlines
Overview of Graduate Deadlines
Master's Degree
Before completing 18 credits of coursework: Develop a Program of Study *with your program.* This is your plan for completing your degree. Your advisor, department chair, or departmental graduate coordinator will help you.
At least 15 weeks before your Final Oral Examination:
- Submit your approved program of study to the Graduate School
- Select a Graduate Council Representative (if required) for the Final Oral Examination
- Submit a diploma application
At least 2 weeks before your Final Oral Examination:
- Use online form to schedule your final oral examination.
- Distribute a defendable copy of your thesis to your committee.
- Deliver or email pretext pages of your thesis to the graduate school.
Submit the final copy of your thesis (if required for your degree) to the Graduate School within 6 weeks after your Exam or before the first day of the following term, whichever comes first, to avoid having to register for a minimum of three graduate credits the next term.
NOTE: All degree requirements must be met within 7 years.
Doctoral Degree
Before completing 2 terms (if you already have a master's degree) or 5 terms (if you do not have a master's):
- Select program committee members, which must include a Graduate Council Representative
- Meet with your program committee to create a Program of Study. (Take to the meeting, the Doctoral Program Checklist, all transcripts, list of your eligible transfer credits, your program curriculum, an initial draft of your Program of Study.)
Preliminary Oral Exam At least 6 weeks before your Preliminary Oral Exam submit your signed program of study to the Graduate School. At least 2 weeks before your Preliminary Oral Exam schedule your Oral Preliminary Exam by submitting the online Exam Scheduling Form (after your program of study has been approved by the Graduate School). |
Final Oral Defense of Dissertation At least 15 weeks before your Final Oral Defense of Dissertation submit diploma application. At least 2 weeks before your Final Oral Defense of Dissertation:
|
Submit the final copy of your thesis (if required for your degree) to the Graduate School within 6 weeks after your Exam or before the first day of the following term, whichever comes first, to avoid having to register for a minimum of three graduate credits the next term.
Scheduling Exams with the Graduate School
Use the exam scheduling form to schedule examinations.
Please submit your exam scheduling form as soon as you schedule your exam but no later than two weeks before the exam date.
For guidance on scheduling a meeting, please see "How to Schedule a Meeting."
Leave of Absence
A Completed (with signatures) Leave of Absence Form must be received by the Graduate School at least 15 working days prior to the first day of the term involved. All graduate students in degree and certificate programs must register continuously for a minimum of 3 graduate credits, excluding summer session, until their degree or certificate is granted or until their status as a credential-seeking graduate student is terminated. See Graduate Student Registration for more information.
Thesis Submission Deadline
The final, corrected, and signed copy of your thesis or dissertation must be submitted to the Graduate School within 6 weeks after your Exam or before the first day of the following term, whichever comes first, to avoid having to register for a minimum of three graduate credits the next term.
Note: Continuous Enrollment Policy Applies. You must be registered for a minimum of three graduate credits until all degree requirements are completed.
To avoid registering for the term following your defense, submit the final corrected and signed thesis
or dissertation to the Graduate School before the first day of the term following the term in which you defend.
For details on this policy see "Continuous Enrollment, I. Minimum Registration" in the Graduate Catalog,
http://catalog.oregonstate.edu/ChapterDetail.aspx?key=38#Section1804.
Diploma and Commencement Deadlines:
Summer 2011 - Spring 2012
Note: the following dates are subject to change.
If you meet the diploma deadlines for Summer 2011, Fall 2011, or Winter 2012 and Commencement deadlines for Spring 2012, you may participate in the June 2012 Commencement.
Degree Completion Deadlines
DEADLINES FOR SPRING TERM GRADUATES WHO
WANT TO PARTICIPATE IN COMMENCEMENT:
Students who fail to meet these deadlines might still receive a spring diploma, but cannot participate in commencement ceremonies.
| Be enrolled for minimum of three graduate credits | Spring term |
| File Diploma Application No later than | By April 13, 2012 |
| Confirm commencement attendance by logging into Student Online Services, click on Student Records.NOTE: If you experience problems email - Christine.Crabtree@oregonstate.edu in the Registrar's Office and she will manually confirm attendance. Please let her know also if you later decide not to attend. | By April 27, 2012 |
| Take Final Exam - Thesis/Dissertation students - schedule two weeks prior to event with Graduate School | By May 4, 2012 |
| Submit Final copy of Thesis - Dissertation and additional PhD documents to Graduate School and upload one PDF of the thesis to ScholarsArchive | By May 11, 2012 |
| Take Final Exam - Non thesis students - schedule two weeks prior to event with Graduate School | By May 25, 2012 |
| Clear all remaining degree requirements, including:
*Incomplete grades must be submitted *Examination reports must be submitted to Graduate School *Any final corrections to thesis must be submitted | By June 1, 2012 |
Deadlines for all terms for students not participating in commencement:
To receive a diploma during the current term you must -
- Be enrolled for a minimum of three graduate credits
- Submit a Diploma Application
- Schedule your final exam with the Graduate School two weeks prior to event
- Successfully complete the final exam and return exam results to the Graduate School by 5 pm the last day of the term
- Submit final copy of the thesis/dissertation and upload PDF to ScholarsArchive by 5 pm on the last day of the term
If you meet all degree requirements after the last day of the current term but by 5 pm the Friday before the start of the following term, you will receive a diploma for the later of the two terms, but you will not be required to register for the later term.
