301: Receiving Equipment
Property Management Policy & Procedure Manual
Section 300: Equipment Management
To properly receive and record equipment to protect the University against loss.
The receiving department is responsible for receiving and inspecting newly acquired equipment, regardless of the method of acquisition. Inspection should occur prior to processing the invoice.
Assets Purchased through Banner FIS
All assets purchased through the Banner FIS system have a record generated automatically and results in an inventory bar code tag being sent to the owning department.
Assets Received Through Other Means
Assets received through other means (loans, government-furnished, leases, etc.) must be added to inventory via a Fixed Asset Data Entry (FADE) form. FADE Form (pdf format) are available at the Inventory Control website. See PRO-Ex3 for an example of a FADE form.
Adding to Inventory
All capital assets must be added to inventory within 60 days of receipt. Any asset stolen or damaged after the 60-day window may not be covered by Risk Management.
See PRO 304: Insurance for information on interim period.
See Campus Freight website for information relating to shipping and receiving packages.