Payroll Policy and Procedure Manual
Section 000: Introductory Material
The Payroll Policy and Procedure Manual (PAY) provides formal guidance for the processing and accounting of employee pay. The PAY policies and procedures apply to all Oregon State University employees and Business Centers. The PAY manual is managed by the Central Payroll Office, which is part of the Office of Business Affairs, a division of Finance and Administration.
The Central Payroll Office has several key responsibilities. One is to provide training and education to Business Center payroll staff to ensure they accurately process pay authorization documents that produce timely payroll payments. Another is to oversee and audit the processing done by the Business Centers to maintain regulatory compliance to all applicable payroll related laws and regulations. Finally, Central Payroll is responsible for the actual production and distribution of employee payments.. Central Payroll abides by state and federal laws, labor agreements, Bureau of Labor standards, and the policies of Oregon University System (OUS) and Oregon State University (OSU) and the Business Centers are expected to do the same. Central Payroll personnel are an important resource to use when in need of information or clarification on procedures. A list of Payroll Office Personnel, areas of responsibility, and phone numbers along with other helpful information can be found on the Payroll Office website.
Structure of Payroll Manual
The PAY manual is divided into 10 sections. To access a specific topic, simply find the correct section in the Table of Contests, and click on the appropriate link.
Sections are arranged as follows:
Section 100 provides general payroll information applicable to all employment types.
Sections 200 ~ 500 provide information relative to specific employment types.
Sections 600 ~ 1000 provide information applicable to various special payroll situations.
Questions regarding the policies cited in this manual or other corrections, changes, or suggestions should be sent to Steve Nash, Payroll Manager via email.
In the event of any inconsistency or conflict, applicable law and the State Board of Higher Education's policies supersede University policies and University policies supersede college, Business Center, department or lower unit bylaws, policies, or guidelines.
The University reserves the right to add, amend, or revoke any of the contained rules, policies, regulations, and instructions or incorporate additional ones, with or without notice, as circumstances or the good of the University community may require.
A printout of this manual and each change to this manual is created from the original text source for the online version and retained permanently as an official record at University Archives. Printouts of all revisions to online Policy & Procedure manuals are similarly available.