504-01: OUS Retainer Supplements for Professional Consultants, Construction and Design-Build
Procurement and Contract Services Policy & Procedures Manual
Section 500: Construction
Only PaCS staff are authorized to solicit and process contracts utilizing the OUS Retainer Agreement Program in accordance with OAR 580-063-0025 and 580-063-0030.
The primary advantages of the Retainer Agreement Program over regular advertised projects are the savings in advertising costs, printing and mailing costs, and time. Institutions do not have to advertise the projects. The bidding period is also shortened, thereby getting the project underway quickly.
To utilize the OUS Retainer Agreement Program for construction contracting services, contact Facilities Services at 541-737-2969 for assistance with scope, specifications, and document development. Facilities Services and PaCS will solicit at least three contractors on the retainer list to participate in the bidding process. A construction contract will be issued by PaCS to the lowest responsive and responsible bidder, with approval from Facilities Services and the department.
To utilize the OUS Retainer Agreement Program for professional consultants, departments must also work through Facilities Services, who will contact PaCS to determine the appropriate process for contacting a consultant on the retainer list and obtaining a written proposal for services. Once the proposal has been approved by the funding department and Facilities Services, the project or construction manager will request PaCS to issue a supplement. PaCS will then issue a supplemental contract for these services. See PCC 502-02.