Oregon State University

103: Acceptable Driving Records

Motor Pool Policy & Procedure Manual
Section 100: Vehicle Safety
Effective: 07/01/2006



To ensure the safe use of Motor Pool vehicles and to limit the risk of liability of Oregon State University.


All persons who will be operating Motor Pool Vehicles.


Only drivers with acceptable driving records may operate Motor Pool vehicles.  If a motor pool vehicle has been involved in an accident, the driver's past driving record will be reviewed for accidents and violations to determine if the driver's driving record is still acceptable.  Drivers who have an unacceptable driving record will be denied the use of Motor Pool vehicles.

Unacceptable Driving Record

A driver's record is considered unacceptable if the driver has forfeited bail or been convicted for any of the following, or reasonably similar, driving violations:

  1. A single conviction, guilty plea or nolo contendere plea for operating a vehicle while under the influence of intoxicants, hit and run driving, vehicular negligent injury, reckless operation of a vehicle, failing to perform the duties of a driver, criminal driving while suspended or revoked, fleeing or attempting to elude a police officer, or similar violation within the past 24 months.
  2. Felony revocation of driving privileges or felony or misdemeanor driver license suspension in the past 24 months;
  3. More than three convictions, guilty pleas and/or nolo contendere pleas for moving traffic violations in the last 12 months;
  4. A careless driving conviction in the last 12 months; or
  5. A Class A moving traffic infraction in the last 12 months.

The time periods begin at the later date of the violation, forfeiture, or conviction.



  1. All drivers shall verify that their driving records are acceptable prior to requesting a Motor Pool vehicle. 
  2. Drivers must report immediately or within the next scheduled work day a revocation of their driver's license or any driving citations received.  Failure to report an accident, or citations obtained while operating a Motor Pool vehicle, or revocation/suspension of a drivers' license may be cause for disciplinary action.


  1. Departments must maintain a list of all approved department drivers. 
  2. The department head/supervisor must determine if an employee's job description includes driving a motor pool vehicle, and if so, assure that the employee possesses a valid driver's license for the type of Motor Pool vehicle to be driven prior to authorizing the driving assignment.

Cross Reference

MPL 203: Suspension of Vehicle Use Privileges

Oregon Administrative Rules (OARs) 125-155-0000 – 125-155-0900 STATE VEHICLE USE AND ACCESS

Oregon Revised Statutes - Chapter 153 — Violations and Traffic Offense

153-012 Violation categories

153.018 Schedule of penalties

Manual ContactMotor Pool web site | (541) 737-7086

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