Fiscal Operations Manual
Section 400: Expenditures
Effective: 01/01/2003
Revised: 12/02/2008

Microfilming Agreement (doctoral students only): All major U.S. colleges and universities have entered into an agreement with Bell and Howell Information and Learning for archiving doctoral dissertations.  Under this agreement, all doctoral dissertations at Oregon State University must be archived. Abstracts may not be more than 350 words or 35 lines of type, according to the specifications of the archiving agreement, which is obtainable at the Graduate School Office.  The student must pay for archiving at the Office of Business Affairs.  The completed archiving agreement and two copies of the receipt confirming payment to the Graduate School must be submitted within 6 weeks after the student’s final oral exam.  For more information, contact the Graduate School.  The students are charged for the service and the Office of Post Award Administration pays the bill from the outside vendor and reconciles against the student charges.  This cost cannot be charged to University funds.  It is the responsibility of the student.  Exception: Students who have fellowship grants in their name may pay this fee from their research supply allowance.