Oregon State University

1109 Special Approvals

Fiscal Operations Manual
Section 1100: Banner Processes
Effective: 01/01/2003
Revised: 08/31/2011

1109-01 Year End Budget Journal Vouchers

All budget change requests between units and/or between funds (those that cannot be completed using departmental 1xxx rule codes must be submitted to the Office of Budget and Fiscal Planning for approval at fiscal year-end.

1109-02 Travel Approvals (paper)

International travel on grant funds must be authorized in advance by the Office of Post Award Administration (OPAA).

Family member(s) travel, as part of the employee recruitment process, must be approved in advance by the appropriate Budget Authority and will be taxable to the candidate. Costs paid for family member(s) should be paid by the candidate and reimbursed either by the payroll process as a taxable benefit, after the individual is on payroll or, if the individual is not hired, reimbursed and then included on a year-end 1099 form to the individual. If the costs cannot be paid by the candidate, the appropriate Business Center will be responsible for tracking the expenses and working with Financial Accounting & Analysis (FA&A) or Central Payroll to ensure that those costs are reflected as a taxable benefit or payment to the candidate.

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