Oregon State University

101: Student (Revenue)

Fiscal Operations Manual
Section 100: Revenue (External) - Depositing & Recording
Effective: 01/01/2003
Revised: 11/26/2014

101-01 Tuition and Fees

Tuition and fees are billed and due on a term-by-term basis. Fall, Winter, and Spring term tuition is due in full upon receipt of the monthly billing statement in October, January, and April.

The OSU Standard 580-040-0010 grants Oregon State University the authority to establish fees and charges for certain services and materials provided or coordinated by the institution. These include fees charged to students that are supplemental to required fees as identified on the Student Fees webpage on the OSU Business Affairs website.

Course fees are charged in association with a particular class along with the Tuition and Fee assessment. These fees are lab fees, field trip fees, or a materials fee. Continuing Education courses are also billed in this manner. Course fees can be found in the Schedule of Classes as published by the  Registrars Office. Using the OSU Fees Online system and the Course Fee Calculation Guidance, course fee proposals are created to submit to the OSU fee committee for approval. If approved, an associated Detail Code must be requested of Business Affairs to recognize the revenue from course fees. Also, the Schedule Desk within the Registrar’s Office must be contacted to attach the fee to the appropriate Course Reference Number (CRN).

For other sundry charges appropriate to bill via the student's OSU A/R account, units must submit complete and accurate information to Business Affairs, including amounts, student ID numbers, names, and Detail Code.

At OSU, other student fees typically include course fees, special fees, fines, penalties, housing application fees, and late registration fees. Additional information may also be found in the OSU General Catalog & Schedule of Classes or the online Course Fee Book.

The amount due on a student's account becomes past due on the first of the month. The billed balance on the first of the month will be assessed interest at the rate of 1% per month, or 12% annually.

Oregon State University accepts credit card payments for tuition and fees via eCheck. There is a $5.00 charge for payments up to $150.00 and a $40.00 charge for payments over $150.00 for bank processing. Credit card payments will not be accepted at the Cashier’s Office windows or over the telephone. For an explanation of the various methods for the payment of tuition and fees see Student Billing under Business Affairs or under the section Tuition, Fees, and Payment in the OSU Schedule of Classes.

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101-02 Parking Fines, Book Fines, Housing Fees

Parking on campus requires a permit or visitor pass for designated parking spaces. Specific information about the procedures related to parking fees and services can be found at Parking Services.

There is no reduction on fines for parking in a handicapped space, nor for having a vehicle booted. Reference: OSU Standard 580-040-0025.

Book fines and lost book charges are discussed in the OSU Schedule of Classes. Students are billed through the SIS (Student Information System) accounts receivable. It is an automated process between the Library and Enterprise Computing Services (ECS). Book fines are the responsibility of the student/person checking out the book. Book fines CANNOT be paid with any University funds.

Housing and Dining Services receives income from students through housing contracts for residence hall room and meals, university-owned cooperative houses, and student family housing apartment rentals. All deposits are recorded through the Cashier's office and billings or refunds are handled through the accounts receivable process in Business Affairs. All revenue is deposited into the housing auxiliary operating funds.

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101-03 Outside Scholarships

Scholarships, Sundry

These scholarships are received and disbursed to student accounts according to University policy or specific instructions from the donor. Scholarships for full-time enrolled students are disbursed based on donor authorization or, if not specified, on a pro-rata basis for the academic year. The Office of Business Affairs provides the name, OSU ID number, and dollar amount to the Office of Financial Aid and Scholarships for coordination with Title IV financial aid.

Information on available private scholarships can be obtained from resources such as libraries, the OSU Office of Financial Aid and Scholarships, and high school counseling offices. Scholarship information is also available on the internet. The OSU Office of Financial Aid and Scholarships maintains a partial file of private scholarship resources.

National Merit Scholarships

OSU participates with the National Merit Scholarship Corporation to award merit-based scholarships to high school seniors. Students selected as finalists in the College-sponsored program, who list Oregon State as their "first choice" school on the NMSC application, are eligible to receive $2,000 per year, renewable for up to four years with specific renewal requirements to be met by the recipient. Qualified finalists must apply for admission by February 1.

Oregon Student Assistance Commission (OSAC)

The Oregon Student Assistance Commission administers privately funded scholarships for Oregon residents. The application deadline is March 1 for the following academic year. Most OSAC scholarships require completion of the Free Application for Federal Student Aid (FAFSA). Applications are available by contacting OSAC at 800-452-8807 or online at the Oregon Student Assistance Commission website.

Donations to OSU Foundation for Scholarships

All donations for student scholarships or fellowships should be made to, and received by, the OSU Foundation.

When awarding funds to a student, use the revised Scholarship and Awards Authorization for Payment form (SAAP) and send it to the OSU Foundation. This form should be used for all Scholarship, Fellowship and Student Award payments. If the funds used for the award are university funds (M4xxxx), complete the SAAP form and send it directly to the OSU Office of Financial Aid and Scholarships.

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101-04 Loan Repayments

OSU offers institutional student loans. A number of the student loan funds result from donations and some have specific requirements for eligibility. Interest is charged to the recipient on the unpaid balance of the loan, and is returned to the loan fund. The interest rate is disclosed in the promissory note that is signed by the student at the time of the granting of the loan. Financial Aid awards the loans and the funds are dispersed through Business Affairs.

References:OSU Standard 580-040-0010

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