Fiscal Operations Manual
Section 411: Travel
Miscellaneous expenses must be itemized on the OSU Travel Reimbursement Request (TRES) form as “Other Expenses”. Commercial ground transportation requires receipts if over $75.00 per item; all other miscellaneous travel expenses require receipts if over $25.00. Miscellaneous reimbursable travel expenses may include:
Gratuities -Tips paid by OSU employees for services received while on travel assignments are personal expenses and cannot be reimbursed. An exception is made for reimbursement of group travel actual meal expenses. In such cases, a gratuity of up to 15% of the meal expense may be reimbursed when supported by a receipt.
The M&IE per diem includes costs which are incidental to travel – laundry, cleaning/pressing of clothing, and fees or gratuities for services such as waiters, bell hops, and baggage handlers. These types of expenses cannot be listed or reimbursed separately.
Travelers in a unit may be subject to the unit’s travel policy that is more restrictive than the standards expressed in this policy. A travel policy more restrictive than the OSU policy requires review by the appropriate Business Center and prior approval by the Vice President for Finance and Administration via the Director of Business Affairs. It also must apply to all travelers within the unit.