Manual Revision Record (MRR)

Property Management Policy & Procedure Manual
Section: Manual Revision Record
Effective: 05/27/2003

2003-04 Revisions

Property Management Policy & Procedure Manual
Section: Manual Revision Record
Effective: 05/27/2003

2004

Date Policy Summary of Change
4/21/2004 PRO 201
Equipment Acquisition - General

Clarification of allowable and non-allowable costs.

PRO 401
Depreciation of Capital Equipment
Added in-use date requirement related to depreciating capital equipment, and added new capital assets to Banner.
PRO 501
Vehicles
Updated information regarding the obtaining of titles for vehicles. 

 

2003

Date Policy Summary of Change
5/27/2003

Entire manual

Changed format and updated contents.

2006 Revisions

Property Management Policy & Procedure Manual
Section: Manual Revision Record
Effective: 05/27/2003

2006

Date Policy Summary of Change
5/22/2006 PRO 002
Definitions
Updated several definitions.
PRO-Ex10
Account Codes
Added information on account codes 23514: IT Hardware Maintenance Contracts (tax reportable) and 20204: Other IT-related Peripherals.
PRO 207
Gift
Added information on Booking Gifts as Revenue and web link to new OUS policy on this topic.
PRO 210
Fabrication
Added NOTE in Procedure section.
PRO 211
Surplus
Updated Option 2 in Procedure section.
PRO 301
Receiving Equipment
Updated Procedure section.
PRO 303
Use & Maintenance
Added information on maintenance and non-use of equipment.
PRO 305
Storage
Added PRO 305 to manual.
PRO 808
Donations
Updated policy section to reflect 501-C requirement
PRO 902-02
PI Responsibilities - Ordering, Receiving & Tagging
Updated the policy section regarding the documentation of the receiving process.
PRO 902-03
Use, Maintenance & Storage
Added "Use" and "Storage" to title and information on these subjects.
PRO 903
Reporting and Inventories
Deleted outdated information (4th bullet point).
PRO 904-01
Contract Close-out – Accountable Equipment
Updated Procedures section and added 2nd paragraph to Example: A Release.

 

2007 Revisions

Property Management Policy & Procedure Manual
Section: Manual Revision Record
Effective: 05/27/2003

2007

Date Policy Summary of Change
9/10/2007 PRO 001
Introduction
Changed verbiage from Property Management to Inventory Control. Also, updated link to Inventory Control web site.
PRO-Ex3
Fixed Asset Data Entry (FADE) Form
Updated links to bullet 2, 8, 9, 14, 22, and 23.
PRO-Ex4
Fixed Asset Transfer Form
Updated link in number 5 for Location Code.
PRO-Ex9
Fixed Assets Data Structure
Updated links to Banner Code: Organization Code and Code Prefixes under Fixed Assets Procurements Information (Page 3 of 6).
PRO 210
Fabrication
Updated link under Procedure #1 for Fabricated Equipment Pre-Approval Form.
PRO 301
Receiving Equipment
Updated link to FADE forms.
PRO 501
Vehicles
Updated title and link to Procurement and Contract Services web site.

Updated link to DMV web site.

PRO 701-03
Loaned Equipment - To OSU
Changed verbiage from Property Management web site to Inventory Control web site.
PRO 702
Leased Equipment
Changed verbiage from Property Management web site to Inventory Control web site.
PRO 802
Stolen Equipment
Changed verbiage and added link to Property Disposition Request form.
PRO 805-01
Transfer/Sale of Equipment Between OSU Departments

Updated links to Fixed Asset Transfer form.

Entire manual Updated link to Inventory Control web site and Property Disposition Request form.
5/24/2007 PRO 801 Updated phone number for OSU Risk Management Office to (541) 737-7252.
5/24/2007 PRO 701-01 Added the borrower may be held financially responsible for any perils not covered by the State Insurance Fund, or for any loss or damage due to the negligence of the borrower.
5/24/2007 PRO 304 Updated time frame of when losses should be reported and added phone number.  Changed term “superiors” to “supervisors” and “Legal Authorities” to “Law Enforcement.”
5/22/2007 PRO-Ex6A Updated sample in Intra-Department Loan Agreement.
1/30/2007 PRO 207
Gift
Changed term "value of the gift" to "fair market value (FMV) of the gift" and updated the length of time to retain gift equipment from 2 to 3 years per IRS updated policy.
1/08/2007 PRO 201
Equipment Acquisition

Updated and expanded policy.

PRO 210
Fabrication

Updated and expanded policy.

2008-2010 Revisions

Property Management Policy & Procedure Manual
Section: Manual Revision Record
Effective: 05/27/2003

2010

Date Policy Summary of Change
11/15/2010 PRO 202: Purchases

Added a section for use of the P-card to purchase parts for constructed equipment 40199 account code. 

02/24/2010 PRO001
PRO002
PRO202
PRO501
PRO701-01
PRO701-02
PRO701-03
PRO702
PRO1002

Updated the link to the Inventory Control Website (http://oregonstate.edu/fa/businessaffairs/inventorycontrol)

2009

Date Policy Summary of Change
04/21/2009 PRO-Ex1
Creating an Asset Record from a Banner Invoice

Added acquisition code, use code, and noting additional information. Updated responsible person verbiage.

2008

Date Policy Summary of Change
10/15/2008 PRO 002
List of Exhibits

Updated link to STOP-THEFT - Campus Security Program.

8/11/2008 PRO 903
Reporting & Inventories

Updated date from October 31 to October 15 in Background Information.

PRO 001
Introduction

Updated PRO manual coordinator phone number and email address.

PRO 904-01
Contract Close-Out - Accountable Equipment
Added new paragraph to Policy explaining when final reports are due.
2/26/2008 PRO 805-01
Transfer/Sale of Equipment Between OSU Departments

Fixed title for Sale of a Capital Asset by Proprietary Fund.

Adjusted account code from 40101 to 401XX under Sale of Capital Asset by Proprietary Fund.

2011 Revisions

Date Policy Summary of Changes
November 22

401: Depreciation of Capital Equipment

Updated content
August 31 210: Fabrication Updated content
August 17 804: Surplus Property Updated link for online SPR forms
January 25 209: Trade updated content
  Ex 6A: Intra-department equipment loan agreement Added a link to download the form from the Business Affairs web site.

2012 Revisions

Date Policy Summary of Changes
January 18 601: Bar-Code Inventory Updated content throughout entire section
January 18 602: Manual Inventory Updated content throughout entire section
January 18 903: Reporting & Inventories Updated content throughout entire section
February 25 805-02: Transfer of Equipment from OSU Updated content throughout entire section
February 28 002: Definitions Updated definition for Depreciation Expenses
April 16 401 PRO 401 was incorporated into FIS 701 and FIS 607.
June 7 211: Surplus Updated link for OSU Surplus Property website
October 16 Ex1: Creating as Asset Record from a Banner Invoice Added links underto text under "Issuing a Banner FIS invoice with a Capital account code"

2013-2014 Revisions

2014

Date Section Summary of Revisions
March 3
808: Donations removed content from Additional Information section of page
June 16 001: Introduction updated entire section
July 15 804: Surplus Property updated entire section
July 15 808: Donations updated entire section

2013

Date Section Summary of Revisions
March 15 802: Stolen Equipment updated entire section
June 5 501: Vehicles updated entire section