CIMRS Operation Manual (PDF).
All proposed CIMRS research is reviewed and approved by the CIMRS Director. OSU’s online proposal submission software (https://oregonstate.cayuse424.com/sp/index.cfm) requires login with an OSU ID and password. Training is available through Office of Sponsored Programs (OSP) and CIMRS Administrative Staff. Many guides for proposal preparation are available on the .
The CIMRS Director as well as the Office of Sponsored Programs requires a lead time of 3 days for review of proposals.
A completed CIMRS is required for all travel. The SUBMIT button at the top of the form will automatically email the request to the CIMRS Office for approval. Once approved you will be informed via email.
For all direct billed arrangements, email Melody Pfister with your planned itinerary, purpose of travel, and request for car rental or other needs.
FIS 411-01: Air Transportation http://oregonstate.edu/fa/manuals/fis/411-01
FIS 411-07 Travel Reimbursements http://oregonstate.edu/fa/manuals/fis/411-07
Web purchase of tickets by the traveler is allowed only with a written quote from either contracted agency showing a higher cost on flights using their services.
Enterprise Car Rental is used for transportation to/from airports and for all local or roundtrip travel. Only compact cars are on the contract.
Pre-approval is required for out-of-state one-way rentals. Contact Melody Pfister.
NOTE: CIMRS will not reimburse mileage for use of privately owned vehicles.
Travel paid from federal grants must comply with the Fly America Act which requires an American Flag Carrier.
Per diem rates change frequently.
You may apply for an OSU "Corporate Card" to keep your travel expenses separate from your personal credit cards. Ask Melody Pfister for assistance.
Most items can be purchased with the CIMRS credit card, under a $4999 /item limit. OSU Bookstore offers software at reduced educational prices (no upgrades, however). Limited petty cash is available from the HMSC Business Office.
Purchase orders for items over $4999 are prepared by Debi Furay.
Sea pay is compensated at $70/day and does not include days in port.
A hardcopy mid-month timesheet must be completed to process payment for Payroll.
CIMRS Sea Pay Agreement
Effective October 1, 2006, the Cooperative Institute for Marine Resources Studies will adopt the following policy on eligibility for sea pay. The policy applies to CIMRS employees going to sea on any vessel.
The following employees are eligible for sea pay: Research Associates, Sr. Faculty Research Assistants, Faculty Research Assistants, and temporary Research Assistants.
Graduate Research Assistants and student workers are not eligible for sea pay.
Sea pay is paid on a per day basis for those days that involve more than 12 continuous hours at sea. The day begins at midnight.
For the purposes of sea pay, sea is defined as the oceans of the world plus navigable waters connected to the ocean; it may include rivers or estuaries.
Sea pay is $70 per day.