OREGON STATE UNIVERSITY

Tools for Planners

The importance of events at OSU:

Events on the OSU campus, whether coordinated by a department, unit, student group or the office of University Events, reflect on the entire university. Whether your event is for an interview candidate, to thank a generous donor or to show appreciation to members of your faculty and staff, as an event coordinator you have the opportunity to make a great impression!

Planning:

Our mission is to help you produce a professional and successful event. The Event Planning Guide can help walk you through all aspects of your planning.  University Events offers support and guidance to the OSU community ranging from full-service event planning to answering protocol questions and offering systems for event success. We believe in providing resources, where and when possible, to fully execute every event element.

Resources:

University Events is your resource for many aspects of event planning. With many years of combined event planning experience, our team can guide you to information that will help to ensure that all the little details are considered. We can also suggest on-campus resources that will save you time and money.  Our services section offers options to take the worry and stress away, and allow you to focus on the content to make your event a success.

 

Helpful tips and tools:

"Add to your Calendar" Hyperlink within an Invitation
Through the use of Microsoft Publisher, Outlook and Drupal it is possible to create a hyperlink on your electronic invitation that allows invitees to automatically add the event to their personal calendar directly from the invitation.

Mail Merge in Microsoft Word
This function is a quick and easy way to create nametags for any event.

Brand Identity Guidelines
This guidelines were created by OSU University Marketing to be used for all of your communication needs.  Information is provided about a variety of topics including appropriate use of the OSU tag, templates for publications ranging from brochures to posters, as well as proper writing elements.

OSU Style Guide
Stemming from the Brand Identity Guidelines, the OSU Style Guide includes the OSU way for answering such questions as what to capitalize and when to hyphenate.

Elements of an Invitation
There are a lot of ways to state an invitation. This will give you the basics to ensure that all the main elements are included.

Sample Invitation
Using Microsoft Publisher you can create an invitation that can be sent electronically or through PDF format.  Contact University Events if you would like a template to use.

Model Release Form
The model release is required for all subjects, whenever you plan to use their images for promotional purposes (if you're using a photo of someone on a website or on printed material, get this form signed and keep it on file).

Volunteer Waiver Form - State of Oregon

Alma Mater - Video
Karaoke video with photos depicting OSU to OSU's Alma Mater, "Carry Me Back," written by W. Homer Maris

Sustainably Focused Events
Video tutorial and resources to making environmentally conscious choices throughout your event planning process

Memorial Union Basic Policies for Ad Space
Basic policies and tips for reserving ad spaces at the Memorial Union.

Tips for Presentations and Speakers
Best practices and tips for making your presentation the best it can be.  Learn the do's and dont's of using PowerPoint during a webcast, and the top 10 ways to be a better speaker.

Other resources on campus:

CH2M HILL Alumni Center Facilities

LaSells Stewart Center Meeting Facilities

OSU Athletics - Getting Benny to your event

Memorial Union Event & Meeting Facilities

OSU Catering

Printing & Mailing Services