OREGON STATE UNIVERSITY

Frequently Asked Questions (FAQ): Room Selection

I heard you’re full. Is it too late to apply?

While we are experiencing a large volume of applications for fall 2013, we anticipate being able to house every new OSU first-year student that applies for housing. We encourage all first-year students to apply for housing as soon as possible. The Assignments office will be working on assigning students throughout the summer months as space becomes available. 

 

When can I select my space?

Be sure to check out the UHDS Important Application Dates for detailed information as to when you are able to select your own space. Your completed housing application will also display your priority date for room selection. Current OSU students have April 8-30, 2013 to contract for 2013-14. New OSU students have May 20-June 17, 2013 to select spaces for 2013-14. After June 17, 2013, we will assign all new students who do not go through room selection.

 

How do I go about finding a roommate?

New incoming students are encouraged to utilize the Roommate Matching Network™ available via their housing application. More information on the Roommate Matching Network™ is available here. Returning students will be responsible for finding their own roommates and are not ableto access the Roommate Matching Network™.

 

Do I need a roommate to select a room?

While we encourage all students to find a roommate (either someone they know if they are a current student, or someone they find via our Roommate Matching Network™ if they are a first year student), you do not need a roommate to select a room. The first person to select a room will be given the option to invite other students to all remaining spaces in the room via OSU ID or ONID username. Anyone invited to the room must meet all eligibility requirements for the room and will have 12 hours to ensure they have completed an application for housing, are eligible for the space, and sign the contract. After 12 hours, the available space or spaces within the room will open back up to general selection. Remember, current students are not able to access the Roommate Matching Network™ to find a roommate.

 

Can I select suitemates?

Yes! Selecting suitemates works the same way as inviting roommates. The first person to select a suite will have the option to invite other people into available spaces within the suite. Anyone invited will have 12 hours to ensure they have completed an application for housing, are eligible for the space, and sign the contract. After 12 hours, the available space or spaces within the suite will open back up to general selection.

 

I want to live in a Cooperative House. How do I select my room?

The process for selecting a space in a Cooperative House is identical to the process of selecting a room in the residence halls. Current OSU students will be able to select a room April 8-30, 2013, depending on their eligibility, and new students will be able to select space May 20 – June 17, 2013 depending upon their eligibility. Check your eligibility via the UHDS Important Application Dates.

 

What if I am the first person selecting a room, but I don’t have a roommate yet?

That’s completely fine! If you select a room and do not have a roommate identified, someone will select the available space in the room. You will be notified that someone has selected that space, and will be able to get in contact with your future roommate from there. You cannot hold space in a room if you do not have a roommate to invite.

 

What programs are new or changing for 2013-2014?

A wing on the 4th floor of Halsell Hall will be available to upper class students who members of the University Honors College. This wing is for residents who are interested in continuing to live in a UHC environment. Also, all of our residence halls will be open for term breaks without additional costs.

 

How do I select a gender-inclusive suite in Halsell?

For current students, if you are selecting a room in Halsell, you will be asked if you want to be part of a gender-inclusive suite. If you are the first person to select a room within an open suite in Halsell, you will set the gender priority for that entire suite, so it is important to confirm priorities with all intended suitemates. New students indicate on their application whether they want to be part of a gender-inclusive suite, and will be able to select available spaces based on this preference. Please note that all of Halsell Hall is considered a Gender Inclusive Community, so all students contracting to live there will have to commit to being part of a gender-inclusive community, even if their suite is not gender-inclusive. If you are a new student who would like to be part of gender-inclusive housing, and do not meet the eligibility requirements for Halsell Hall (to be eligible you must meet at least one of the following criteria: be at least 20 years old, be a returning OSU student, or be admitted to OSU as a Transfer student), please contact the Assignments and Room Management Office for options: (541) 737-4771 or by email at Housing@oregonstate.edu.

 

What is an academic group? How can I be eligible for one?

Some of our facilities have academic partnerships for students in a variety of academic focus areas. An academic group is a group of first year students who wish to live in a community with fellow students who share a common major or focus of study in a building with an academic partnership. There is a University Honors College academic group for West Hall, an Austin Entrepreneurship Program academic group for Weatherford Hall, and an Engineering academic group for Wilson Hall. If you are admitted to the University Honors College, you will automatically be a member of the academic group for West Hall. If you are a pre-Business major or have selected Weatherford as your first choice hall, you will automatically be a member of the academic group for Weatherford Hall. If you are a pre-Engineering major, you will automatically be a member of the academic group for Wilson hall. Students in academic groups will be eligible to pick rooms in the associated building for the group May 20-27, 2013.

 

What if my roommate isn’t in the same eligibility time period as me for room selection? How do I go about inviting them into the room?

If the student you want to live with does not have the same time period for room selection, you still have the opportunity to live together in a room (if they meet the eligibility requirements of the space). When the first person picks a room, they will have the opportunity to invite others to contract for the other spaces in the room/suite. An email is sent to each invitee with directions and a deadline time for the held space. Invitees have 12 hours to pick a held space once they are eligible to pick spaces, after which the space becomes open. For example, if you are a new OSU student who can select a room May 28- June 2, 2013, and your roommate is not eligible to select a space until June 5, you will be able to invite them to the room during your priority timeline, and they will be able to confirm it on June 5th. We recommend the person with the earliest priority date pick the room, and invite others from there.

 

I had a roommate but they vacated the space in the room. Can I find someone else to fill the open space in the room?

When a roommate leaves a room, the open space is automatically put on hold for 12 hours and all the other students contracted for the room get an email allowing them to invite another roommate to the room before the space becomes open for general selection after the 12 hour hold expires.

 

I am a new incoming student and I want to live with a returning student. How do I go about asking them to be my roommate?

The current/returning student has the earliest room selection priority, so they will have to be the one to select a space and invite you to it. The space will be held for you until you are eligible to select a space, so long as you meet the eligibility requirements for the space. You will not be able to invite a current/returning student to your room during new student room selection as it will be past their selection time period.

 

Can I select a double-as-single?

Unfortunately, we are not able to offer double-as-single rooms. If you select a double room, and do not have a roommate identified, you should expect to be assigned a roommate. The same applies to triple and quadruple rooms. We expect to be full in the fall, so you should expect to have the equivalent number of roommates as there are available beds in the room.

 

What if I want to change rooms? Can I do that?

Yes. Once you have selected a room and signed your contract, you will be able to change rooms as often as you’d like during open room selection for your application type. Please note that your contract is for any space on campus, not a specific room, so you will not need to sign a new contract if you select a new room.

 

I don’t see any spaces available in the building I want, what should I do?

The best advice we can provide is not to panic. Space availability changes often, so we encourage you to select a room in another building, sign your contract, and come back and check on availability in your desired building often. If nothing becomes available during the online room selection process, we will maintain a waitlist of change requests over the summer after July 1, 2013. That still gives us almost three months to see if we can get you into your preferred building!

 

My friend is thinking about coming to OSU next year. Can we live together?

Sure! Your friend will need to gain admission to OSU as soon as possible, so they can apply for housing. If they will not be admitted until after the housing selection process is complete, work with the Assignments and Room Management staff at Housing@oregonstate.edu to see what options are available.

 

I am a new incoming student this fall and I am not interested in selecting my own space for next year. What are my options?

If you need assistance selecting a room, we are here to help. You may opt-out of room selection by selecting “Assign me to a room” in room selection before June 2, 2013. We will work to auto assign you based on your application date and preferences before June 5, 2013. You will be notified via your ONID email account once you have been assigned to a space within the room selection application and you will have 12 hours to sign the contract before you forfeit your space.

 

I have selected my space on campus for next year, how do I go about signing my contract to confirm my space?

Once you have selected your space for this upcoming year, you will have 12 hours to sign the 2013-2014 UHDS Room and Dining Contract (last step on the housing application). If you fail to sign the contract within the 12 hour time limit, you will be removed from the space and will need to select another space.

 

I’m only 17, can I sign my contract electronically?

Absolutely! If you are 17 years or older, you will sign the 2013-2014 housing contract electronically. However, if you under the age of 17 you will be mailed a paper copy of the 2013-2014 housing and dining contract to sign. A parent or guardian will have to cosign the contract with you.

 

What happens if I miss room selection? Can I still live on campus?

For current OSU students, you will need to select a room April 8-30, 2013 in order to secure placement on campus for 2013-14. For new students, if you miss the selection time period, you will be assigned a room based on availability after room selection ends on June 17th.

 

What if I am not admitted to the University until summer? Can I still live on campus?

Yes, but you will want to complete a housing application as soon as you gain admissions to the University. Housing assignments for fall term will be done on a rolling basis during summer. You will be notified via your MyUHDS and ONID email account with detailed instructions on how to proceed when you have received a placement. It is important to remember that while top housing preferences are taken into consideration, they are not guaranteed.

 

I have been selected to be an RA for this upcoming year. Do I need to select a space?

No, if you will be an RA, we will assign you to your RA room during the housing selection process. However, we will need you to complete a fall housing application, and sign your electronic contract once you’ve received notification of assignment from Housing@oregonstate.edu.

Given the First Year Experience program requiring first-year students to live on campus, does UHDS anticipate any issue accommodating all students wanting to live on campus?               

No. UHDS feels very confident that we have enough space to accommodate our returning and new student populations.

 

If you have any further questions or concerns about the Room Selection process, please contact the Assignments and Room Management office at (541) 737-4771 or by email at Housing@oregonstate.edu.