Room & Dining Contract
Room and Dining Contract
View the 2012-2013 UHDS Room and Dining Contract.
Top 10 things to know about your contract
This document provides a general overview of common provisions in the UHDS Room and Dining Contract. Please refer to the actual Contract for specific details and provisions.
What is the housing contract?
The contract is a document that tells you what the rules and expectations are for a resident living with us. When you sign the contract you agree to the rules and guidelines. It is legally binding for the duration of the contract.
How long is the contract?
The contract is for the entire academic year, September – June. There is not a single term contract option.
What if I am leaving OSU in the middle of the year?
Students who withdraw from the university, transfer to another institution, graduate, or are no longer registered for classes are released from their Contract and are not subject to a cancellation fee.
If I want to move to a different room do I need to sign another contract?
No, the contract is not for a specific hall and room, but rather for a space somewhere within University Housing. By signing the contract you secure a space to live.
Dining Plan Policy:
If you are living in the residence halls you are required to have a meal plan. Your balance will carry over from term to term, but must be used by the end of Spring Term. If you move out during the middle of the year, your plan will be prorated based on the number of days remaining in the term. If you under spend the remainder on your card is not refunded. If you spend over the designated amount, you will be charged for all that you spent. Your plan will no longer be active if you cancel your contract.
How do I cancel my contract after I have moved in?
This contract can only be cancelled in writing by the contract holder. This process starts with your Resident Director, and is not completed until you turn in your keys, and sign off on your room condition report. See your service center for check out options.
What is the cancellation fee?
UHDS offers a full-year contract, beginning in September and ending in June .For students who arrive during the academic year will be offered a contract for the remainder of the year. Your cancellation fee will depend on which day you cancel your contract. The fee is set at $2,052.00 for residence halls and $1,368.00 for cooperative houses for the 2012-2013 academic year. Once the academic year begins, the cancellation rate will go down $9.00 per day for residence halls and $6.00 per day for cooperatives.
For 2013-2014.cancellation of your room reservation after the cancellation date will require full payment of room and board, excluding unused Dining Dollars.
Example of Cancellation Fee for 2013-2014:
|Contract is cancelled before student moves in for: Halsell Large Single|
|Fall Term Meal Plan:||Not included in cancellation charge as spendable dollars were all unused|
|Fall Term Room Rate Only:||$3,506.49|
|Total Cancellation Cost:||$3,506.49|
|Contract is cancelled after student moves in for: Halsell Large Single|
|Fall Term Meal Plan:||Not included in cancellation charge and student is prorated back unused dining dollars for remainder of fall term|
|Winter/Spring Meal Plan:||Not included in cancellation charge|
|Fall/Winter/Spring Term Room Rate Only:||$10,086.57|
|Total Cancellation Cost:||$10,086.57|
After canceling what will I be charged for?
You will be charged for the days you were in the residence halls or cooperative (which was initially charged at the beginning of the term), the money you used on your meal plan, and then also the cancellation fee for the amount of time remaining on your contract.
What else can I be charged for?
You can be charged for an improper check out if you do not complete the checkout process. You will be charged if you do not turn in your keys when you move out, and you will be charged for any damage to the room beyond fair wear and tear. This is why it is important to update your room condition report the day that you move in to include any damages not already listed.
I have been charged for something I don’t agree with, what can I do?
If you are charged for a cancellation fee, improper check out or anything you don’t agree with, you can submit an appeal to the UHDS appeals committee. Appeals should be submitted via myuhds.oregonstate.edu.