Conference Housing

Rates and Reservations

Learn more about rates and how to make a reservation.

Planning Resources

Find resources to help you plan before you make your reservation.

Housing Options and Amenities

Learn more abou the various room types and amenities available.

Dining & Catering

Learn more about options for food.

Scholar Housing Program

Find out more about the Scholar Housing program, which is available to visiting scholars, researchers, and interns year-round.

Meeting Space

Learn more about available meeting spaces for your group.

The Residential Conferences staff at Oregon State University invites your group to stay with us.

Are you looking for a unique conference and event environment for your participants? We offer dining service that gives you a range of menu selections and catering services from which to choose, as well as affordable conference lodging with on-campus convenience.

We provide on-campus housing accommodations and food service to a variety of camps and conference groups primarily during the summer months (late June through Labor Day). We work closely with you, your university department sponsor (if applicable), and the OSU Conference Services Office to create a comfortable and convenient conference experience.

In addition to conference groups, we also off the Scholar Housing Program throughout the academic year to visiting scholars, researchers, and interns. Housing may also be available for new OSU employees through this program.

More information, including rates , for conference groups and the Scholar Housing Program can be found at the links above.

Please feel free to contact us with any questions at (541)737-9195 or We look forward to working with you!

Reservation for Conference Housing

Information to Include in Your Registration Materials

To help you with the planning (and OSU staff with guest preparations), we recommend that you include the following information in your conference registration materials:

Please inform us of any accommodations pertaining to your medical or mobility situation that you need for your conference stay. For full consideration, please call your conference sponsor at least one month prior to your conference with your requests.

Meeting Room Reservations

UHDS has several meeting spaces in many of our facilities to meet your department or group’s needs. 

Make a Reservation

To make a reservation at any of the below locations please send an e-mail or call the contact individual for that space. All of the spaces below have wireless internet access available. Please submit the information below when making a reservation:

  1. Name of the space being requested
  2. Date of the event or meeting
  3. Event Start Time (when people will be arriving)
  4. Event End Time (when people will leave)
  5. Number of people at this event.
  6. Event Name
  7. Event Type (Ex: Meeting, Social Event, Conference)
  8. Student Organization/Department Name
    Please note: Advisors cannot request space for Student Organizations.
  9. Contact for the event: Name, address, phone and email
  10. Payment Type: OSU Index, Purchase Request, Cash/Check
  11. Setup Type (Ex: Classroom, Theater, U-Shape)
  12. Will Catering be ordered?
  13. Will food be purchased at the dining restaurants?
  14. Will Audio-Visual equipment be used?

Marketplace West Dining Center

Contact: Arwen Douglas – or 541-737-2100

Space Max Capacity White Board A/V Screen OSU Non-OSU 
Large East Conference Room 48 Yes No No $75 $100
Small East Conference Room 16 No No No $50 $75
Combined Small/Large East Conference Rooms 60 Yes No No $100  $150
Northwest Conference Room 50 No No No $100 $150

McNary Dining Center

Contact: David Wilber – or 541-737-1004

Space Max Capacity White Board A/V Screen OSU Non-OSU
Timberline Room 24 Yes No No $50 $75
Meadowlark Room 16 Yes No No $50 $75

Weatherford Residential College    

Contact: Dave Warneking – or 541-737-5622

Space Max Capacity White Board A/V Screen OSU Non-OSU
Trysting Tree Conference Room 22 No No Yes $100 $100
5th Floor Tower Conference Room 16 Yes No Yes $50 $50
EG12 Classroom 14 Yes Yes Yes $50 $50