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OSU Web E-Mail Form

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For more specific searches, you can additionally use the person's first name. For example, to search for "Kevin Smith", you can try "Smith, Kevin" or simply "Smith, K".

(to Top) E-Mail Address Obfuscation Tools

OSU offers an email address obfuscation tool called WebMailer that can be used to protect students and staff from email harvesting spammers. While the web-based email form is useful for searching and emailing someone at OSU, WebMailer helps prevent email harvesting robots from gathering email addresses that are visible on web pages. WebMailer is available for use by students or staff who would like a fixed link for an OSU e-mail address. Once an email address is registed with WebMailer, the system generates a fixed URL that can be displayed on web pages that will allow visitors to send email to the registered address. WebMailer also has an option to display an email address as an image.

(to Top) How to Better Use this Web E-Mail Form

This web e-mail form is designed to help reduce unsolicited advertisements (Internet Spam) by removing e-mail address from web pages. There are several web crawler and spammer services that search the Web for e-mail addresses for the purpose of sending Spam to those addresses.

This form further limits Spam by limiting one primary recipient (directory address) per message, though the form does allow other e-mail addresses to be entered should others need to receive a copy of the sent message. Please keep this limitation in mind when you are using the form for your e-mail links. The sender's e-mail address, which is required by the form, will also receive a copy of the sent message, and must be a valid address for any message to be sent.

You can provide a link directly to the e-mail form for a specific person, without having to search for the person's name, by using the following web address syntax: (skip code)
http://oregonstate.edu/tools/mailform?osu=OSUUID

You would replace OSUUID in the example with the respective OSU Unique Identification number, provided in the search results above.

Additional information may be defined to simplify the process of sending the e-mail and this information is provided below.

RECIPIENT: Name of the reciver of the message.
Add to the address: (skip code)
&recipient=NAME

Replacing NAME with the name of the person to receive this e-mail.

Please note: You must replace all spaces in this string of text with a plus sign.

Example: To say in the link: Albert E. Einstein.

You would provide: (skip code)
&recipient=Albert+E.+Einstein.

CC: Carbon Copy.

The sender is automatically carbon copied, i.e. sent a copy of the message delivered. However, you have the option here to include additional e-mail addresses (not OSU User ID numbers) that should also receive this e-mail. Multiple e-mail address should be separated with a comma and contain no spaces.

Add to the address: &cc=EMAIL
Replacing EMAIL with the intended e-mail addresses.

SUB: Subject.

Supplies a default subject line if the link you provided is regarding a particular topic.

Add to the address: &sub=SUBJECT
Replacing SUBJECT with a default subject for this message.

Please note: You must replace all spaces in this string of text with a plus sign.
Example: To say in the subject: Application for Admission.
You would provide: &sub=Application+for+Admission.

NEXTURL: Next Web Address.

The address you provide with this variable will be provided as a link at the bottom of the final screen, after the message has been sent. This would allow your visitor to return to your web site at a page you specify.

Add to the address: &nexturl=URL
Replacing URL with the intended web address to return the visitor to in your web site.

NEXTURL_TXT: Text for Next Web Address.

This is the text that will be linked, using the web address provided in NEXTURL.

Add to the address: &nexturl_txt=TEXT
Replacing TEXT with the text to display in the link that points back to your site.

Please note: You must replace all spaces in this string of text with a plus sign.
Example: To say in the link: Return to the web site.
You would provide: &nexturl_txt=Return+to+the+web+site.

(to Top) Special Note when Working with HTML

When using entering web addresses into HTML code you need to take extra caution. The code should be HTML escaped (encoded) to ensure you get the correct results for your links. An example of the problem is explained below.

Q: Why use & instead of just the ampersand & ??
A: To ensure that your HTML is interpreted correctly!

When used in a web page, the ampersand is used for indicating the start of an encoded character, such as Ñ (coded as Ñ). For more on HTML encoded characters please refer to the HTML Coded ASCII Chart.

EXAMPLE: Suppose that in your link appeared the abbreviation for lieutenant followed by a semicolon.
You may wish to say: (skip code)
Subject: sgt< attention

The link on your page reads: (skip code)
&sub=sgt<+attention

The result in the form might be: (skip code)
sgt< attention

(Not exactly what you intended. To prevent discrepancies use &amp; anywhere that you need to use the ampersand character in your HTML, excluding where you use other HTML encoded characters.)

The code should correctly read: (skip code)
&amp;sub=sgt&amp;lt;+attention

Please also be careful of quotation marks and other special characters that are used in HTML to indicate markup code. Using these characters in your links can break your links or even your entire document. If you are unsure if your page is properly coded you might try testing it for errors with the W3C Code Validator.


[Updated: Friday, September 25, 2009]
 
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