Facilities

General Purpose Classrooms

1. Reservations
   Academic classrooms and auditoriums such as Milam can be reserved. Reservations for general purpose classrooms are made through different entities depending on the type of event.
   
   For Open Events: Reserve rooms through University Conference Services: Conference Services Manager. This person’s contact information is available under "Conference Services Manager" here
   
   For Closed Events: Reserve rooms through the Registrar’s schedule desk or fill out form here.
   
   Check Room availability through the Registrar here.
   
   
2. Current Price List
   Call OSU Conference Services or see this section for a price list.
   
   
3. Types of Events General Purpose Classrooms Accommodate
   Classrooms are suited to having all sorts of programs. Auditoriums are great for large speakers and gathering of many groups.
   
   
4. Space/Building Use Policy
   Space use differs depending on the department that the classroom is located within. Be sure to check with the department for specifics.
   
   
5. Equipment Available
   Communication Media Center (CMC) is the main contact for reserving equipment. They need 24-hour notice placed by 2PM the day prior to day of use. To learn more, or reserve equipment, go here.
   
   For list of available equipment and rental rates go here.
   
   For a list of enhanced classrooms with links to individual classroom websites go here.
   
   
6. Space Schematics
   A complete list of OSU campus classrooms along with capacities, accessibilities, attributes, and enhanced features is listed here
   
   A complete list of rooms with disability access is here
   
   
7. Special Food Policies
   No specific requirements for most classrooms. Food and drink is not allowed in Milam Auditorium.
   
   
8. Other Important Information
   
   Keep in mind that reservations are tentative until 2 weeks prior to the event. This means that academics are the #1 priority, and if needed can ‘bump’ student events until 2 weeks before the event.
   
   Milam Auditorium Use
   Milam auditorium has a special reservation and use policy. There are opening/closing fees and your event might need door control and security services.
   
   For complete policy and instructions go here
   
   Other Possible Fees
   Enhanced Classroom Fees (if applicable):
   $95.00 per day
   $50.00 for 4 hours or less
   A $30.00 fee may apply if an enhanced classroom is left unsecured by previous users and Media Services staff are sent to secure the equipment and room.
   
   

General Purpose Classroom Equipment

1. Calling 737-2121 during office hours.
2. Filling out the Equipment Order Request Form online.
3. E-mail the CMC Scheduling Desk (CMC.Scheduling@orst.edu) with your request.
4. Campus mail your request to CMC Scheduling, Kidder 109.

Milam Auditorium

1. If using for academic course, contact the Scheduling Desk: 737-2181
2. If using for nonacademic event, contact LaSells Stewart Center: 737-2404
3. In addition to reserving the facility itself, you will need to contact CMC for costs of equipment and an attendant for opening and closing the building. Payments, purchase orders, and proof of Door Control and/or Security must be delivered to CMC in Kidder Hall by 4 PM the day before the event or THE EVENT WILL BE CANCELED!
4. At a minimum, CMC charges $20.00 for opening and closing the Auditorium.
5. Milam Auditorium has a self-contained sound system that is used for instructional and non-instructional use, speech reinforcement and surround sound playback for video sources.
6. Events such as concerts, bands, and musical shows will need to provide their own sound equipment.

• As mandated by state and federal regulations, fire and open flames are prohibited inside of buildings and/or its immediate surroundings without proper approval from the Corvallis Fire Department.
• Use of any machine or device to produce smoke, fog, steam, or mist for prop, decoration or any other purposes, is prohibited inside of buildings.
• Flammable natural materials, i.e., bales of hay, fried corn stalks, etc. cannot be used for prop or decoration.
• If/when hanging, mounting, or posting decorations or any other material, no other type of tape other than drafting tape can be used on walls and posts.
• Nails, tacks, staples, or any materials that puncture curtains, walls, or floors are prohibited.
• Food and Beverages are prohibited in the Auditorium.
• If tables and chairs in the foyer are used in the Auditorium, please place them back where you found them.
• Corridors and exits must be clear and free of any obstruction.
• For items such as pianos, tables, and chalk boards, contact Facilities Services at 737-4038.
• It is the responsibility of the organization’s officer/representative making the reservation to ensure that these guidelines are strictly observed and properly disseminated to all members, volunteers, performers, and guests.

Back to Top DOOR CONTROL & SECURITY SERVICES
Door Control and Security services are provided by the Memorial Union Business Office and may be arranged with the Night Manager. In planning your event, one of the questions that need to be addressed is:

Whether or not the event would need door control and/or security staffing?

Events that DO NOT require door control and/or security services
• Organizational meetings
• Closed events for members only or with invited guest(s)
• Open meetings, lectures, guest speakers, and similar events where controversial issues or personalities are not involved
• Situations where the sponsoring group may assume full responsibility including attendance and admission determination and procedures.

Events Requiring Door Control Staffing
(1-2 staff if balcony is used)
• Movies, free movies, contests, lectures, cultural events, and other similar activities whether free or a fee or ticket is required for admission
• Any free event where potential attendance may exceed the prescribed capacity of the facility

Events Requiring Security Staffing
(1-2 staff determined by type of event)
• Rock band concerts, popular dances, movies, and similar events that have potential for attracting a crowd and possible consequent behavior problems
• Lectures, featured guests speakers, movies, and similar presentations involving issues, topics, themes, and/or personalities that are controversial in nature
• Any event that may be anticipated or expected to attract a crowd in excess of the event facility’s prescribed capacity.
** Some events may require a combination of door control and security staffing as defined above.

Back to Top IMPORTANT TIPS TO CONSIDER!!!!
• When an event involves door control and/or security services please allot 30 minutes before the start of the event for the personnel to be at the doors to provide ample time for customers to be admitted and settled at their respective places.
• Door control and security staffs are to remain until the facility is cleared of customers and guests; group members may stay until their aftercare tasks are done.
• The start and end of an event must be predetermined and agreed by both the organizer(s) and CMC, and must be adhered to. NO on-the-spot requests for extension of an event will be entertained. The CMC staff reserves the right to facilitate compliance of this condition.
• Extra charges to the group accrue until the facility is totally cleared. To minimize or avoid such charges, it is important for the sponsoring group to so advise their guest performers who use more complicated technical set-ups so that they do not drag in tearing down their equipment and in clearing the facility.
• No guest (performer, band personnel, technician, etc.) may remain in the facility without any officer or representative of the sponsoring group accompanying.


General Purpose Classroom Rates PDF
(When used by Recognized Student Organizations for Open Events or events where admission is charged)

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