Facilities

1. Peavy Lodge
2. Peavy Lodge Building Policy
3. Peavy Lodge Equipment Policy

PEAVY LODGE

1. Reservations
   To reserve Peavy Lodge, be sure to call the MU ahead of time (especially if the event is to be held on a weekend) and let them know the details. They will put the space on hold for two weeks without you having an obligation. If they do not receive a definite confirmation, then the reservation will be canceled.
   
   Events from June through September tend to book a year in advance, so if the event is to fall in this time, make sure to reserve the lodge early.
   
   Reservation contact’s name, email, and phone number are found here
   
   Online reservations can be made here
   
   
2. Current Price List
   Peavy Lodge price rates are assigned according to the tiered system described in the MU Building Policy. For Recognized Student Organizations’ closed meeting, there is no rental fee.
   
   For further pricing details, go here.
   
   Also note that the day after the event, the index provided will be billed. This can mean that the funds will not come out of your current budget, but your budget for the next year.
   
   
3. Types of Events Peavy Lodge Accommodates
   This space is ideal for groups of 100 people or less. A formal dinner for a group can hold 60-80 people.
   
   During the summer months, hosting an informal reception is possible. If the renter agrees to rent a portable toilet at their own cost people will be allowed to be outside.
   
   
4. Space Use/Building Policies
   The MU has the responsibility for the administration of Peavy Lodge. The guidelines for the scheduling and use of this facility are the same as those in effect in the MU Building.
   
   Kitchen use is allowed. Groups need to use their own BBQ, but a disposal location for ashes and coals is provided at no charge.
   
   Guests are not allowed to wander around the grounds, only within the immediate lodge area.
   
   Complete policy information is included in this section, or go here.
   
   
5. Equipment Available
   This space provides a variety of kitchen and business equipment standard to the lodge at no extra charge. No audiovisual equipment is available. A complete list is included in this section, or go here.
   
   
6. Space Schematics
   

   Area [width x length]
   Main Room	23’ x 34’	Kitchen	8’ x 12’
   Mtg. Room	13’ x 42’	Storage	8’ x 5’
   Deck	21’ x 75’
   Total sq. feet = 1200

   
   For additional schematics, go to: http://osumu.org/meetings_peavy_info.htm
   
   For pictures, go to: http://osumu.org/meetings_peavy_tour.htm
   
   
7. Special Food Policies
   Self production is possible within this space. There are no restrictions on kitchen use.
   
   
8. Other Important Information
   The main floor is accessible for wheelchairs and there is a small room upstairs available for changing, which is not wheelchair accessible.

Peavy Lodge Building Policy

1. The Lodge may be reserved with the Peavy Lodge Reservations clerk at the Oregon State University Memorial Union (541) 737-6252.
2. The Lodge key may be picked up at the M.U. Information Desk immediately prior to the event and must be returned immediately following the event or in accordance with arrangements made with the reservations clerk or at the time the key is picked up.
3. The scheduling group will assume responsibility for the facility and for the conduct of the individuals attending the event during the time the key is checked out.
4. The individual who reserved the Lodge will be accountable to the Memorial Union for picking up the key, the cleaning and condition of the Lodge, for turning off the lights, locking the facility and returning the completed closing checklist with the Peavy Lodge key to the M.U. Information Desk.
5. Peavy Arboretum Lodge is located on university property and is therefore subject to the same policies regarding alcoholic beverages as the campus. These policies prohibit the consumption of alcohol on the property except when the following conditions have been met:
1. Alcoholic beverages limited to beer and wine may be served, but must be offered in conjunction with mandatory food items and non-alcoholic beverages.
2. An insured and licensed vendor (approved by the OSU Risk Coordinator in the Contracts Administration Office) must be used to serve alcoholic beverages according to the policies established under Oregon Administrative rules 576-60-015 through 035.
3. Proper insurance and OLCC license must be received by Judy Bacher (Risk Management, Kerr Administration Building), by 5pm two working days before an event or no alcohol will be allowed at that event.
6. Furniture is not to be removed from the building unless prior arrangements have been made. Upon completion of an event, all furniture is to be returned to the designated storage areas.
7. If the fireplace is used, renters should move all wood and coals to the back of the firebox and close fireplace screen before leaving. Users must furnish their own matches and kindling. Wood is stored in the shed on the north side of the Lodge and may be accessed with the Lodge key.
8. Rental rates for the use of Peavy Lodge are as follows:
1. No Rental Fee
   Recognized OSU Student Organization with current Annual Review form on file in the MU Business Office, for closed meetings only. Clean Up fees and After Hours Use fees still apply (see below.)
2. $ 150.00*
   Administration, Staff, Department and Faculty activities that are directly connected to OSU or defined in Category 1 of the M.U. Building Use policy.
3. $150.00*
   Activities such as dances or other social events or student events requiring registration and OSU entities defined in items a) & b) above.
4. $450.00*
   All non-affiliated organizations and individuals not covered in items a), b) or c), or defined in Category 2 of the M.U. Building Use policy. All reservations for category d) are considered tentative until full payment is received. Full payment is due within two weeks of the request for tentative reservation or the reservation will be cancelled.
5. $90.00 *
   Mandatory Paid Clean Up Fee for all Friday, Saturday and Sunday events, and for all events with attendance in excess of 29 persons.
6. $30/hour *
   Events scheduled to continue past 9:00p.m. must be prearranged and prepaid. The sponsoring organization or person will be charged $30.00 per hour for each hour of use past 9:00p.m. After hours use end time must be no later than 11:00p.m. Sunday through Thursday, and 12:00a.m. on Friday and Saturday. This includes clean up and closing time.
7. When additional cleaning is required and/or repair expenses incurred resulting from events held in Peavy Lodge, such additional cleaning and repair costs, and any special or extraordinary facility use requests that we honor, will be charged to renters at cost plus 30%.

NO REFUNDS are made when confirmed (paid) reservations are cancelled.

Reservations are for the date listed only and do not include access outside of the start and end times listed or on days other than the date listed.
9. The scheduling group will be charged for damage and clean up costs resulting from negligence, excessive wear and tear, or failure to accept care and clean up responsibility. Billing will be made to the individual reserving the Lodge and that individual will be accountable for such costs in the event the group is unable or unwilling to pay.
10. NO OVERNIGHT USE IN FOREST OR LODGE!
11. Hours of Operation: 7:00a.m. - 9:00p.m. (11pm or 12am with prearranged, pre-paid after hours use)
    Available to rent all weekdays and weekends, except for scheduled maintenance.

Peavy Lodge Equipment

• No audiovisual equipment is available
• No coffee maker on site

Directions to Peavy Lodge