Facilities

LaSells Stewart Center

http://oregonstate.edu/lasells/

Reservations
To make a reservation, contact the Facility and Event Manager at OSU Conference Services. Contact Information is here

If the event is highly complex, the students will be directed to someone better able to handle their request.

To view the reservation calendar online, go here
Remember to select LaSells Stewart Center as "building"

To request information about reserving a rental, view this PDF

The LaSells Stewart Center Building Use Policy is available here

Current Price List
The current price list can be found here MS Word DOC
Be aware that there can also be a labor fee involved

A discount is available for student groups ONLY on the rental price of the facility. There is no discount on equipment/labor fees associated with the rental. Call LaSelles Stewart Center for more information (The number can be found on their homepage, listed above).
Type of Events LaSells Stewart Center Accommodates
This space is a good fit for large lectures, as well as concerts. Additionally there are smaller rooms available that can be used for a variety of events.
Space Use/Building Policies
Most activities are allowed, just be sure to provide detailed information when discussing the event.

The policies are available online here.
Equipment Available
A list of equipment available along with prices is available here PDF

Groups are also allowed to bring their own equipment or have it delivered to LaSells up to seven days in advance.
Space Schematics
An overall building diagram is available here MS Word DOC

Standard room setup options along with additional schematics are available in this section.
Special Food Policies
No food/drinks are allowed within Austin Auditorium, but there are other spaces that food will be allowed, such as the gallery.

A list of caterers and all their contact information that have contracts with LaSells can be found here

With Alcohol Service Form, beer and wine are allowed. See this section for more information.
Other Important Information
Contract Information
LaSells will email the contract to the Student Organization, and need it to be returned with a deposit within 14 days. This is considered to be a commitment of the students that they want the space and will be using it at the date requested.
After this point, they will be charged a cancellation fee.

A student must sign the contract; an advisor’s signature will not be accepted.

IMPORTANT - Keep copies of all documents sent!!!

Facilities Meeting
(1 month before event)
Should come with the following information about the event:
- Start and end times
- Note the times that the organization will need to gain entry into the space
- If using tickets: cost and distribution location of tickets
Hearing Enhancement Services are available and will be supplied provided that the students give notice about disability needs.

Special Payment Instructions
The Booking Fee will be assessed for 50% of the estimated room rental. This is the deposit that must be returned with the contract via a Purchase Request*.

A 15% Contingency Fee plus the remainder of the room costs plus any additional event costs must be in a second Purchase Request* on file with LaSells Stewart Center at least two weeks before the event.

*Payment may also be made with cash or check

Registering Event with LaSells Stewart Center
After registering event with Student Involvement, please ask them to fax a copy of the completed registration form to The LaSells Stewart Center.

After this has been completed, let OSU Conference Services know and include your event’s name, number, and date.

LaSells Stewart Center Space Schematics

Below is the facility size and configuration of LaSells Stewart Center. In addition to Austin Auditorium and Giustina Gallery, LaSells Stewart Center boasts a 200-seat lecture hall, five additional breakout rooms, and a luxurious boardroom.

All meeting rooms have full audiovisual equipment capabilities, from complimentary slide and overhead projectors to state-of-the-art laptop computers and data projectors. Most rooms have built-in control booths and white boards for your convenience, and custom room setups are their specialty.

Alcohol Service Policy

In order to serve alcohol at an event, the OSU Registration for service of alcoholic beverages form must be completed. This form can be found here PDF

OSU POLICY
Alcohol Service at Selected University Facilities
Beer and wine service is allowed on a permit basis at selected University facilities.

Applications to serve alcohol must be approved by the OSU Business Services office no later than two weeks prior to the scheduled event. Renters who plan to utilize licensed servers who do not have their licenses on file with the OSU Business Services office are encouraged to submit their applications at least 30 days prior to the event. Procedural questions should be addressed to Judy Bacher at 737-4712. Proof of an OLCC liquor license or day permit and a $1,000,000.00 (one million dollar) liquor liability insurance policy naming OSU as additional insured must be furnished to Business Services at the time the application is submitted.
It is the responsibility of the licensed alcohol server to curtail service of alcoholic beverages when necessary. The facility staff may curtail service of alcoholic beverages to anyone on the premises at any time.

Vending and Selling
Merchandise, books, or other goods may not be sold in LaSells Stewart Center without prior authorization. The seller will pay a 20% commission on gross sales.

Copyrights
All royalties, licenses, and copyright fees due as a result of renter's activities in University facilities are the renter’s responsibility. OSU shall be held harmless for any claims made against OSU as a result of renter's failure to pay any such fee.

Posting & Advertisements
Posting is permitted only with authorization from the Office of Conference and Special Events office. Advertising and promotions must include information for individuals with disabilities.

Austin Auditorium

Austin Auditorium Website
The 1200-seat Austin Auditorium is internationally known for acoustical excellence, with a fully equipped stage, dressing rooms, orchestra pit, and state-of-the-art sound and lighting. Austin Auditorium can accommodate a wide range of events, such as dance performances and general sessions. Past performances in Austin have included the Russian Ballet Company's Nutcracker Suite and Warren Miller's video extravaganza.

When Renting the Auditorium, it is important to fill out the Austin Equipment and Staffing Worksheet, available here MS Word DOC
Austin Auditorium The Austin Auditorium comfortably seats 1200 people in auditorium seats for a presentation.

1200 seat performing art venue with Raked seating

862 seats on the main floor ( 12 wheel chair accessible seats)
431 seats in the balcony
ADA compliant

54'x 43' x 3.5' stage
Podium with Microphone
Act Curtain
Hydraulic orchestra pit
23' Ceiling mounted projection screen
Stage lighting system
Stage sound system
Lighting control on stage
2 Audio Visual booths (main floor & balcony)
Dressing rooms / greenroom
Restrooms backstage
Large loading dock
Phone
Internet connection - wired or wireless

The Austin Auditorium Seating Plan available here: Back to Top

Construction & Engineering Hall

Construction & Engineering Hall Website
The Construction and Engineering Hall comfortably seats 200 people
in auditorium seats for a presentation.

200 seat lecture hall with Raked seating ( 4 wheelchair accessible seats)
29' x 16' x 2' stage
Cushion seat with Flip-up tablet arms
12' x 12' Ceiling mounted projection screen
Lighting control on stage
Podium with Microphone
Audio Visual booth
Lobby with 50' tack wall
ADA compliant
Phone
Internet connection - wired or wireless