Facilities

MEMORIAL UNION BUILDING

http://osumu.org/

Reservations
The International Forum/Club Escape, Ballroom, Student Lounge, Main Lounge, any wall space, distribution areas, easels, banner space, and various other rooms are all available to rent.

MU rooms should be reserved EARLY because they fill up fast! Rooms can be reserved up to ONE YEAR in advance, and for major events, this is HIGHLY RECOMMENDED.

View current reservation schedule or check availability here

Reservation contact names, emails, and phone numbers are available here

To reserve bulletin boards, easels, and table tents, go to the MU Information Desk.
Current Price List
A current price list is available at http://osumu.org/meetings_rates.htm
Types of Events the MU Accommodates
The MU is good at accommodating many different types of programs. Rooms are available for anything from small meetings, moderately sized groups for speakers, or large events.
Informational fairs are only allowed in the ballroom.
Space Use/Building Policies
All policies regarding the MU are included in this section
Equipment Available
A list of equipment for each room is available at: http://osumu.org/meetings_technology.htm
Space Schematics
Floor plans and a photo tour of rooms in the MU are available at: http://osumu.org/about_floorplan.htm
Special Food Policies
Policies are included in this section
Other Important Information
FACILITILES MEETING—IMPORTANT!:
(5 Weeks before event)
Students are expected to have a facilities meeting at least five weeks before their event. At this time students should be able to answer basic questions regarding their event. Be able to describe the event in enough detail so that the MU has a very clear picture of what is expected, and how they can accommodate the group’s needs. More detailed information is included in this section.

MU FACILITIES MEETING OUTLINE

At Least 5 Weeks Before Event

For an event to be successful, careful and thorough planning by both event sponsors and the Memorial Union staff is important. Joint planning is done in a special facilities meeting to be attended by both parties. This meeting is scheduled at the MU Information Desk, for a mutually agreed upon date and time so all parties are duly represented, and information commonly shared.

In order to prepare for the facilities meeting, the following checklist is suggested. Please review it prior to the facilities meeting so time can be spent productively. The meeting agenda will be based on these areas.

Overview of Event

What is the title and theme of the event?
What is the beginning and ending time of the event?
Is the program divided into parts, so as to require reconfiguration of the setup in between?
Is it a ticketed event?
What is the expected number of attendees?*
Will the event require audio/visual support? (see #3 below)
Will food be served? (see #4 below)

Program Related Items

Will there be a MC? If so, how many?
What is the preferred configuration of tables/chairs/other furnishings?
Will there be performers requiring a dressing room?
Do you need coat racks, and if so, will you provide coat-check services?
Will any guests be requiring special arrangements?

Audio Visual Requirements

Which sound system will the event require?**

Large PA
Small PA
Other

Any other audio/visual equipment needed?

Projector: Data? Video? Overhead? Slide?
Laptop?
Microphones: How many?
Wireless/wired? Lapel/Handheld?

Will follow spotlights/stage lights or other lighting be required?
Will group members or paid performers bring equipment to be used with the MU’s?
Will a projection screen be needed? If so, where?
A script is always required to ensure proper synchronization between the MU audiovisual operator and program participants. Please provide a copy of program script to the Event Services Supervisor at least five days prior to the event.

Food Details

Who is preparing food to be served at this event?

Self prepared in MUE Kitchen
A list of approved Caterers

At what point in the program will the food be served?
Will service be buffet style or served by the group?

Publicity

Have arrangements been made with the MU Business Office for possible use of table tents, easel spaces and/or display cases?

Staffing/Cleanup Crew

Will you have your own cleanup crew? Or will you need professional MU staffing for cleanup?

Have specific numbers!!! Each volunteer, performer, server, guest, counts as a person toward the maximum fire code limit. Include these people in your total count number.