Budget and Funding

Funding Sub-Committee

Identifying what you will need to support the goals and theme of your event is critical to the success of the event. Most organizations have an event budget from Educational Activities. Your event may need only this amount or you may identify the need for more money.

Here are some things to consider:

Your current budget is only a starting place
Other sources of funding are available if you are willing to do the work to get it
You can charge an admission fee to cover additional expenses for your event

The Chair of the Funding sub-committee should be the treasurer of your organization and is responsible for:

Advising the Event Committee and sub-committees on available funds and process
Creating a Funding Plan
Signing off on all funding plans in advance of any expenditure with the Event Chair
Setting time-line for purchases and paperwork submission for all committees
Tracking all expenditures
Evaluating the Funding Plan
Thanking all of the participants

The Funding sub-committee is made up of the Event Chair, Sub-Committee Chairs, and the Organization Treasurer. They are responsible for:

Creating and agreeing on comprehensive funding plan inclusive of all the estimated expenses of the sub-committees
Determining how to solicit/raise additional funds if needed
Setting ticket cost and process
Reporting ticket information to Marketing sub-committee
Monitoring expenses in each sub-committee and reporting any overages or shortages

Funding/Budget Priority List

Form Funding Committee:
Assess current budget
Develop event budget (use this Excel worksheet provided by Student Involvement)
Identify whether additional funds are needed
Create funding plan(s) if additional money is needed
Set up timeline for purchases
Meet with the Educational Activities (Curt Black) in Student Involvement (minimum of 4 weeks prior to event)
Set ticket cost and process
Submit numerically numbered tickets to Student Involvement (minimum of 2 weeks before event date)
Pick up remaining tickets at Student Involvement by 5pm of the event or by 5pm on Friday prior to a weekend event
Evaluate funding plan/budget after event
Thank all participants after event