Successful Event Committee Structure and Resources

OREGON UNIVERSITY SYSTEM, OREGON STATE UNIVERSITY
DIVISION 5
TIME, MANNER, AND PLACE RULES FOR SPEECH
ACTIVITIES

1. The University recognizes and supports the rights of free expression and speech. It is the purpose of these regulations to inform members of the University community and the public of the manner in which they may engage in constitutionally protected speech and expression at Oregon State University. It is the further intent to ensure the primary educational purpose of the University while promoting debate and the sharing of information.
2. These regulations do not limit otherwise authorized University community use of University facilities.
3. These regulations do not affect any rights which an employee organization, certified as the exclusive representative pursuant to ORS 243.650 and following, may have been granted pursuant to its collective bargaining agreement or Oregon Revised Statutes.

1. "Person" means any member of the public or the University community.
2. "Public" means any individual or group not included in the definition of "University community."
3. "Speech Activities" means leafletting, picketing, speech-making, demonstration, petition circulation, and similar speech-related activities.
4. "University" means Oregon State University.
5. "University Community" means all students, faculty and staff of the University including student, faculty and staff sponsored organizations.

1. University grounds are open to the public and the University community for speech activities except any grounds designated for authorized access only. University buildings are open to the public and the University community for speech activities during the regular business hours of the particular building, except the following:
1. Classroom buildings;
2. Research and laboratory facilities and buildings;
3. The Valley Library;
4. Plageman Hall (Student Health Center);
5. Any area or building designated for authorized access only.
2. Speech activities in residence halls and University-owned cooperative houses may be regulated by the Director of University Housing and Dining Services in consultation with appropriate student residence associations. Such regulations shall be content neutral.

1. No speech activities shall impede pedestrian and vehicular traffic nor unreasonably disrupt regular or authorized activities in classrooms, offices, laboratories and other University facilities or grounds. The Chief Business Officer may require any speech activity to be conducted 15 feet or more from any exit, entrance, staircase, parking lot, or roadway if necessary to allow access.
2. No speech activities shall be conducted at a volume which unreasonably disrupts the normal use of classrooms, offices and laboratories.
3. The Chief Business Officer may designate the portion of a street and the time of day during which a street is not available for speech activities in order to meet traffic, emergency access, and public transit needs.

1. In order to allow scheduling and to assure public safety, persons desiring to picket or demonstrate are encouraged to notify the appropriate University official at least 24 hours in advance.
2. The officials to be notified are:
1. The LaSells Stewart Center and adjoining plaza: the Director of Conference Facilities and Services;
2. The Memorial Union and the Quadrangle to the north of the Memorial Union: the Director of the Memorial Union;
3. All other areas: the Chief Business Officer.

1. Tables, carts, or booths or similar structures may be set out and used on campus only as provided in this rule.
2. Except as provided in section (3) of this rule, use of a table, cart, booth or similar structure on campus for informational, non profit, commercial, or any other purposes, must be sponsored by a recognized student organization or university department, or a faculty or staff organization:
1. Recognized student organizations must register the activity with the university through the Student Activities Center in Memorial Union East. Student members of the organization shall conduct all activity. If sales result, gross receipts must be deposited in a university account in accordance with university policies and procedures. The Student Activities Center and the recognized student group shall establish the time period during which the sponsored use may take place;
2. University department or faculty/staff organization sponsored uses must be scheduled with the Memorial Union Reservation Office. Faculty or staff members (or students) of the sponsoring department or organization must conduct all activity. The Memorial Union Reservation Office shall establish the time period during which the use may take place;
3. Users may provide their own tables, carts, or booths, or reserve tables available through the Student Activities Center. Use is restricted to the quad north of the Memorial Union. Alternatively, on a first come, first serve basis, counter space within these rules (without use of tables, carts, or booths) may be reserved in the Memorial Union;
4. Users sponsored by the OSU Athletic Department may request placement of tables, carts or booths in Gill Coliseum or other facilities controlled by the Athletic Department through the Athletic Department Business Office.
3. Nothing in this rule is intended to authorize:
1. Sale of products or food on campus in conflict with existing exclusive contracts for similar merchandise or services;
2. Uses in conflict with the OSU catering policy guidelines.
4. It is the responsibility of the user to acquire any necessary state, county, or municipal licenses.

The Chief Business Officer may authorize speech activities which are determined not to cause disruption of campus activities despite a literal violation of these regulations. Such determinations shall be made without consideration of the content or message of the speech activities.

1. Any person violating these rules is subject to:
1. Institutional disciplinary proceedings, if a student or employee;
2. An order to leave the immediate premises or property owned or controlled by the University by a person in charge of University property.
2. Persons failing to comply with an order by a person in charge to leave or to remain off the immediate premises or property owned or controlled by the University are subject to arrest for criminal trespass.
3. The Chief Business Officer, Vice Provost for Student Affairs, the Dean of Students, Security Services Manager, Director of University Housing and Dining Services, Director of Conference Facilities and Services, the Director of the Memorial Union and Educational Activities, and their designees, have the authority of "persons in charge" of University property for purposes of ORS 164.205(5) and these rules.

DIVISION 18
UNIVERSITY STUDENT ORGANIZATIONS

The following rules have been adopted by Oregon State University to establish procedures for recognizing student organizations and determining their rights and responsibilities. The purpose of establishing standards for planning events sponsored by recognized student organizations is to ensure that events comply with Oregon State University's education mission. The goal of this planning process is to help student organizations have safe and successful events, using event planning procedures that are fair and consistent.

1. A "University-recognized student organization" is any group of five or more OSU students officially recognized by Oregon State University pursuant to OAR 576-018-0030.
2. An "academic department student group" is any group of students officially affiliated with an academic unit or department because of common interests and mutual benefit. An academic department student group may choose not to be University-recognized. If the group is not University-recognized, its actions are governed by the dean or director of the unit to which it is most closely affiliated rather than these rules. However, if the academic department student group is also University-recognized, it is subject to these rules. Academic department student groups, whether recognized or not, must comply with University Business Office requirements and procedures.
3. The "Student Activities Committee" is a University student/faculty committee, consisting of eight students and eight faculty members. It extends recognition to student organizations and recommends policies and regulations related to recognized student organizations. The committee serves in an advisory capacity to the Vice Provost for Student Affairs at OSU who is ultimately responsible for implementation of these rules.
4. "University recognition" of a student organization provides the organization with these privileges and services:
1. Use of the University name as part of the organization's name;
2. Eligibility to schedule rooms in University facilities;
3. Use of campus mail;
4. Access to campus media center services;
5. Use of Memorial Union Business Office for student organization accounts;
6. Eligibility to obtain a mailbox and desk space in the Student Involvement office.
5. An "event" is a social, recreational, cultural, fund-raising or educational activity that involves members of the University community, is planned/sponsored by University-recognized student organizations/leaders/representatives and/or uses funds from the student organization.
1. An "open event" is an event at which admission is not restricted to specific guests and is registered through the Student Involvement office. All "open events" involving alcohol must be registered through the Student Involvement office in accordance with OAR 576-018-0240.
2. A "closed event" is an event restricted to members and invited guests of the University-recognized student organization. All "closed events" involving alcohol must be registered through the Student Involvement office, in accordance with OAR 576-018-0240.
6. "Student organizations" shall, for the purpose of these rules, mean a University recognized student organization.
7. "Legal drinking age" means 21 years of age.
8. "Licensed provider" means a licensed establishment or person possessing a special license issued by the Oregon Liquor Control Commission to provide alcoholic beverages.

1. Rules for University-recognized student organizations are administered by the Student Involvement office in Memorial Union East.
2. Exceptions to these rules may be made only upon appeal to the Student Activities Committee through the Student Involvement office. Appeal deadlines are determined by the office or organization whose decision is being appealed. If no deadline for appeal is stated, appeals shall be made to the committee within seven working days of the decision or issue being appealed. The committee's decision shall be made within seven working days of receipt of the appeal and communicated by mail or in person to the individuals involved. Further appeal may be made to the Vice Provost for Student Affairs within seven calendar days of the committee decision.

1. Any honorary, social organization, club, living group, political organization, or group of students with a common purpose, seeking to obtain University recognition must:
1. Submit to the Student Involvement office:
1. The organization's complete name;
2. A copy of the organization's constitution (containing a statement of agreement to adhere to University policy);
3. A list of at least five OSU student members (complete with members' signatures);
4. A list of officers identified by position (complete with officers' signatures).
2. Have as an advisor a member of the University faculty, as defined by the OSU Faculty Senate Rules for Representation.
1. A classified staff member or research assistant may serve as an adviser if approved upon written request to the Director for Student Involvement or designee;
2. Living group organizations must have faculty and/or alumni advisers who are approved by the Director for Student Involvement or designee.
3. Require officers to meet or exceed the minimum academic standards for holding office set out in OAR 576-018-0040;
4. Demonstrate that the organization does not duplicate the specific purpose of any existing organization;
5. Demonstrate that the organization's purpose does not conflict with local, state or federal statutes;
6. Demonstrate compliance with OSU's prohibition of discrimination on the basis of race, color, national origin, religion, gender, sexual orientation, age, marital status, disability, disabled veteran, and Vietnam-era veteran status except for those gender qualifications directly relevant to the organizational purpose, e.g. recognized student groups that house students;
7. Appear before the Student Activities Committee, if appearance is requested by the committee.
2. To maintain University recognition, an organization must:
1. Submit an "Annual Review Form" to report current officers, advisor and addresses by the third week of Fall Term or as changes occur;
2. Submit any changes of constitution to the Student Activities Committee for approval.
3. Any University recognized organization not complying with these procedures will be determined to be inactive. After 12 months of inactivity, recognition will be officially withdrawn.
4. To reestablish recognition, the student organization must follow the procedures for obtaining recognition. A reestablished student organization must clear its previous Memorial Union Business Office account before a new account may be established. All back debts must be paid and previous balances brought forward.

1. To be eligible to stand for or to hold an office, including appointive or proxy positions, in any student fee-funded organization or to serve as a member of any University student-faculty committee or represent OSU to the public (including serving as student media reporters, disk jockeys, photographers, or producers/talent persons), a student must:
1. Turn in a signed and completed "General Activities Eligibility Form" to the Student Involvement office to have the students' eligibility status certified as provided in subsection (1)(b) of this rule;
2. A student must be "in good standing," which requires a student to meet the following academic standards:
1. Maintain a cumulative GPA of 2.00 or above as an undergraduate or 3.00 or above as a graduate student;
2. Not be on disciplinary probation;
3. Be currently enrolled for at least six credits at Oregon State University and pay student fees.
2. Two consecutive terms of less than 2.00 (3.00 for graduate students) shall automatically remove a student from office. This does not apply to first-and second-term freshmen or first-and second-term transfer students.
3. Students failing to meet these academic standards are not restricted from membership and general membership/program participation.
4. All officers of recognized student organizations not receiving student fee funding must meet or exceed minimum academic standards (as outlined in subsection (1)(b) of this rule) to hold office.

1. All University-recognized organizations, including living groups, shall comply with these rules.
2. Rule violations are handled by the Student Involvement office and by the Student Activities Committee.
3. No student organization, including fraternities and sororities, organized or operating on the Oregon State University campus, nor any member of such an organization, shall intentionally haze any member, potential member or person pledged to be a member of the organization, as a condition or precondition of attaining membership in the organization or of attaining any office or status therein.

1. (1) Complaints about alleged violations of University rules shall be referred to the Student Conduct and Mediation Program Office, which acts as a clearinghouse for such allegations. Alleged violations of the University rules governing recognized student organizations are referred to the Director for Student Involvement or designee. If the alleged violation concerns an individual, the matter is referred to the Conduct Program; if it is a University-owned housing issue, it is referred to the Director of University Housing and Dining Services or designee.
2. The Director for Student Involvement or designee may:
1. Take administrative action on cases involving the violation of these rules; or
2. Refer the alleged violations to the Student Activities Committee for action.
3. Any University-recognized student organization will be granted a hearing before the Student Activities Committee upon request.
4. Administrative or committee decisions may result in any or all of the following penalties:
1. Cancellation of an event;
2. Withdrawal of privileges;
3. Social probation;
4. Required educational projects or service;
5. Withdrawal of University recognition;
6. Referral to the Student Conduct and Mediation Program office for possible action against individuals; or
7. Other penalties as determined and recommended by the Student Activities Committee.

1. Officers and student staff of student organizations are subject to student conduct regulations for their acts and omissions regarding all events sponsored by their organizations, as well as for publicity and public notices concerning those events.
2. Officers must:
1. Register an event in advance as provided in OAR 576-018-0080;
2. Ensure that the behavior of all those present at the event is within the law and does not infringe upon, disrupt or damage the rights of others;
3. Comply with University rules and maintain communications with appropriate University officials;
4. Ensure the enforcement of State of Oregon law and University rules regarding the use of alcohol (refer to OAR 576-018-0260);
5. Ensure that a means of communicating with participants or attendees is provided during the event;
6. Ensure that the event chairperson or responsible designee(s) is present during the entire period that the event is in progress.
3. If two or more student organizations co-sponsor an event, each has the responsibilities outlined in section (1) and (2) of this rule. Sponsorship and co-sponsorship connote the same responsibility for conducting an event, except as indicated in section (4) of this rule. In addition, groups co-sponsoring an event must:
1. Share in the financial profit or loss if finances are involved;
2. Identify in the detailed event plan (see OAR 576-018-0080) which group is responsible for given aspects of the event.
4. An event co-sponsored by a student organization and an academic department shall be the responsibility of the academic department.

1. All open events and certain closed events sponsored by student organizations must be registered and authorized by the Student Involvement office a minimum of two weeks in advance of the event.
2. Registration is required but not limited to the following events:
1. Events such as social events (in- or outdoors) e.g. concerts, dances, movies, performances, and recreational/sports events, including events that generate high sound levels;
2. Community service events (including philanthropies and special projects);
3. Cultural events (including dinners, performances, food fairs and week/month-long programs);
4. Educational events (including conferences, movies, speakers and week/month-long programs);
5. Fundraising events open to campus or public (including drawings and projects). See OAR 576-018-0160.
6. Informational events (including distribution booths, movies, speakers and speak-outs).
3. All closed events sponsored by student organizations and involving the use of alcoholic beverages must be registered through the Student Involvement office a minimum of two weeks prior to the event.

1. Corporate underwriting is defined as support from a commercial, for-profit or nonprofit organization for an event sponsored by a recognized student organization. Support is defined as the donation of dollars and/or materials of monetary value.
2. The sponsoring student organization shall provide, with the registration of events form, a signed agreement with the corporate underwriter outlining the physical and financial conditions placed on both parties for the duration of the event. (Written agreement forms are available in the Student Involvement office.)
3. When the corporate underwriter is promoting alcohol and/or tobacco products, a dollar amount equal to 10 percent of the total corporate donation shall be placed in an assigned University account for the sole purpose of providing abuse education.
4. When the corporate underwriter is promoting alcohol and/or tobacco products, promotional material shall not, in graphic or written form, depict the actual use of the product.
5. All banners, posters, and promotional materials shall clearly indicate that the student organization is the sponsoring organization. The name and/or logo of the corporate underwriter shall not appear larger than 75 percent of the size of the sponsoring student organization's name and/or logo on all printed material.

1. Authorization for all open events, concerts and dances is extended by Student Involvement. Arrangements must be made through the Student Involvement office.
2. Concerts and dances held in Gill Coliseum, MU Ballroom, LaSells Stewart Center, CH2M Hill Alumni Center, Parker Stadium, Valley Football Center, McAlexander Fieldhouse, and University academic auditorium facilities must be concluded and the facility must be vacated prior to the closing hour of the building, unless a special permit has been granted by the building manager. Concerts and dances must conclude by 11 p.m. unless special permits have been granted by the Corvallis Police Department and the Student Involvement office.
3. Student Involvement may require that admission to concerts, dances and student organization-sponsored events be limited to people 18 years of age and older (I.D. required) due to high campus interest and/or anticipated crowd control problems.
4. The maximum number of seats will be determined by University fire and safety regulations to include provision for adequate aisles, exits and access. All concert seats in Gill Coliseum must be reserved.
5. The student organization must provide a complimentary pass list including written authorization from the event's chairperson or the faculty adviser.
6. Arrangements for security personnel and concert door control personnel for the above mentioned facilities must be made through the Student Involvement office; all such personnel must be MU Business Office employees or licensed private security as provided by the specific facility being used.
7. State of Oregon personal services contracts must be authorized in advance for all performances and must include a statement reading "Alcoholic beverages are permitted only under authorized conditions."
8. Priority in scheduling events shall be given to the campus community

1. Catered events done by caterers other than University catering services must be approved by Student Involvement.
2. Donated food/supplies: Only food approved by state regulations for resale will be approved by Student Involvement upon proof that the food will come from an inspected source. Proper labeling or a receipt documenting the transaction constitutes proof of inspection.
3. Prepared food from non-inspected kitchens: Benton County Health Department regulations specifically prohibit prepared perishable foods from a non-inspected kitchen to be served at a public event or to be intended for resale.
4. Purchase of food with student fee funds: All open events involving the purchase of food with student fees must be registered at Student Involvement.

1. Events that include recreation sports activities must be reviewed by the Director of Recreational Sports who may specify special requirements.
2. Requirements may include:
1. Participant insurance coverage in the form of student insurance or personal policies; and
2. Certified first aid supervisors;
3. Specified risk management procedures.
3. Events are subject to cancellation if all requirements are not met.

1. Recognized student organizations must register any event to be held on or off campus if the event involves high volume noise the public might hear.
2. Outdoor events that involve high sound levels (such as the use of amplified sound, musical instruments and crowd noise) must be authorized by the Student Involvement office and must be terminated by 11 p.m. unless a specific permit has been obtained.
3. A person at the event must be designated to respond to noise complaints. If the noise cannot be controlled, the event must be terminated.

1. Student Involvement regulates the frequency and kinds of money-raising activities engaged in by student organizations, on or off campus, in which the University's name is used.
2. Student organizations involved with money-raising activities that require the use of state tax-supported facilities or require financial arrangements for the use of University facilities and/or equipment shall maintain an organizational account with the Memorial Union Business Office.
1. All money raised through these activities must be deposited in the organization's Memorial Union account;
2. All funds, once deposited, must be held for on-campus expenses or for other operational costs of the student organization;
3. Funds may not be transferred for deposit into any other organizational account or banking system outside of the Memorial Union Business Office.
3. The use of OSU Foundation accounts shall be restricted to charitable contributions (as defined by the Internal Revenue Service) received by the OSU Foundation for the benefit of, and directed for the use of, the receiving organization. Proceeds from fund-raising activities or events shall not qualify for direct OSU Foundation deposit.
4. Educational Activities funds must be maintained in the Educational Activities Fund Series and are not allowed to be maintained in off-campus bank accounts.

1. A money-raising project or event must meet the following criteria:
1. The event or project must be registered and details finalized two weeks in advance of the event;
2. A student member of the sponsoring organization must be present at all times while the event is taking place;
3. A student organization member must handle all financial transactions and deposit all funds collected into the organization's Memorial Union accounts;
4. Memorial Union Quad events involving off-campus vendors require a Student Involvement office contract agreement;
5. Memorial Union Quad events involving off-campus vendors are restricted through the reservation of space process as to the amount of space and time and to frequency of the event:
1. Off-campus vendors will be limited to maximum of five days per term per off-campus vendor;
2. Products must not directly compete with the OSU bookstore.
6. The acceptability of vendors and products will be determined by the Director for Student Involvement or designee;
7. The payment of off-campus vendors must be by a State of Oregon check issued through the Memorial Union Business Office.
2. Fund-raising events by mail to parents or guardians of Oregon State University students by a recognized student organization must be reviewed and approved by the Director for Student Involvement or designee.
3. Violation of the rules and regulations for conducting money-raising events shall cause the event to be immediately canceled and all transactions to end. Should the event be canceled, both the student organization and the off-campus vendors must leave the premises;
4. No individual or individuals of the organization may participate for private financial gain.
5. Money-raising projects may not involve the sale or use of alcoholic beverages.
6. Events for which an admission is charged must use prenumbered tickets that have been registered with Student Involvement. Tickets that include the cost of a meal must clearly indicate any amount charged for the event in addition to the meal cost.
7. All costs associated with the use of University facilities must be paid by the student organization.
8. Admission charges shall not unreasonably differentiate on the basis of race, sex, color, national origin, religion, gender, sexual orientation, age, disability, marital status or veteran status [see OAR 576-018-0030(1)(f)]. An exception may be made at the discretion of the sponsoring organization when reduced or differential services (for example child's portions at a meal) are provided.

1. The philanthropy must be registered two weeks in advance at the Student Involvement office. Before authorization of the event will be granted, the following must be completed:
1. The event proposal must be reviewed with Student Involvement staff;
2. The organization must have a written statement from the beneficiary agreeing to the terms of the event and granting permission to use its name.
2. All proceeds from the event must be deposited in the organization's Memorial Union philanthropy account.
1. A completed purchase order must be submitted by the organization for the amount of the donation in a timely manner. The proceeds will then be sent directly to the charity from the Memorial Union Business Office;
2. The account must be back at "zero" shortly after the event;
3. A philanthropy event financial report (available in the Student Involvement office) must be turned into the Student Involvement office within 10 working days after the event.

1. Drawings must be registered two weeks in advance of the event at the Student Involvement office. Before authorization will be granted the following must be completed:
1. All prizes must be on hand (or, if monetary, deposited in the appropriate MU account); and
2. Ticket design must be discussed with Student Involvement staff. Tickets must be preprinted and professionally prenumbered and include the following information:
1. Name of sponsoring organization;
2. Name of the group receiving the proceeds (if other than the sponsoring organization);
3. Date, time and location of the drawing;
4. Description of prize;
5. Suggested donation; and
6. The specific statement: "NO PURCHASE NECESSARY."
3. Printed tickets must be approved by Student Involvement staff;
4. The Event Registration Form must be completed with all the appropriate signatures;
5. Any other supporting documents, as requested by the Student Involvement office staff to meet current state requirements, must be on file in the Student Involvement office.
2. Immediately after the conclusion of sales, all unissued tickets must be returned to the Student Involvement office. Proceeds can be deposited only into an MU account. The representative of the sponsoring organization must:
1. State in writing the number of tickets returned unissued;
2. Subtract the number of tickets unissued from the total number of tickets available; multiply the resulting number (tickets available minus tickets unissued) times the suggested donation (if any) to determine the total amount of money taken in. This amount is the total that is listed and deposited into the MU account for this ticket event;
3. If the total amount of money deposited does NOT equal the total amount of money that should have been taken in, the representative must explain in writing why the amounts do not agree.

1. The event must be registered as a moneymaking event in the same manner as other admission-charged events.
2. The event publicity must clearly designate that a nonmandatory freewill offering will be conducted.
3. The event room reservation shall designate that a freewill offering will be conducted and the room shall be reserved on a rental basis. Free-will offerings must not be used to circumvent rental charges.
4. The event funds shall be deposited in the recognized student group's Memorial Union account.

1. Publicity for student organization-sponsored events must clearly state the sponsoring organization's name and include the time and place of the event.
2. All events open to the general public and/or involving the exchange of funds for which there is a charge must be registered at least two weeks in advance of the event at the Student Involvement office.
3. Student organizations' posters inside campus buildings must be authorized for approved poster locations by the individual building manager.
4. Posters must include the name of the sponsor or sponsoring organization.
5. Posters shall not be placed on trees, utility poles, doors, walks or windows of campus buildings.
6. Posters must be removed within 24 hours following the announced event, election or deadline.
7. Posters, flyers, handbills, etc., posted in unauthorized places may subject the sponsoring organization to facilities services charges for removal.
8. Outdoor posters and banners shall be constructed to withstand adverse weather conditions.
9. Foreign language posters should include an English translation.

1. Recognized student organizations may use University indoor or outdoor facilities through a permit from the proper University official.
2. Use of motor pool vehicles is restricted to student organizations directly funded by student fees.
3. Canopy/booth type structures for special events on the MU Quad must be authorized by Student Involvement staff through the registration of events process. Authorization is limited to a maximum of seven consecutive days.
4. Organizations holding outdoor activities on OSU-controlled property must schedule all such activities through the Registration of Events procedure a minimum of two weeks in advance.
5. Overnight activities must meet the following conditions:
1. Permitted up to seven consecutive days;
2. Convenient access to campus building where rest rooms are available;
3. Responsible for providing appropriate designated security persons for the duration of the event who shall have access to a cellular phone or 2-way radio to enable contact with Campus Security.

1. The University advises and cautions against inappropriate or excessive use of alcoholic beverages.
2. In situations where alcohol use is permitted, students will abide by the laws and local ordinances as well as University policies, regulations, and guidelines.
3. Oregon Revised Statute 471.430 states: "No person under the age of 21 years shall attempt to purchase or acquire alcoholic liquor. . .no person under the age of 21 shall have in his possession alcoholic liquor".
4. The consumption of alcoholic beverages on the Oregon State University campus is permitted in certain situations as described in OAR 576-060-0010 to 576-060-0040 and stated in OAR 576-018-0240 to 576-018-0260.
5. Individual students and student organiza-tions are responsible for their own actions.
6. Students and student organizations who violate University policy are subject to disciplinary action and/or organizational sanctions.
7. Students of legal drinking age may possess and consume alcoholic beverages in their private rooms within student living groups. Alcohol beverage dispensing devices such as kegs and taps are not permitted in student living groups.

1. In order for University-recognized student organizations to conduct on- or off-campus "open events" involving the use of alcoholic beverages the following criteria must be met:
1. The event must be registered in the Student Involvement office;
2. The event must be held on the premises of an Oregon Liquor Control Commission licensed establishment, and/or University-designated location according to 576-060-0010 to -0040.
2. In order for University-recognized student organizations to hold a "closed event" involving alcoholic beverages on or off campus, the following criteria must be met:
1. The event must be registered event through the Student Involvement office;
2. The sponsoring organizations must observe and enforce State of Oregon law and University rules regarding the use of alcohol;
3. Only persons who are 21 years of age or older may be permitted to consume alcoholic beverages. Alcoholic beverages may be possessed and consumed in prepackaged containers intended for individual consumption only. For example, kegs, taps, beer bongs, punch bowls, and the like are not permitted;
4. The event's financial arrangements and publicity, including tickets, may not provide for the sale of alcohol or the promotion of alcoholic beverages;
5. Organizational funds including dues and/or social fees may not used for the purchase of alcohol;
6. Guidelines for Responsible Use of Alcohol must be reviewed by the individual registering the event in the Student Involvement office at least 2 weeks prior to the event.
3. Depending on location, the following criteria must be met:
1. If off-campus, the event must be fully catered by an insured, licensed establishment which holds an annual liquor license issued by the Oregon Liquor Control Commission;
2. If held at one of the locations on campus identified in OAR 576-060-0020 and OAR 576-060-0025 where the serving of alcohol is authorized, the event must be approved and conducted in accordance with 576-060-0015 through OAR 576-060-0040;
3. If held in privately owned student living groups, the event must be conducted in accordance with OAR 576-018-0250 through OAR 576-018-0260.

1. University recognized student organizations that are also privately owned student living groups may conduct, on- or off-campus, "open or closed events" involving the use of alcoholic beverages in accordance with OAR 576-018-0240 and must register the event in the Student Involvement office.
2. Such organizations that hold closed events with or without alcoholic beverages as a part of the event are accountable for the distribution of and access to alcoholic beverages from private rooms of their house. Should it be determined that an underage person obtains or receives alcoholic beverages as a part of or as the result of an event sponsored by the student organization, the student organization will be reviewed and may be suspended. This includes obtaining or receiving alcohol in a private room during the event or as a result of the event.
3. In addition, the following criteria must be met:
1. The organization complies with national policies and guidelines related to any affiliation with a national organization;
2. The consumption of alcoholic beverages is restricted to a designated area such as the dining or recreation rooms within the facility;

Individual students and all student organizations and student living groups are required to register all events involving alcohol and must have completed the event registration process at least 2 weeks prior to the event through the Student Involvement office. The following represent Guidelines for Responsible Use of Alcohol:
1. Adhere to all laws and ordinances of the state, county, and city as well as University policies.
2. Hold only closed events for members and their guests for which individual invitations are provided and establish a means to determine each participant's age to assure that no one under the age of 21 consumes alcoholic beverages.
3. Do not provide alcohol to individuals who seem to be intoxicated, regardless of age.
4. Provide food and non-alcoholic beverages.
5. Provide for security and make arrangements to monitor other potential problems such as noise and disorderly conduct.
6. Stop providing alcohol one hour before the close of the activity or event or whenever over consumption is evident.
7. Provide alternative transportation for individuals who cannot drive safely.
8. Use alcohol as a complementary part of the event rather than its primary focus.
9. Impose sanctions on members of the organization who abuse alcohol.
10. ) Involve law enforcement officers when individuals become disruptive, disorderly or cannot be controlled.
11. ) Prior to each event obtain information on state law and University policy governing the use of alcohol.
[Publications: The publication(s) referred to or incorporated by reference in this rule are available from the agency.]