Successful Event Committee Structure and Resources

Invitations to President Ray and Beth Ray

• Email your request to Elizabeth Grubb
• Elizabeth.Grubb@oregonstate.edu
• Include relevant details, such as:
• Date, time, and location of the event
• Program or agenda
• Description of the audience and their relationship with/to OSU
Estimated number of attendees
• Length of President’s time commitment
• Reasons for Dr. Ray’s Participation
• Please indicate if the invitation includes Beth
• Also indicate whether President Ray’s availability is the key element in selecting the date/time


• * If invitation includes a request for President Ray to deliver remarks at the event:
  Include the topic, length of time for the remarks, and when in the program they will be delivered
• * If the invitation includes Beth Ray:
  Please e-mail a copy of your invitation to Beth (beth.ray@oregonstate.edu)
  Indicate how you would like her to participate.
• * If you need a response immediately:
  Please let our office know and we will make every effort to respond within your deadline. Most requests require communicating with both Dr. Ray and other university staff. The more information you include with your original request, the sooner we can respond.
• * Event/Activity background materials for Dr. Ray and Beth:
  Deliver to the President’s Office at least seven business days prior to the event, unless requested earlier to accommodate the Rays’ travel schedule.