Organization and Event Planning Handbook, Student Involvement at Oregon State University

General Policies for all Student Organizations

Time, Place and Manner Rules for Speech Activities
Statement on Hazing
Accountability of Organizations and Individuals
Student Activities Committee
Disciplinary Actions and Procedures
Organization Gatherings
Reserving Space
Open Event Registration Procedures
Budgetary Resources
Appropriate Spending Rules
Fundraising

Time, Place and Manner Rules for Speech Activities

OAR 576-005-005 through 0025 and 0041

The University recognizes and supports the rights of free expression and speech. It is the purpose of these regulations to inform members of the University community (students, faculty, staff and organizations) and the public of the manner in which they may engage in constitutionally protected speech and expression at Oregon State University. It is the further intent to ensure the primary educational purpose of the University while promoting debate and the sharing of information. These regulations do not limit otherwise authorized University community use of University facilities.

Time and Manner
No speech activities (distributing leaflets, picketing, speech-making, demonstration, petition circulation, and similar speech related activities) shall impede pedestrian and vehicular traffic nor unreasonably disrupt regular or authorized activities in classrooms, offices, laboratories, and other University facilities or grounds. You may be required to conduct any speech activity 15 feet or more from any exit, entrance, staircase, parking lot, or roadway if necessary to allow access. No speech activities shall be conducted at a volume that unreasonably disrupts the normal use of classrooms, offices and laboratories. Portions of a street and the time of day during which a street is not available for speech activities may be designated in order to meet traffic, emergency access, and public transit needs.

Place
University grounds are open to the public and the University community for speech activities except any grounds designated for authorized access only. University buildings are open to the public and the University community for speech activities during the regular business hours of the particular building, except the following:

Classroom buildings
Research and laboratory facilities and buildings
The Valley Library
Plageman Hall (Student Health Center)
Any area or building designated for authorized access only
Speech activities in residence halls and University-owned cooperative houses may be regulated by the Director of University Housing and Dining Services in consultation with appropriate student residence associations. Such regulations shall be content neutral.

Procedures
In order to allow scheduling and to assure public safety, persons desiring to picket or demonstrate are encouraged to notify the appropriate University official at least 24 hours in advance.

Statement on Hazing

OAR 576-018-0050

No student organization, including fraternities and sororities, organized or operating on the Oregon State University campus, nor any member of such an organization, shall intentionally haze any member, potential member or person pledged to be a member of the organization, as a condition or precondition of attaining membership in the organization or of attaining any office or status therein.

Accountability of Organizations and Individuals

OAR 576-018-0050

Members of University recognized student organizations or academic department student groups are responsible for complying with student conduct regulations as set forth in OAR 576-015-0005 to 576-015-0060 and are accountable for their behavior as part of the group.

All University-recognized organizations, including living groups, shall comply with these rules.

Student Involvement and the Student Activities Committee handle rule violations.

Student Activities Committee

SAC Constitution

The Student Activities Committee serves as the advisory committee responsible for the recognition and procedural aspects of student organizations. The committee has the responsibility for reviewing and recommending policies and regulations pertaining to social and educational activities, including those of a money raising nature, of all student organizations. The Student Activities Committee is guided by the philosophy that there is inherent educational value to be gained by participation in student activities. The committee is also guided in its deliberations by the code of conduct and standards of the Oregon State University campus and the larger university community.

The Student Activities Committee is composed of eight OSU faculty/staff members, eight OSU students and ex-officio members as designated by the Director of Student Involvement.

Disciplinary Actions and Procedures

SAC Constitution

Enforcing regulations and procedures is the primary responsibility of the organization's officers. Recommendations for violations may include cancellation of an event, withdrawal of privileges, restriction of activities, referral of individuals to the appropriate disciplinary body, issue a warning that further infractions will result in one of the previous recommendations. The committee may recommend enforcement of regulations and procedures by student disciplinary bodies.

The policies and regulations reviewed and recommended by the Committee are forwarded to the Director of Student Involvement and authorized by the Vice Provost for Student Affairs and administered by the Student Involvement staff.

Organization Gatherings

Recognized student organizations gather for many different purposes. OSU classifies these events as open or closed.

A closed event is one at which a list of members and guest that will be participating can be created prior to the event
An open event is one that is open for participation by any student or community member.
Certain open events require that the organization submit an Event Registration Form in Student Involvement.

Reserving Space

First, decide in your group on some potential dates, times and locations for the gathering. Popular locations are often reserved a year in advance for weekend events. Every facility has its own policy in regards to the reservation and use of its facility. Please contact them directly after determining the date and preferred location for your event. (Popular locations are often reserved a year in advance for weekend events)

Some important contact information for reservations of campus locations:

Dixon Recreation and McAlexander Fieldhouse 7-6828
IM Sports and Facilities 7-4083
Memorial Union Building 7-2650
Memorial Union Quad 7-3137
Non Academic Use of Campus Space 7-6444
University Housing and Dining Services Reservations 7-8521
Classroom Scheduling (closed event) 7-2181
Student Involvement 7-2101
MU East International Kitchen 7-2917
Asian Cultural Center 7-6331
Lonnie B Harris Black Cultural Center 7-4372
Centro Cultural Cesar Chavez 7-3790
Native American Long House 7-2738
Queer Resource Center 7-9161
Women's Center 7-3186

Open Event Registration Procedures

See the Information and Referral Desk in Student Involvement once you have your date and the location confirmed. Student Organization events that are open to the public and listed in either of the following categories must be registered in and authorized by Student Involvement.

Category I
Must be registered in Student Involvement two weeks prior to the event

Fundraisers
Philanthropies

Category II
Must be registered in Student Involvement four weeks prior to the event and requires an appointment with the Special Event Coordinator

Use Student Fee funds
Serve Food
Serve Alcohol
Have need for security, door control or risk management

Budgetary Resources

There are two primary budgetary resources for student organizations:

Self Funding
Educational Activities Funding

Funds In Trust
All recognized student organizations can open a FIT account with the Memorial Union Business office. This account can be utilized for depositing and holding funds received from sources other than University and Student Fee accounts, ie; membership dues, fundraisers. The use of these funds is unrestricted.

Student Fee Funding
Recognized student organizations may be able to receive funding from the Educational Activities Committee. For information about this process, contact Student Involvement or the Educational Activities Office (737-6351). The use of these funds is restricted by Educational Activities, Student Fee and University regulation.

STUDENT INVOLVEMENT CAN PROVIDE YOU WITH ADDITIONAL INFORMAITON ABOUT OTHER OPPORTUNITIES FOR MONETARY SUPPORT.

Appropriate Spending Rules

No university money from any of the sources referenced above may be spent for projects or activities in violation of State law and University rules and regulations or procedures.

Fundraising

All fundraising events must be sponsored by a recognized student organization. All financial transactions must be handled by members of the student organization.
All funds raised from the event must be deposited into the student organization's account. If an organization has multiple accounts, the funds must be returned to the same account that paid for the expense incurred in organizing the event.
An individual or individuals of the student organization may not participate for private financial gain.
If collecting currency a cash box from the MU Business Office must be used.
All checks must be written to the student organization.
Admission charges shall not discriminate on the basis of race, color, national origin, religion, sex, sexual orientation, marital status, disability, disabled veteran or Vietnam era veteran status.
All costs associated with the use of state tax-supported facilities must be paid by the student organization.
A financial report must be turned in to Student Involvement within 10 working days after the event.


			OSU Home » Student Involvement » Student Organization Development » Organization Resources » Organization and Event Planning Handbook » General Policies for all Student Organizations. General Policies for all Student Organizations Time, Place and Manner Rules for Speech Activities Statement on Hazing Accountability of Organizations and Individuals Student Activities Committee Disciplinary Actions and Procedures Organization Gatherings Reserving Space Open Event Registration Procedures Budgetary Resources Appropriate Spending Rules Fundraising Time, Place and Manner Rules for Speech Activities OAR 576-005-005 through 0025 and 0041 The University recognizes and supports the rights of free expression and speech. It is the purpose of these regulations to inform members of the University community (students, faculty, staff and organizations) and the public of the manner in which they may engage in constitutionally protected speech and expression at Oregon State University. It is the further intent to ensure the primary educational purpose of the University while promoting debate and the sharing of information. These regulations do not limit otherwise authorized University community use of University facilities. Time and Manner No speech activities (distributing leaflets, picketing, speech-making, demonstration, petition circulation, and similar speech related activities) shall impede pedestrian and vehicular traffic nor unreasonably disrupt regular or authorized activities in classrooms, offices, laboratories, and other University facilities or grounds. You may be required to conduct any speech activity 15 feet or more from any exit, entrance, staircase, parking lot, or roadway if necessary to allow access. No speech activities shall be conducted at a volume that unreasonably disrupts the normal use of classrooms, offices and laboratories. Portions of a street and the time of day during which a street is not available for speech activities may be designated in order to meet traffic, emergency access, and public transit needs. Place University grounds are open to the public and the University community for speech activities except any grounds designated for authorized access only. University buildings are open to the public and the University community for speech activities during the regular business hours of the particular building, except the following: Classroom buildings Research and laboratory facilities and buildings The Valley Library Plageman Hall (Student Health Center) Any area or building designated for authorized access only Speech activities in residence halls and University-owned cooperative houses may be regulated by the Director of University Housing and Dining Services in consultation with appropriate student residence associations. Such regulations shall be content neutral. Procedures In order to allow scheduling and to assure public safety, persons desiring to picket or demonstrate are encouraged to notify the appropriate University official at least 24 hours in advance. Statement on Hazing OAR 576-018-0050 No student organization, including fraternities and sororities, organized or operating on the Oregon State University campus, nor any member of such an organization, shall intentionally haze any member, potential member or person pledged to be a member of the organization, as a condition or precondition of attaining membership in the organization or of attaining any office or status therein. Accountability of Organizations and Individuals OAR 576-018-0050 Members of University recognized student organizations or academic department student groups are responsible for complying with student conduct regulations as set forth in OAR 576-015-0005 to 576-015-0060 and are accountable for their behavior as part of the group. All University-recognized organizations, including living groups, shall comply with these rules. Student Involvement and the Student Activities Committee handle rule violations. Student Activities Committee SAC Constitution The Student Activities Committee serves as the advisory committee responsible for the recognition and procedural aspects of student organizations. The committee has the responsibility for reviewing and recommending policies and regulations pertaining to social and educational activities, including those of a money raising nature, of all student organizations. The Student Activities Committee is guided by the philosophy that there is inherent educational value to be gained by participation in student activities. The committee is also guided in its deliberations by the code of conduct and standards of the Oregon State University campus and the larger university community. The Student Activities Committee is composed of eight OSU faculty/staff members, eight OSU students and ex-officio members as designated by the Director of Student Involvement. Disciplinary Actions and Procedures SAC Constitution Enforcing regulations and procedures is the primary responsibility of the organization's officers. Recommendations for violations may include cancellation of an event, withdrawal of privileges, restriction of activities, referral of individuals to the appropriate disciplinary body, issue a warning that further infractions will result in one of the previous recommendations. The committee may recommend enforcement of regulations and procedures by student disciplinary bodies. The policies and regulations reviewed and recommended by the Committee are forwarded to the Director of Student Involvement and authorized by the Vice Provost for Student Affairs and administered by the Student Involvement staff. Organization Gatherings Recognized student organizations gather for many different purposes. OSU classifies these events as open or closed. A closed event is one at which a list of members and guest that will be participating can be created prior to the event An open event is one that is open for participation by any student or community member. Certain open events require that the organization submit an Event Registration Form in Student Involvement. Reserving Space First, decide in your group on some potential dates, times and locations for the gathering. Popular locations are often reserved a year in advance for weekend events. Every facility has its own policy in regards to the reservation and use of its facility. Please contact them directly after determining the date and preferred location for your event. (Popular locations are often reserved a year in advance for weekend events) Some important contact information for reservations of campus locations: Dixon Recreation and McAlexander Fieldhouse 7-6828 IM Sports and Facilities 7-4083 Memorial Union Building 7-2650 Memorial Union Quad 7-3137 Non Academic Use of Campus Space 7-6444 University Housing and Dining Services Reservations 7-8521 Classroom Scheduling (closed event) 7-2181 Student Involvement 7-2101 MU East International Kitchen 7-2917 Asian Cultural Center 7-6331 Lonnie B Harris Black Cultural Center 7-4372 Centro Cultural Cesar Chavez 7-3790 Native American Long House 7-2738 Queer Resource Center 7-9161 Women's Center 7-3186 Open Event Registration Procedures See the Information and Referral Desk in Student Involvement once you have your date and the location confirmed. Student Organization events that are open to the public and listed in either of the following categories must be registered in and authorized by Student Involvement. Category I Must be registered in Student Involvement two weeks prior to the event Fundraisers Philanthropies Category II Must be registered in Student Involvement four weeks prior to the event and requires an appointment with the Special Event Coordinator Use Student Fee funds Serve Food Serve Alcohol Have need for security, door control or risk management Budgetary Resources There are two primary budgetary resources for student organizations: Self Funding Educational Activities Funding Funds In Trust All recognized student organizations can open a FIT account with the Memorial Union Business office. This account can be utilized for depositing and holding funds received from sources other than University and Student Fee accounts, ie; membership dues, fundraisers. The use of these funds is unrestricted. Student Fee Funding Recognized student organizations may be able to receive funding from the Educational Activities Committee. For information about this process, contact Student Involvement or the Educational Activities Office (737-6351). The use of these funds is restricted by Educational Activities, Student Fee and University regulation. STUDENT INVOLVEMENT CAN PROVIDE YOU WITH ADDITIONAL INFORMAITON ABOUT OTHER OPPORTUNITIES FOR MONETARY SUPPORT. Appropriate Spending Rules No university money from any of the sources referenced above may be spent for projects or activities in violation of State law and University rules and regulations or procedures. Fundraising All fundraising events must be sponsored by a recognized student organization. All financial transactions must be handled by members of the student organization. All funds raised from the event must be deposited into the student organization's account. If an organization has multiple accounts, the funds must be returned to the same account that paid for the expense incurred in organizing the event. An individual or individuals of the student organization may not participate for private financial gain. If collecting currency a cash box from the MU Business Office must be used. All checks must be written to the student organization. Admission charges shall not discriminate on the basis of race, color, national origin, religion, sex, sexual orientation, marital status, disability, disabled veteran or Vietnam era veteran status. All costs associated with the use of state tax-supported facilities must be paid by the student organization. A financial report must be turned in to Student Involvement within 10 working days after the event.