Oregon State University

Student Records & Privacy Rights

Student Records and Privacy Rights


 

What does FERPA mean?

FERPA stands for the Family Educational Rights and Privacy Act (FERPA) of 1974 (20 U.S.C. § 1232g; 34 CFR Part 99). It is a federal law that protects the privacy of student education records. "Education records" are "those records, files documents, and other materials which 1) contain information directly related to a student; and 2) are maintained by an educational institution. (20 U.S.C. § 1232g(a)(4)(A); 34 CFR § 99.3). FERPA applies to all schools that receive funds under an applicable program of the U.S. Department of Education.

 


 

What does FERPA mean for me, a student?

Generally speaking, FERPA allows the University to disclose education records or personally identifiable information from education records in the following circumstances: with the written consent of the student, if the disclosure meets one of the statutory exemptions, or if the disclosure is directory information and the student has not placed a hold on release of directory information. Pursuant to WAC 478-140-024(5), directory information at the Oregon State University is defined as:

  • Student's name
  • Current mailing address and telephone number
  • Email address (only the ONID address)
  • Campus office address
  • Class standing
  • Month and day (not year) of birth
  • Major field of study
  • Full time or part-time enrollment status
  • Status as a graduate teaching assistant or graduate research assistant
  • Participation in officially recognized activities and sports
  • Dates of attendance
  • Degrees and awards received
  • Dates(s) of degrees(s)
  • Most recent previous educational institution attended by student (includes high shool)

FERPA allows the University to release a student's directory information to anyone unless the student informs the Office of the Registrar that he or she does not wish directory information to be released.

"NO" to Release of Directory Information

A student may request in writing that all of the above directory information be kept confidential. This option may be exercised by filing a written, dated, and signed request at the Registrar's Office any time. The restriction remains in effect until revoked by the student even if the student leaves the university or graduates. 

You should be aware that restricting the release of your directory information has other consequences. For instance, a FERPA restriction makes it difficult or impossible for potential employers to verify your enrollment, or to verify the fact that you have earned a degree from the University. For this reason alone, many students choose to remove their FERPA restriction. 

Students Records - Right to Privacy

 


 

Notification of Students Rights Under FERPA

FERPA also affords students certain rights with respect to their education records. These rights include:

  1. The right to inspect and review the student's education records within 45 days of the day the University receives a request for access.
  2. The right to provide written consent before the University discloses personally identifiable information from the student's education records, except to the extent that FERPA authorizes disclosure without consent.
  3. The right to file a complaint with the U.S. Department of Education concerning alleged failures by the University to comply with the requirements of FERPA. The name and address of the Office that administers FERPA is: 

    Family Policy Compliance Office
    U.S. Department of Education
    400 Maryland Avenue, SW
    Washington, DC 20202-5901

For complete information about student rights with regard to FERPA you may visit: U.S. Dept. of Education Policy Guidance.

Upon request, the University also discloses education records without consent to officials of another school in which a student seeks or intends to enroll. This disclosure may be made at any point in time, even after the student has enrolled in the new school, if the disclosure is in connection with the student's enrollment in the new school. The University may also update, correct, or explain information it has disclosed to another school in which a student seeks or intends to enroll. 

 


 

Non-Directory Information

This information is protected and MAY NOT BE RELEASED.  If there are unusual and extraordinary circumstances refer the request to the Office of the Registrar, 102 Kerr Administration Building, 541-737-4048.

Student's Gender

Transcript: Official or unofficial

Transcript: Student copy

Social Security Number (complete or partial)

Student ID Number (whether SSN or generated ID). All access and use at Oregon State University of the Social Security Number is prohibited except for meeting federal or state requirements, compliance and reporting.

Academic college enrolled in at OSU

Grades earned

Credits earned

Graduation status; course work yet to be completed (Cannot report whether student has applied for graduation)

Residency status

Fees paid

Class rank

Current academic status (probation; suspension; petitions; readmit status. That a student has applied can be released, but the status of the application cannot be released.)

VA, Social Security Status

GPA (Grade Point Average)

Class schedule

Parent or guardian name or address

All other information about a student

These policy guidelines are in accordance with Oregon Revised Statutes (ORS 351.065), the Federal Family Educational Rights and Privacy Act of 1974 (PL 93-380) [34 CFR Part 99], and Oregon Administrative Rule 576-020-0005.


 

Directory Information 

The following is public record and may be released to any inquiry, unless the record in Banner is marked as confidential.

Student's name 

Current mailing address (CM address in Banner) and telephone number 

E-mail address (only the ONID address) 

Campus office address 

Class standing [e.g. freshman, sophomore, etc.] 

Month and day (not year) of birth 

Major field of study 

Full-time or part-time enrollment status 

Status as a graduate teaching assistant or graduate research assistant 

Participation in officially recognized activities and sports 

Dates of attendance 

Degrees and awards received 

Date(s) of degree(s) 

Most recent previous educational institution attended by student (includes high school) 

 

These policy guidelines are in accordance with Oregon Revised Statutes (ORS 351.065), the Federal Family Educational Rights and Privacy Act of 1974 (PL 93-380) [34 CFR Part 99], and Oregon Administrative Rule 576-020-0005.

Contact Info

Copyright ©  2014 Oregon State University
Disclaimer
Student Conduct and Community Standards
B-058 Kerr Administration
Building
Oregon State University
Corvallis, OR  97331
(541) 737-3656
SCCS@oregonstate.edu