Oregon State University

The Conduct Hearing Process

An image of the exterior of Poling hall.

Most conduct violations are addressed by one of three review processes:

  1. Informal Administrative Hearing - Non-Academic Violation
    The majority of conduct violations committed by students are non-academic in nature. Some of these might include, but are not limited to, violations involving alcohol, possession of less than one ounce of marijuana, theft, trespassing, misuse of computer resources, or disruptive behavior. For first offenses, students are generally invited to resolve the situation by participating in an Informal Administrative Hearing.

  2. Formal Student Conduct and Community Standards (SCCS) Committee Hearing
    In more egregious cases where the Director of Student Conduct and Community Standards determines that the alleged violation may result in suspension or expulsion from the University, the case will be referred for a Student Conduct Committee Hearing.

  3. Academic Integrity Review
    Academic dishonesty violations not only incur academic penalties, but create a disciplinary record and must be resolved through the conduct process. A second violation may result in suspension from the University.

Informal Administrative Hearing - Non-Academic Violation

  1. A report is received by the Student Conduct and Community Standards (SCCS) office describing an incident indicating that a student has violated the Student Conduct Code.
  2. The Conduct office will e-mail the student a notice informing her/him of the report.
  3. The student will be instructed to call within three days to schedule an appointment.
  4. A direct link to this SCCS website page will be provided to allow the student to read about the conduct review process and find answers to frequently asked questions.
  5. The student will meet with a "hearing officer" who is a member of the Conduct office staff. At the meeting, hearing options will be explained and the student will choose one of the following:
    1. Informal hearing, in which case the conversation would continue with the determination of responsibility and the outcome determined by the hearing officer at that meeting.
    2. SCCS Committee hearing, in which the violation(s) would be adjudicated before a panel of five students and five faculty/staff members of the University's SCCS Committee.
  6. The student has the opportunity to explain his or her account of what happened before, during and after the incident.
  7. A decision will be made of "responsible" or "not resonsible." Outcomes, or "sanctions," will be considered, assigned, and tracked for completion.
  8. The report will remain in a confidential disciplinary file for five years.

Formal Student Conduct and Community Standards (SCCS) Committee Hearing

  1. A written notice of charges will be delivered to the student with instructions to appear before the Committee on a date no sooner than 48 hours and no later than 14 days. If the student has been properly notified and fails to appear, the Committee may proceed with the hearing and disciplinary action may be taken.
  2. The Committee consists of five students appointed by the Associated Students of OSU (ASOSU) and five faculty/staff appointed by the Vice Provost for Student Affairs.
  3. All hearings are closed and information presented in them and all supporting documents are confidential. The hearing does not follow courtroom procedures.
  4. During the hearing, the accused student may be accompanied by an advisor of the student's choice, however the advisor does not represent the student and the student will be expected to speak for her or himself at all times.
  5. During the hearing, the student has the opportunity to offer information and testimony on her or his own behalf. The student also has the opportunity to review and respond to all information, statements, or evidence presented.
  6. Members of the Committee may ask questions of any persons present during the hearing.
  7. After the chairperson has determined that all necessary information has been presented and questions answered, the Committee will go into executive session and all other persons will be excused.
  8. The Committee will determine, based on the greater weight of the evidence, whether or not it believes the accused student is responsible for violating the Student Conduct Code and, if so, the Committee will reconvene with the accused student and a SCCS representative to consider what sanctions may be appropriate. The student may waive her/his right to be present. If the Committee has determined that the student is not responsible, the hearing will be terminated at this point.
  9. If the accused student is determined to be responsible, the hearing will continue to gather further information prior to the Committee's determination of sanctions. The student may present evidence of any mitigating circumstances. and the Conduct representative may present evidence of prior Student Conduct Code violations.
  10. The Committee will again go into executive session to make a decision about appropriate sanctions. The Committee's decision will be in the form of a written recommendation to the Director of SCCS. The time between the conclusion of the hearing and the delivery of the recommendation to the Director shall be no more than three days, excluding weekends and holidays.
  11. The Director will consider the Committee's recommendations and, after legal review, will communicate the University's decision in writing to the student.

Academic Integrity Review

  1. A report, along with evidence, is received by the Student Conduct and Community Standards (SCCS) office outlining an occurrence of academic dishonesty.
  2. Generally, if this is a first report of academic dishonesty, the SCCS office will e-mail the student a notice to complete an Academic Integrity online course via Blackboard.
  3. Once assignment related to the Academic Integrity online course have been submitted, the student will schedule and attend an individual follow-up meeting with a hearing officer. For students out of the local area, this follow-up may occur by phone.
  4. If this is a second report of academic dishonesty, the SCCS office will e-mail the student a notice to appear before the SCCS Committee for a formal hearing with a possible outcome of suspension from the University. (See Formal SCCS Committee Hearing)
  5. The report will remain in a confidential disciplinary file for five years.

Contact Info

Copyright ©  2014 Oregon State University
Student Conduct and Community Standards
B-058 Kerr Administration
Oregon State University
Corvallis, OR  97331
(541) 737-3656