General Policies

Tutors must conduct themselves in a professional manner in all aspects of their relationship with the student athletes. Tutors are expected to restrict their involvement with student  athletes to helping them fulfill course requirements. The relationship should be  characterized by a certain professional distance on the part of the tutor. It is beyond the scope of a tutor's position to try to solve the student athlete’s personal problems.

That said, effective tutoring involves a certain level of trust between the student and the tutor. It is important that tutors develop a professional rapport with the student athlete(s). Creating a professional relationship which is based on trust and mutual respect can facilitate a willingness, on the part of the student athlete, to work hard, and can lead to extremely effective tutoring sessions.

Tutors must be on time and prepared for all tutorial sessions that have been scheduled. If for some reason you are not able to attend a previously scheduled session, please let the student athlete, the student athlete’s Counselor know 24 hours in advance.

Dating and socializing with student athletes is not permitted. We recognize that on occasion a tutor and a student athlete may develop a relationship that extends beyond the scope of a traditional tutoring situation. Remember that you are a professional who has been hired to perform an important job. If you enter into a non‐professional relationship of any kind with a student athlete, please inform the Learning Services Counselor so that the student athlete can be assigned to work with another tutor. Examples of non‐professional relationships include, but are not limited to: dating, hooking up, going out socially, “friendships” through online social networking sites like Facebook and MySpace, and socializing at your residence or a student athlete’s place of residence. If you are unclear about whether a specific action, activity or behavior is non‐professional, contact the Learning Services Counselor for clarification. Ask Before You Act!

Confidentiality protections are guaranteed to all Oregon State University student records under the Family Educational Rights and Privacy Act (FERPA). These protections extend to all tutorial services on campus, including those offered through ASA. Under no circumstances should tutors discuss the any information learned regarding course grades or academic standing with anyone other than the student athlete or the ASA staff members. A student athlete’s personal information, such as injuries, relationship status, team dynamics, etc. is also confidential. Any breach of confidentiality will result in immediate dismissal from the tutorial staff.

FERPA confidentiality protections extend across all mediums of communication: print, e‐mail, the Internet (including Facebook, MySpace, etc.), word‐of‐mouth, etc. Initial access to official and unofficial student records is limited to OSU faculty and staff with an academic need‐to‐know. This privacy protection extends after students finish at OSU. For more information on the requirements and protections of FERPA visit

Dress Code
Tutors must dress and conduct themselves in a professional manner. Provocative or tight‐fitting clothing, revealing shirts, bare midriffs, offensive images, logos or slogans, and excessively short shorts or skirts are all inappropriate attire when conducting tutorial sessions with student athletes. The Learning Services Counselor is happy to answer any questions about the translation of “inappropriate attire” to specific articles of clothing.

Academic Honesty
It is the tutor's responsibility to be familiar only with the material he/she is tutoring. It is not the tutor's responsibility to do a student athlete's work for him/her. Your role is to assist students in understanding the material, nothing more. This is especially important in the case of writing assignments. Tutors should never write any portion of a student athlete's papers; this includes but is not limited to: outlining, typing, editing, or providing written information for the student athlete.

Further Guidelines on Helping with Writing Assignments
When helping a student athlete improve written work, a tutor should never hold a pen in his/her hand or touch a keyboard. Above being unethical and a form of academic dishonesty, this is unsound pedagogical practice. Discuss ideas with students, and have students translate the discussion into written form. Subverting this process does not help a student’s writing skills, which, in this case, is the specific goal of your work. Discussion makes the “editing” process take considerably longer, but your job is not a race, and time constraints (e.g. the paper in question being due in an hour) are not your concern. The solution for time crunches is better planning and time management, not an editing process that involves interaction between tutor and paper and not tutor and student.

Oregon State University’s Policies Regarding Academic Honesty
The Student Conduct and Community Standards office definies academic dishonesty here.

Please note that any violation of these Academic Honesty policies will be cause for immediate termination of employment with ASA.

If at any time you feel pressure from a student athlete or administrator to violate any of the aforementioned policies, refuse and then report this to the Learning Services Counselor. In addition, we ask that you inform the Learning Services Counselor of any cases of student athletes involved in academic dishonesty of which you become aware.