The Student Events & Activities Center (SEAC) is the hub of student organization activity on the OSU campus, responsible for providing advice, training and support to student organizations hosting events on the OSU campus. With a focus on creating an environment of care for the student planner, their organization and the community, we provide workshops, consultation, and review, enhancing student knowledge and influencing positive activity outcomes.
All student organization open, on-campus events are required to be registered a minimum of 2 weeks in advance of the date of the event. The following link (studentorgs.oregonstate.edu) is the online event reporting form. To complete the form, you will need complete event information including date, time, location, funding, marketing and details/description of your event.
The Events and Activities Team can provide planning and day of event support to ensure that student planners have access to the necessary tools for success. The SEAC is also home to the Cultural Meals Program, a self-catering mechanism for student programming.
The Student Events & Activities Program supports the development and hosting of programs through:
link to: Campus Calendar
For more information, contact us at:
Phone: 541.713.8368
Email: events.sli@oregonstate.edu
Visit: SEAC, MU 103
The Student Events & Activities Program administers requests by recognized organization, Greek Organizations, students programming for academic credit and some student lead university programs to host/sponsor events & activities.
Recognized student organizations must follow the Oregon Administrative Rules Section 18 when hoting events and activities. The following linked document includes the event specific regulations outlined in OAR Section 18.
Event Request by recognized stundent organizations, including Greek Organizations are made online through the student organization online data system.
In order to sign into your organization’s account and register your event go to https://gunadiframework.com/sli:
The Student Events & Activities Program is committed to creating visibility for all student programs/activities and events to provide opportunity for broader campus participation, an enhanced sense of our global community and an awareness of the importance of student programming in the achievement of the University mission.
The Student Events & Activities Center utilizes both campus based and social media formats to connect students to the activities occuring throughout the OSU campus.
Social Media:
OSU campus based Media:
The Student Events & Activities Program believes that success in programming is only obtainable when programmers develop positive respectful relationships during the planning and hosting process.
Link CLub and Org Resources here
The Student Events & Activities Program provides student planners tools to assess their event/activity/program for potential risk or liability caused by:
What is considered a “high risk activity”? All events/activities that include, but are not limited to:
When does the size of the crowd create potential for risk?
How do I take care of the reputations of yourself, your club and your community?
How do I determine what is reasonable financial risk for my club, for my service providers?
The Student Leadership & Involvement Cultural Meal Support Program enhances student learning and student success through co-curricular involvement by providing students with the opportunities to further develop and enhance organization and people skills while planning and preparing authentic cultural meals.
For more information, stop by the Student Events & Activities Center in MU 103 or review the information availabel through the links below.
Kitchen Reservations - Policies and Fees
View Cultural Celebrations CD online
The recipes listed on this page are just a sample of the food that has been prepared by the following organizations over the past 10 years. These are not professional tested recipes, rather, they are provided by students, some of which have been handed down generation to generation.
The quantification of the recipes that you see is used as a tool to aid in product purchasing as well as a guide to visualizing the quantity of food that is prepared. The industrial kitchen that is used for production by students does not provide the same familiarity that a kitchen at home would, but accepting these adaptations of recipes and processes is part of the learning process.
For more recipes, and for individual serving sizes,
view the Cultural Celebrations CD online.
Directory of Recipes
| African Student Association Plaintains |
Ag Exec Council Baked Beans |
Asian Pacific American Student Union Almond Jello |
| Association of Latin American Students Beef Turnovers |
Black Student Union Candied Yams |
Chinese Association of OSU Shaomai |
| European Student Association Bruschetta |
Hmong Student Organization Khaub Poop (Chicken Curry Soup) |
Hui-O-Hawaii Shoyu Chicken |
| Indian Student Association Curry Puffs |
International Students of OSU Classic bubble tea |
Isang Bansang Pilipino Lumpia |
| Japanese Student Association Chow Mein |
Kalmekak Community Outreach Pozole |
Movimiento Estudiatil Chicanos de Aztlan Pico de Gallo |
| Mezo American Student Association Mae Bentas (Brazil) |
Native American Student Association Fry bread |
Permias Bakwan Jaqung (corn fritters) |
| Rainbow Continuum Fruit Salad |
Vietnamese Student Association Roast pork |
Event Yield: 350
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Event Yield: 300 people
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Event Yield 336
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Event Yield: 400
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Event Yield: 100
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Chinese Association of OSUShaomaiEvent Yield: 1200
Instructions:
European Student AssociationBruschettaEvent Yield: 200 Instructions:
Hmong Student OrganizationKhaub Poop (Chicken Curry Soup)Event Yield: 350
Instructions:
Hui-O-HawaiiShoyu ChickenEvent Yield: 650 Instructions:
Day of event: Indian Student AssociationCurry PuffsEvent Yield: 1500
Instructions:
International Students of OSUClassic bubble teaEvent Yield:500
Instructions:
Isang Bansang PilipinoLumpiaEvent Yield: 800
Instructions:
Japanese Student AssociationChow MeinEvent Yield: 300
Instructions:
Kalmekak Community OutreachPozoleEvent Yield: 250 Instructions:
Movimiento Estudiatil Chicanos de AztlanPico de GalloEvent Yield: 25 qts Instructions: Mezo American Student AssociationMae Bentas (Brazil)Event Yield: 350
Instructions:
Native American Student AssociationFry breadEvent Yield: -- Instructions:
PermiasBakwan Jaqung (corn fritters)Event Yield: 300
Instructions:
Rainbow ContinuumFruit SaladEvent Yield: 888 Instructions:
Vietnamese Student AssociationRoast porkEvent Yield: 400 Instructions:
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If you are interested in using the MU East Kitchen to self-cater an event, review the MU East Kitchen Policy and Use Agreement. Then, contact the Student events & Activities Center at events.sli@oregonstate.edu to schedule an appointment to discuss the details of your event. An Event Information Worksheet must be completed and handed to Anderson at that meeting.
(Download PDF verson of Kitchen Rental Fees)
The MU East Kitchen is a full institutional production kitchen equipped with production equipment, storage, refrigeration and dishwasher facilities. Both small wares for production and serving as well major production equipment, i.e.; 2 convection ovens, 2 woks, 2 deep fat fryers, 8 burner gas range, combi-oven, 3 forty gallon steam kettles, hot and cold holding equipment, and a step van for production and transportation purposes. Use of this space requires staffing oversight, and custodial service for each activity. This fee is inclusive of all needed sanitation & cleaning chemicals, saran and aluminum wrap, plastic gloves & aprons, trash liners and disposal, recycling, towels, paper products for sinks and bathrooms.
Snell Hall Kitchen Minor Use Major Use
Hourly (*S/NS) $20/$40 $30/$60
Full Day (*S/NS) $200/$400 $300/$600
Minor Use - simple production with limited use of space and equipment. One student staff or student event supervisor at all time.
Major Use - complex production with use of greater than 50% of available resources. One student event supervisor and one student staff at all time.
*S = Student/Student Organization - any program hosted by a student-fee funded organization, Recognized Student Organization or University Student-Lead Program.
*NS = Non Student/Community - any non student-fee funded program being hosted by non-recognized student organizations or University Student-Lead Programs.
Staffing Fees:
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Event Supervisor (student) |
Event Support (student) |
Faculty Staff |
Custodial |
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$40.00/hr |
$20.00/hr |
$65.00/hr |
$35.00/hr |
Transportation Fee: $30 for first hour plus $20 driver fee each additional hour
Equipment Fees:
| Gas Grill |
$50.00 + Propane + transportation fee |
| Container Holding Warming/Cooling Cart |
$25.00 + transportation fee |
| Sno Cone Machine w/10 gals of ice |
$25.00 + transportation fee |
| 10 gal beverage server |
$10.00 |
| Hand Washing Station (5 gal container, discard bkt, hand towels, soap) |
$8.00 |
| 5 gal beverage server |
$5.00 |
| Chafing Dish (rack, lid, pan, fuel holders) |
$5.00 |
| Food storage rack | $5.00 |
| Hotel Pans/sheet trays-(various sizes) | $2.00 |
| Utensils (various) |
$1.00 |
| Sterno |
$1.00 per can |
| Paper Products | actual cost + transportation/delivery fee (where applicable) |
| Food items |
actual cost + transportation/delivery fee (where applicable) |
| Propane |
actual cost |
Clean-up Fees: A minimum charge of $300 will be assessed if the renting group does not provide adequate clean up volunteers for the specified time schedule.
Students love free food, and events love attendees! This is what makes food events so popular. However, a great deal of work goes into creating a successful food event. You need to decide on a menu, identify and modify recipes to create a shopping list, reserve a kitchen with the tools to execute your large order, and finally, gather volunteers for cooking, preperation, serving, and cleanup! It's a lot of work, but it's worth it when you have 500 or more students coming to attend your event!
The Cultural Meal Support Program is here to help you in your planning. We have trained consultants who can walk you through the process, staff to help serve, prepare and cleanup, a kitchen for cooking, and a van to transport the food.
This webpage offers tools, quotes, and advice to help you get started on a path to a successful food event. Note: you'll need Adobe Acrobat Reader to view the following files.
Getting Started - Event Planning Sheet
Event Planning Timeline--For an outline template click here.
Recreational (sports/competition) Event Information
- Recreational Event Checklist
VSO Liability Waiver - Individual
Fundraising & Money Handling Procedures
- Fundraising & Money Handling Procedures Checklist
Creating an Event/Program Budget
- On-Campus Philanthropy Checklist