Event Reporting - Sponsored Student Organization (SSO)

 

Video Length 00:57 - click the red CC button at the bottom of the video for captions.

 

Sponsored Student Organizations are required to officially report all activities, events, programs to ensure participation with the OSU self insurance fund. By reporting your event you will be in essence submitting a risk assessment. This will allow your advisor, the Student Events Activities Center and the Office of Risk Management opportunity to provide advice and education to student organization leaders in maintaining environments of risk reduction promoting the development of knowledge around programming with care for the community.

• The first opportunity to report is a component of the Annual Registration process. You will be asked to list all known annual activities, programs and events.*
• Secondarily, you will need to submit an actual event report at minimum of 30 days in advance of the activity, event, program through the Student Organization Data Base. This posting will require a detailed outline of the activity which will allow you to identify areas that need consideration for special care as well create visibility to the broad OSU community through automated listing on the OSU calendar. This report will also allow Student Events and Activities to track the good work of your organization for consideration of recognition and awards. Special care around fundraisers, philanthropy, travel and sponsorship/participation by non-OSU individuals and/or minors, alcohol and food service is required.**

 

*Activities that reoccur such as general meetings need only be reported once with notation of frequency of occurrence.

**The organization's social and recreational gatherings are not seen as official university business/sponsored activities that are covered by the University Self-Insurance Fund and do not need to be reported. However the same standard of care regarding risk should be taken.

 

Event Reporting Link***

 

***This link will direct you to our secure database at https://studentorgs.oregonstate.edu/sli2/ we are working in conjuntion with OSU Central Web Services to authenticate your identification using ONID login and password.

For security purposes, the database requires your browser be Internet Explorer 8 (IE8) or Mozilla Firefox.  If you are not using IE8 for banner or other reasons, please use Firefox.  Both browsers are approved by Central Web Services and should be available for all university computers.  Please contact your network administrator for help with these programs if needed.

Event Reporting - Non-Affiliated Student Organization (NSO)

Video Length 00:41 - click the red CC button at the bottom of the video for captions.

Non-Affiliated Student Organizations are not required to report their activities. When programming on campus an NSO must meet the standard of care and comply with any regulations, procedures, etc. established through the facility/venue that is being used.

Event Reporting - Voluntary Student Organization (VSO)

Video Length 01:19 - click the red CC button at the bottom of the video for captions.

 

Volunteer Student Organizations are required to officially report all on-campus activities, events, programs that are open to more than club members, including all philanthropies and fundraisers, those with minors or vendor participation, alcohol and food service as well all University Sponsored Activities.

General meetings, executive meetings, organization member social and recreational gatherings, information tables, etc. do not need to be reported.

• The first opportunity to report is a component of the Annual Registration process, the Student Organization Risk Survey. You will be asked to list all known annual activities, programs and events.*
• Secondarily, you will need to submit an actual event report at minimum of 30 days in advance of the activity, event, program through the Student Organization Data Base to the Student Events and Activities Center. This posting will require a detailed outline of the activity which will allow you to identify areas that need consideration for special care as well create visibility to the broad OSU community through automated listing on the OSU calendar. This report will also allow Student Events and Activities to track the good work of your organization for consideration of recognition and awards. Special care around fundraisers, philanthropy, alcohol and food service, sponsored travel and sponsorship/participation by non-OSU individuals or minors are required.

*Activities that reoccur such as general meetings need only be reported once with notation of frequency of occurrence.

 

 

Event Reporting Link**

 

**This link will direct you to our secure database at https://studentorgs.oregonstate.edu/sli2/ we are working in conjuntion with OSU Central Web Services to authenticate your identification using ONID login and password.

For security purposes, the database requires your browser be Internet Explorer 8 (IE8) or Mozilla Firefox.  If you are not using IE8 for banner or other reasons, please use Firefox.  Both browsers are approved by Central Web Services and should be available for all university computers.  Please contact your network administrator for help with these programs if needed.