Student Organizations @ OSU

Welcome to the Home for Student Organizations @ Oregon State University

Registration for new and returning clubs & organizations for the 2012-2013 academic year is Friday, May 3, 2013! All registration materials, approvals and confirmations must be completed by that date. Registration for the next acadeic year will open during summer, 2013.

Welcome to the Student Events and Activities Program and your home for student organization information, support and development. Please explore the information below or among the menu items to the left, and if you have any questions or concerns, please do not hesitate to contact us. We are available via email at student.orgs@oregonstate.edu and by phone at 541.713.8368. W also invite you to stop by our office located in MU 103 anytime for assistance.

Search for Student Organizations Renew Your Organization's Recognition Submit Event and Activity Report

Student Organization Classification Resources & Support for Student Organizations

Start a New Organization Funding for a Program, Event, or Activity

STUDENT ORGANIZATION CLASSIFICATION

In an effort to properly account for and appropriately support student organization on campus, student organizations at OSU will be classified in one of three ways. These classifications define the level of responsibility of student organizations and their relationship to the university, while also helping to facilitate the allocation of resources. On the menu to your left and linked below, you will find information about each classification as well as an overview of University Benefits for Student Organizations.

Letter to the OSU Community

To the OSU Student Organization Community,

Over the course of spring term you were asked to engage in conversation around and provide feedback for a new model of relationship for student organizations (clubs, teams, chapters, coalitions, etc.) here at Oregon State. Based on those discussions, a revised policy replacing Division 18 of the OARs has been approved and went into effect on July 1, 2010. At the core of the policy is a model of relationship with three categories of student organizations – Sponsored, Voluntary & Non-Affiliated. Each organization type will be based upon the mission and goals of the student organization and their alignment with departmental and University mission, purpose and goals. Various levels of education, advising, and support will be required and/or provided for each category in order to allow all student organizations to flourish.

In recent years, it has been difficult to account for all of the student organizations active and involved at OSU. In order to provide more clarity around the relationship of various student organizations with the University, the new policies and procedures are intended to create more visibility around student organizations and the great work they are doing in our community. Beginning Monday, September 27, 2010, the registration and recognition process for student organizations will be open for the 2010-2011 academic year. It is imperative that ALL student organizations register and move towards recognition (where applicable). Student organizations who have been provided resources in the past (funding, administrative support, office/storage space, supplies, etc.), must be recognized in order to maintain access those resources. Detailed information regarding each organization type, including recognition criteria and responsibilities of sponsoring units, can be found on the Administrative Policies and Procedures (PPMM) website at http://oregonstate.edu/fa/manuals/sor/001. The policy can also be found on the student organization website (http://oregonstate.edu/sli/studentorgs) along with additional information and procedures needed to complete the registration and recognition process. In addition to the resources available online, the Student Events & Activities Center will host several Town Hall Q & A meetings (see below for schedule) for those who have questions around the registration/recognition process.

As with any new policies and processes, we anticipate that there will be growing pains and challenges around implementation. As such, we have extended the deadline for student organizations to renew their annual registration/recognition from October 31, 2010 to December 3, 2010 (end of dead week). There is on-going work in several areas related to student organizations including finances and accounting, risk management and website access. We anticipate that it will take the better part of 2010-2011 academic year to complete and implement the on-going work and to work out all of the kinks and unforeseen obstacles. We have worked diligently to make things as clear and transparent as possible and will continue to maintain that focus for on-going work. We request your patience and awareness as we make this transition.

If you have additional questions, comments or concerns, please contact the Student Events and Activities Center at student.orgs@oregonstate.edu or by phone at 541-71-EVENT (3-8368).

Robin Ryan Danté Holloway
Assistant Director, Student Events & Activities Coordinator, Student Organizations

Search for Student Organizations at OSU

Below you will find a comprehensive list of all currently Recognized and/or Registered Student Organizations at Oregon State University. Please use the tools below to search for specific groups or groups based on student organization category or classification.

Part of Organization Name:
(Note: Please use just one word or part of a word when searching – i.e. "bad" or "badminton" rather than "badminton club")

Category:

Sponsor:

Organization Name	Nickname	Classification	Website
2fortytwo@NWHills	242	Voluntary Student Organization	Group Dashboard
Able Student Alliance		Voluntary Student Organization	Group Dashboard
Acacia Fraternity	AKAK	Voluntary Student Organization	Group Dashboard
Active Minds		Sponsored Student Organization	Group Dashboard
Actuarial Science Club, Oregon State University	ASC	Sponsored Student Organization	Group Dashboard
Adelphos Echelon		Voluntary Student Organization	Group Dashboard
Adventist Christian Fellowship		Voluntary Student Organization	Group Dashboard
Advocates for Freethought and Skepticism		Voluntary Student Organization	Group Dashboard
African Student Association	ASA	Sponsored Student Organization	Group Dashboard
Agricultural Animal Club	Ag Animal Club	Voluntary Student Organization	Group Dashboard
Agricultural Education Club, Oregon State University		Sponsored Student Organization	Group Dashboard
Agricultural Executive Council	Ag Exec	Sponsored Student Organization	Group Dashboard
AIGA - Oregon State University		Sponsored Student Organization	Group Dashboard
Air Force 685th Cadet Wing		Sponsored Student Organization	Group Dashboard
Alpha Chi Omega	AchiO	Voluntary Student Organization	Group Dashboard
Alpha Gamma Delta	AGD	Voluntary Student Organization	Group Dashboard
Alpha Gamma Rho	AGR	Voluntary Student Organization	Group Dashboard
Alpha Kappa Psi	AKPsi	Sponsored Student Organization	Group Dashboard
Alpha Lambda Delta	ALD	Sponsored Student Organization	Group Dashboard
Alpha Nu Sigma		Sponsored Student Organization	Group Dashboard
Alpha Phi		Voluntary Student Organization	Group Dashboard
Alpha Pi Mu		Sponsored Student Organization	Group Dashboard
Alpha Sigma Phi	Alpha Sigs	Voluntary Student Organization	Group Dashboard
Alpha Tau Omega Fraternity	ATO	Voluntary Student Organization	Group Dashboard
Amateur Radio Club	W7OSU	Sponsored Student Organization	Group Dashboard
American Animal Hospital Association	AAHA	Voluntary Student Organization	Group Dashboard
American Association of Equine Practitioners	AAEP	Voluntary Student Organization	Group Dashboard
American Association of Feline Practitioners		Voluntary Student Organization	Group Dashboard
American Association of Pharmaceutical Scientists Student Chapter @ Oregon State University		Voluntary Student Organization	Group Dashboard
American College Health Care Administrators, Oregon State University Chapter of the		Sponsored Student Organization	Group Dashboard
American College of Veterinary Pathology, Student Chapter @ OSU	Path Club	Voluntary Student Organization	Group Dashboard
American Congress on Surveying and Mapping @ OSU, Student Chapter	ACSM	Sponsored Student Organization	Group Dashboard
American Fisheries Society/The Wildlife Society, Oregon Student Chapters of		Sponsored Student Organization	Group Dashboard
American Institute of Aeronautics and Astronautics, OSU	AIAA	Sponsored Student Organization	Group Dashboard
American Medical Student Association, Student Chapter @ Oregon State University		Voluntary Student Organization	Group Dashboard
American Nuclear Society/ Health Physics Society		Sponsored Student Organization	Group Dashboard
American Railway Engineering and Maintenance-of-way Association, OSU Student Chapter of		Sponsored Student Organization	Group Dashboard
American Society for Photogrammetry and Remote Sensing (OSU Chapter)	ASPRS OSU Chapter	Sponsored Student Organization	Group Dashboard
American Society of Civil Engineers	ASCE	Sponsored Student Organization	Group Dashboard
American Society of Interior Designers	ASID	Sponsored Student Organization	Group Dashboard
American Veterinary Dentistry Society, Student Chapter		Voluntary Student Organization	Group Dashboard
American Veterinary Medical Association, Oregon State University Student Chapter of the	SCAVMA	Sponsored Student Organization	Group Dashboard
Anime Club @ OSU		Voluntary Student Organization	Group Dashboard
Anthropology Club, OSU	OSU Anthropology Club	Sponsored Student Organization	Group Dashboard
Archery Club		Sponsored Student Organization	Group Dashboard
Argentine Tango Club at OSU		Non-Affiliated Student Organization	Group Dashboard
Army ROTC, Oregon State University		Sponsored Student Organization	Group Dashboard
Arnold Air Society		Sponsored Student Organization	Group Dashboard
Arnold Air Society Area XI Headquarters		Sponsored Student Organization	Group Dashboard
Asian and Pacific American Council	APA Council	Sponsored Student Organization	Group Dashboard
Asian and Pacific Islander American Student Union	APASU	Sponsored Student Organization	Group Dashboard
Associated General Contractors of America Student Chapter	OSU AGC Student Chapter	Sponsored Student Organization	Group Dashboard
Association for Women in Mathematics, Oregon State University Student Chapter	AWM	Sponsored Student Organization	Group Dashboard
Association of Graduate Soil Science Students	AssGraSS	Voluntary Student Organization	Group Dashboard
Association of Latin American Students	ALAS	Sponsored Student Organization	Group Dashboard
Athletic Training Club		Sponsored Student Organization	Group Dashboard
Avery Lodge		Sponsored Student Organization	Group Dashboard
Badminton Club		Sponsored Student Organization	Group Dashboard
Baha'i Campus Association		Voluntary Student Organization	Group Dashboard
Ballroom Dance Club	OSUBDC	Sponsored Student Organization	Group Dashboard
Baseball Club		Sponsored Student Organization	Group Dashboard
Bass Fishing Club		Sponsored Student Organization	Group Dashboard
BeaverDam		Sponsored Student Organization	Group Dashboard
Beavs Helping Kids	BHK	Sponsored Student Organization	Group Dashboard
Beta Alpha Psi	BAP	Sponsored Student Organization	Group Dashboard
BikeU		Voluntary Student Organization	Group Dashboard
Biochemistry/Biophysics Club, Oregon State		Sponsored Student Organization	Group Dashboard
Biology Graduate Student Symposium		Voluntary Student Organization	Group Dashboard
Bird Nerds		Sponsored Student Organization	Group Dashboard
Black Graduate Student Association	BGSA	Voluntary Student Organization	Group Dashboard
Black Student Union	BSU	Sponsored Student Organization	Group Dashboard
Blood Drive Association	BDA	Voluntary Student Organization	Group Dashboard
Blues Dancing Club at Oregon State University	OSU Blues	Voluntary Student Organization	Group Dashboard
Botany and Plant Pathology Club	The Botany Club	Sponsored Student Organization	Group Dashboard
Boxing Club	BC@OSU	Voluntary Student Organization	Group Dashboard
Breakfast Club, The		Voluntary Student Organization	Group Dashboard
Broad Spectrum Veterinary Student Association		Voluntary Student Organization	Group Dashboard
Bug Club		Sponsored Student Organization	Group Dashboard
C.ORE FREERIDE, Snowboard and Ski Club		Voluntary Student Organization	Group Dashboard
Cambodian Student Association	CSA	Voluntary Student Organization	Group Dashboard
Camp Adventure @ Oregon State		Voluntary Student Organization	Group Dashboard
Campus Ambassadors	CA	Voluntary Student Organization	Group Dashboard
Campus Crusade For Christ	Cru	Voluntary Student Organization	Group Dashboard
Canine Club		Voluntary Student Organization	Group Dashboard
Cauthorn Hall Council		Sponsored Student Organization	Group Dashboard
Chemical, Biological, and Environmental Engineering Student Club		Sponsored Student Organization	Group Dashboard
Chemistry Club	SAACS	Sponsored Student Organization	Group Dashboard
Chess Club	Chess Club	Voluntary Student Organization	Group Dashboard
Chi Alpha Christian Fellowship		Voluntary Student Organization	Group Dashboard
Chi Epsilon	XE	Voluntary Student Organization	Group Dashboard
Chi Omega		Voluntary Student Organization	Group Dashboard
Chi Phi		Voluntary Student Organization	Group Dashboard
Chi Theta Phi		Voluntary Student Organization	Group Dashboard
Chinese Advocacy Association at Oregon State University		Voluntary Student Organization	Group Dashboard
Chinese Association of OSU		Sponsored Student Organization	Group Dashboard
Chinese Christian Fellowship at OSU		Voluntary Student Organization	Group Dashboard
Christian Veterinary Fellowship		Voluntary Student Organization	Group Dashboard
Circle K International	CKI, OSU Circle K	Voluntary Student Organization	Group Dashboard
Collaborative Storytelling Company		Voluntary Student Organization	Group Dashboard
College Democrats	College Dems	Voluntary Student Organization	Group Dashboard
College Republicans	OSUCR	Voluntary Student Organization	Group Dashboard
College Student Services Administration Student Association		Sponsored Student Organization	Group Dashboard
Colleges Against Cancer	Relay for Life of OSU	Voluntary Student Organization	Group Dashboard
Collegiate 4-H		Sponsored Student Organization	Group Dashboard
Collegiate FFA	CFFA	Sponsored Student Organization	Group Dashboard
Cooking Club, Oregon State		Sponsored Student Organization	Group Dashboard
Council for the Advancement of Minorities within Science		Sponsored Student Organization	Group Dashboard
Country Western Dance Club	CWDC	Sponsored Student Organization	Group Dashboard
Creative Writing Club		Sponsored Student Organization	Group Dashboard
Crop Science Club	Crops Club	Sponsored Student Organization	Group Dashboard
Cycling		Sponsored Student Organization	Group Dashboard
Dairy Club, Oregon State University		Sponsored Student Organization	Group Dashboard
Delta Chi	DX	Voluntary Student Organization	Group Dashboard
Delta Delta Delta	Tri Delta	Voluntary Student Organization	Group Dashboard
Delta Gamma	DG	Voluntary Student Organization	Group Dashboard
Delta Phi Omega Sorority, Inc.	DPO	Voluntary Student Organization	Group Dashboard
Delta Upsilon	DU	Voluntary Student Organization	Group Dashboard
Disc Golf Club	Beavers	Sponsored Student Organization	Group Dashboard
Divine		Voluntary Student Organization	Group Dashboard
Divine Nine		Voluntary Student Organization	Group Dashboard
Dodgeball Club		Sponsored Student Organization	Group Dashboard
Earthquake Engineering Research Institute/Oregon State University Student Chapter		Sponsored Student Organization	Group Dashboard
Ecological Engineering Student Society	EESS	Sponsored Student Organization	Group Dashboard
Economics Club	Econ	Sponsored Student Organization	Group Dashboard
Elite Dance Team @ Oregon State University	Elite Dance Team	Voluntary Student Organization	Group Dashboard
Enactus, Oregon State University	OSU SIFE	Sponsored Student Organization	Group Dashboard
Engineers Without Borders - Oregon State University	EWB	Sponsored Student Organization	Group Dashboard
English Student Association	ESA	Sponsored Student Organization	Group Dashboard
Epic Ministries		Voluntary Student Organization	Group Dashboard
Equestrian Club	Eq Club	Sponsored Student Organization	Group Dashboard
Equestrian Dressage Club	Dressage	Sponsored Student Organization	Group Dashboard
Equestrian Drill Team	OSU EDT	Sponsored Student Organization	Group Dashboard
Equestrian Event Team		Sponsored Student Organization	Group Dashboard
Equestrian Hunter Jumper Team		Sponsored Student Organization	Group Dashboard
Ettihad Cultural Community at Oregon State University		Sponsored Student Organization	Group Dashboard
European Student Association	ESA	Voluntary Student Organization	Group Dashboard
Every Nation Campus Ministry @ Oregon State University		Voluntary Student Organization	Group Dashboard
Executive Council, Oregon State College of Pharmacy	COP Executive Council	Sponsored Student Organization	Group Dashboard
FACE AIDS		Voluntary Student Organization	Group Dashboard
Family and Consumer Studies, Student Chapter of Oregon Association of	tfacs	Sponsored Student Organization	Group Dashboard
Fashion Organization, Oregon State University	OSUFO	Sponsored Student Organization	Group Dashboard
FeelGood @ Oregon State		Voluntary Student Organization	Group Dashboard
Film Club		Voluntary Student Organization	Group Dashboard
Finance Club, Oregon State		Sponsored Student Organization	Group Dashboard
Fisheries and Wildlife Graduate Student Assn.	FW GSA	Sponsored Student Organization	Group Dashboard
Flow Club @ OSU		Voluntary Student Organization	Group Dashboard
Flying Club @ Oregon State		Voluntary Student Organization	Group Dashboard
Food and Fermentation Science Club		Sponsored Student Organization	Group Dashboard
Food Group, OSU		Sponsored Student Organization	Group Dashboard
Forensics, OSU	Speech and Debate	Sponsored Student Organization	Group Dashboard
Forest Products Society		Sponsored Student Organization	Group Dashboard
Forestry Club, Oregon State University		Sponsored Student Organization	Group Dashboard
Freehold of Turris Nimborum	freehold	Voluntary Student Organization	Group Dashboard
Gaming Club at OSU		Voluntary Student Organization	Group Dashboard
Gamma Alpha Omega Sorority, Inc. Kappa Chapter	GAO	Voluntary Student Organization	Group Dashboard
Gates Millennium Scholars Association at Oregon State University		Voluntary Student Organization	Group Dashboard
Geo-Institute Graduate Student Organization	GIGSO	Sponsored Student Organization	Group Dashboard
Geoscience Club	geoclub	Sponsored Student Organization	Group Dashboard
Glee, Oregon State		Sponsored Student Organization	Group Dashboard
Global Medical Brigades @ Oregon State	GMB	Voluntary Student Organization	Group Dashboard
Golden Z Club		Voluntary Student Organization	Group Dashboard
Graduate Christian Fellowship		Voluntary Student Organization	Group Dashboard
GreekGive		Voluntary Student Organization	Group Dashboard
Gymnastics Club	Gym Club	Sponsored Student Organization	Group Dashboard
Habitat for Humanity at Oregon State University		Voluntary Student Organization	Group Dashboard
Hatfield Marine Science Center Student Assn.	HsO	Sponsored Student Organization	Group Dashboard
Herpetological Society of Oregon, Student		Sponsored Student Organization	Group Dashboard
Hillel Oregon State University		Sponsored Student Organization	Group Dashboard
Hip Hop Student Association @ Oregon State	HHSA	Voluntary Student Organization	Group Dashboard
Historical Fencing Society		Voluntary Student Organization	Group Dashboard
History Students' Association	HSA	Sponsored Student Organization	Group Dashboard
Hmong OSU		Sponsored Student Organization	Group Dashboard
Home Building and Design Club	HBDC	Voluntary Student Organization	Group Dashboard
Hong Kong Student Association	HKSA	Voluntary Student Organization	Group Dashboard
Honors Activities and Advisory Committee	HAAC	Sponsored Student Organization	Group Dashboard
Horticulture Club		Sponsored Student Organization	Group Dashboard
Hui O Hawai'i	HOH	Sponsored Student Organization	Group Dashboard
Hula Club		Voluntary Student Organization	Group Dashboard
Human Development and Family Sciences Student Club	SAHSEC	Sponsored Student Organization	Group Dashboard
Hydrogen Club, OSU		Sponsored Student Organization	Group Dashboard
Hydrophiles		Sponsored Student Organization	Group Dashboard
India Students Association	ISA	Sponsored Student Organization	Group Dashboard
Institute for Electrical and Electronics Engineers		Sponsored Student Organization	Group Dashboard
Institute of Industrial Engineers, OSU Student Chapter	IIE	Sponsored Student Organization	Group Dashboard
Institute of Transportation Engineers - OSU Student Chapter		Sponsored Student Organization	Group Dashboard
Integrative Veterinary Medicine Club		Voluntary Student Organization	Group Dashboard
Intercollegiate Horse Show Team	IHSA	Sponsored Student Organization	Group Dashboard
Interfraternity Council		Sponsored Student Organization	Group Dashboard
International Affairs Club		Sponsored Student Organization	Group Dashboard
International Agriculture Club		Sponsored Student Organization	Group Dashboard
International Forestry Students Association, OSU	IFSA	Sponsored Student Organization	Group Dashboard
International Health Club	IH Club	Sponsored Student Organization	Group Dashboard
International Interior Design Association Student Chapter	IIDA	Sponsored Student Organization	Group Dashboard
International Veterinary Student Association	IVSA	Sponsored Student Organization	Group Dashboard
InterVarsity Christian Fellowship	IVCF	Voluntary Student Organization	Group Dashboard
Investigative Diagnosis Society	IDS	Voluntary Student Organization	Group Dashboard
iOS App Development Club		Voluntary Student Organization	Group Dashboard
Isang Bansang Pilipino / Filipino Student Association	IBP	Voluntary Student Organization	Group Dashboard
Japanese American Student Association	JASA	Sponsored Student Organization	Group Dashboard
Japanese Student Association	JSA	Sponsored Student Organization	Group Dashboard
Judo Club	Judo	Sponsored Student Organization	Group Dashboard
Kappa Alpha Theta	Theta	Voluntary Student Organization	Group Dashboard
Kappa Delta	KD	Voluntary Student Organization	Group Dashboard
Kappa Delta Chi Sorority Inc. Alpha Psi Chapter	KDChi	Voluntary Student Organization	Group Dashboard
Kappa Delta Rho		Voluntary Student Organization	Group Dashboard
Kappa Kappa Gamma	Kappas	Voluntary Student Organization	Group Dashboard
Kappa Kappa Psi, Theta Chapter		Voluntary Student Organization	Group Dashboard
Karate		Sponsored Student Organization	Group Dashboard
Kendama Club at Oregon State University, The		Voluntary Student Organization	Group Dashboard
Kendo Club		Sponsored Student Organization	Group Dashboard
Korean Student Association	KSA	Sponsored Student Organization	Group Dashboard
Laboratory Animal and Animal Research Club, American Society of Laboratory Animal Practitioners, SC		Voluntary Student Organization	Group Dashboard
Lambda Chi Alpha Fraternity		Voluntary Student Organization	Group Dashboard
Lambda Pi Eta, Oregon State University		Sponsored Student Organization	Group Dashboard
Lambda Theta Phi, Latin Fraternity, Incorporated	The Lambdas	Voluntary Student Organization	Group Dashboard
Latinos in Pre-Med		Voluntary Student Organization	Group Dashboard
Latter-Day Saint Student Association	LDSSA	Voluntary Student Organization	Group Dashboard
Libertas		Voluntary Student Organization	Group Dashboard
Life Sciences Club		Sponsored Student Organization	Group Dashboard
Linux Users Group,Oregon State	OSU LUG	Sponsored Student Organization	Group Dashboard
Livestock Judging Team, Oregon State University		Sponsored Student Organization	Group Dashboard
Lutheran Student Movement	Luther House	Voluntary Student Organization	Group Dashboard
M.E.Ch.A. (Movimiento Estudiatil Chican@s de Aztlan)	MEChA	Sponsored Student Organization	Group Dashboard
Magic: the Gathering @ Oregon State University		Voluntary Student Organization	Group Dashboard
Management Association	Management Club	Sponsored Student Organization	Group Dashboard
Marine Technology Society Student Section		Voluntary Student Organization	Group Dashboard
Marketing Club		Sponsored Student Organization	Group Dashboard
Masque and Dagger Theatre Guild		Sponsored Student Organization	Group Dashboard
Math Club		Sponsored Student Organization	Group Dashboard
MBA Association	MBAA	Sponsored Student Organization	Group Dashboard
McNary Hall Council		Sponsored Student Organization	Group Dashboard
Meat Science Club,OSU		Sponsored Student Organization	Group Dashboard
Mechanical Contractors Association of America		Sponsored Student Organization	Group Dashboard
Mechanical, Industrial and Manufacturing Engineering Graduate Student Social Skills Society		Sponsored Student Organization	Group Dashboard
Mediators Beyond Borders, Oregon State University Chapter of	MBB-OSU	Sponsored Student Organization	Group Dashboard
Men's Lacrosse Club		Sponsored Student Organization	Group Dashboard
Men's Rugby Club	OSURFC	Sponsored Student Organization	Group Dashboard
Men's Soccer Club		Sponsored Student Organization	Group Dashboard
Men's Ultimate Disc Club	Beavers	Sponsored Student Organization	Group Dashboard
Men's Volleyball		Sponsored Student Organization	Group Dashboard
Men's Water Polo Club		Sponsored Student Organization	Group Dashboard
Meso American Student Association	MASA	Sponsored Student Organization	Group Dashboard
Microbiology Graduate Student Association of Oregon State University		Sponsored Student Organization	Group Dashboard
Microbiology Student Association	MSA	Sponsored Student Organization	Group Dashboard
Minorities in Agriculture, Natural Resources and Related Sciences	MANRRS	Sponsored Student Organization	Group Dashboard
Montage		Sponsored Student Organization	Group Dashboard
Mortar Board Senior National Honors Society	Mortar Board	Voluntary Student Organization	Group Dashboard
Musicians Guild @ Oregon State	OSMG	Voluntary Student Organization	Group Dashboard
Muslim Student Association	MSA	Voluntary Student Organization	Group Dashboard
National Residence Hall Honorary		Sponsored Student Organization	Group Dashboard
National Society of Black Engineers	NSBE	Sponsored Student Organization	Group Dashboard
National Society of Collegiate Scholars	NSCS	Voluntary Student Organization	Group Dashboard
Native American Student Association at Oregon State	NASA	Sponsored Student Organization	Group Dashboard
Naval Aviation Club		Sponsored Student Organization	Group Dashboard
Naval ROTC Battalion		Sponsored Student Organization	Group Dashboard
Newman Students Association		Voluntary Student Organization	Group Dashboard
Non-Traditional Student Club	NTSC	Voluntary Student Organization	Group Dashboard
Nutrition and Dietetics Club	SDA	Sponsored Student Organization	Group Dashboard
Omani Student Association		Voluntary Student Organization	Group Dashboard
Omega Delta Phi Fraternity, Inc.	ODPhi	Voluntary Student Organization	Group Dashboard
Oregon State Investment Group	OSIG	Sponsored Student Organization	Group Dashboard
Oregon State University Public Relations Society	OSU-PR	Sponsored Student Organization	Group Dashboard
Organic Growers Club	ORGS	Sponsored Student Organization	Group Dashboard
Orthodox Christian Fellowship		Voluntary Student Organization	Group Dashboard
OSU Students with Diabetes: Type 1 Beavers	Type 1 Beavers	Sponsored Student Organization	Group Dashboard
Panhellenic Council	PHC	Sponsored Student Organization	Group Dashboard
PERMIAS - Indonesian Student Association		Sponsored Student Organization	Group Dashboard
Phi Delta Chi		Voluntary Student Organization	Group Dashboard
Phi Delta Theta		Voluntary Student Organization	Group Dashboard
Phi Gamma Delta	FIJI	Voluntary Student Organization	Group Dashboard
Phi Kappa Psi	Phi Psi	Voluntary Student Organization	Group Dashboard
Phi Sigma Rho	Phi Rho	Voluntary Student Organization	Group Dashboard
Photography Society at OSU	PhotoSoc	Voluntary Student Organization	Group Dashboard
Physical Education Teacher Education Majors Club	PETE Majors Club	Voluntary Student Organization	Group Dashboard
Pi Alpha Xi, Alpha Rho Chapter of		Sponsored Student Organization	Group Dashboard
Pi Kappa Phi	Pi Kapps	Voluntary Student Organization	Group Dashboard
Pi Sigma Alpha		Sponsored Student Organization	Group Dashboard
Pi Tau Sigma		Sponsored Student Organization	Group Dashboard
Pistol Club		Sponsored Student Organization	Group Dashboard
Poling Hall Council		Sponsored Student Organization	Group Dashboard
Polo Club		Sponsored Student Organization	Group Dashboard
Polynesian Cultural Club of Oregon State University	PCC	Voluntary Student Organization	Group Dashboard
Poultry Science Club		Sponsored Student Organization	Group Dashboard
Pre-Law Society		Sponsored Student Organization	Group Dashboard
Pre-Medical Society		Sponsored Student Organization	Group Dashboard
Pre-Nursing Club		Sponsored Student Organization	Group Dashboard
Pre-Optometry Society		Sponsored Student Organization	Group Dashboard
Pre-Pharmacy Society		Sponsored Student Organization	Group Dashboard
Pre-Physician Assistant Club	Pre-PA	Sponsored Student Organization	Group Dashboard
Pre-Therapy and Allied Health Club	PTAH Club	Sponsored Student Organization	Group Dashboard
Pre-Veterinary Medical Association	PVMA	Voluntary Student Organization	Group Dashboard
Predental Society, OSU		Sponsored Student Organization	Group Dashboard
Preparing and Exploring Agricultural Careers Club		Sponsored Student Organization	Group Dashboard
Psi Chi	Psi Chi	Sponsored Student Organization	Group Dashboard
Psychology Journal Review Club	PJRC	Voluntary Student Organization	Group Dashboard
Public Health Brigades @ Oregon State University		Voluntary Student Organization	Group Dashboard
Public Health Club, OSU		Sponsored Student Organization	Group Dashboard
Racquetball Club		Sponsored Student Organization	Group Dashboard
Rainbow Continuum	RC	Sponsored Student Organization	Group Dashboard
Rangeland Ecology & Management Club	Range Club	Sponsored Student Organization	Group Dashboard
Real Life Ministries	Real Life	Voluntary Student Organization	Group Dashboard
Religious Studies Club		Sponsored Student Organization	Group Dashboard
Reproductive Justice of Oregon State University		Sponsored Student Organization	Group Dashboard
Rho Chi		Sponsored Student Organization	Group Dashboard
Rifle Club	Rifle	Sponsored Student Organization	Group Dashboard
Road to Responsible Industry		Sponsored Student Organization	Group Dashboard
Robotics Club,OSU	OSURC	Sponsored Student Organization	Group Dashboard
Rotaract Club at Oregon State University	OSU Rotaract	Voluntary Student Organization	Group Dashboard
Running Club		Sponsored Student Organization	Group Dashboard
Rural and Minority Healthcare Advocates @ Oregon State University	RMHA@OSU	Voluntary Student Organization	Group Dashboard
Sailing Club		Sponsored Student Organization	Group Dashboard
Saudi Arabia Students Association	SASA	Voluntary Student Organization	Group Dashboard
SCREEN at Oregon State University		Voluntary Student Organization	Group Dashboard
Sexual Health Club		Voluntary Student Organization	Group Dashboard
Sheep Club, Oregon State University		Sponsored Student Organization	Group Dashboard
Shelter Medicine Club	SMC	Sponsored Student Organization	Group Dashboard
Sigma Alpha		Voluntary Student Organization	Group Dashboard
Sigma Alpha Epsilon	SAE	Voluntary Student Organization	Group Dashboard
Sigma Beta Rho		Voluntary Student Organization	Group Dashboard
Sigma Chi	Sigma Chi	Voluntary Student Organization	Group Dashboard
Sigma Delta Omega	SDO	Voluntary Student Organization	Group Dashboard
Sigma Kappa		Voluntary Student Organization	Group Dashboard
Sigma Phi Epsilon	SigEp	Voluntary Student Organization	Group Dashboard
Sigma Pi		Voluntary Student Organization	Group Dashboard
Silver Talons Drill Team		Sponsored Student Organization	Group Dashboard
Silver Wings		Voluntary Student Organization	Group Dashboard
Society for Advancement of Chicanos and Native Americans in Science, Oregon State University Chapter		Sponsored Student Organization	Group Dashboard
Society for Industrial & Applied Mathematics, Oregon State University Student Chapter of	SIAM OSU	Sponsored Student Organization	Group Dashboard
Society for Theriogenology, Student Chapter		Voluntary Student Organization	Group Dashboard
Society of American Foresters		Sponsored Student Organization	Group Dashboard
Society of American Military Engineers @ Oregon State University, Student Post of The	SAME	Voluntary Student Organization	Group Dashboard
Society of Automotive Engineers,OSU		Sponsored Student Organization	Group Dashboard
Society of Healthcare Executives, Oregon State University	SHE	Sponsored Student Organization	Group Dashboard
Society of Hispanic Professional Engineers		Sponsored Student Organization	Group Dashboard
Society of Manufacturing Engineers, Oregon State University Chapter of	SME	Sponsored Student Organization	Group Dashboard
Society of Physics Students	Expect Physics	Sponsored Student Organization	Group Dashboard
Society of Women Engineers	SWE	Sponsored Student Organization	Group Dashboard
Sociology Club, OSU		Sponsored Student Organization	Group Dashboard
Socratic Club		Sponsored Student Organization	Group Dashboard
Soil Science Club/Soil Judging Team, OSU		Sponsored Student Organization	Group Dashboard
Solar Vehicle Team		Sponsored Student Organization	Group Dashboard
Space Society, Oregon State	OSSS	Sponsored Student Organization	Group Dashboard
Statistics Student Organization, Oregon State		Sponsored Student Organization	Group Dashboard
Steer-A-Year, Oregon State University		Sponsored Student Organization	Group Dashboard
Stock Horse Club		Sponsored Student Organization	Group Dashboard
Student Alumni Association	SAA	Sponsored Student Organization	Group Dashboard
Student Ambassadors (Vet Med)		Sponsored Student Organization	Group Dashboard
Student Association for Fire Ecology, OSU Chapter	Pyromaniacs	Sponsored Student Organization	Group Dashboard
Student Athlete Advisory Committee	SAAC	Sponsored Student Organization	Group Dashboard
Student for Sensible Drug Policy at Oregon State University	SSDP OSU	Voluntary Student Organization	Group Dashboard
Student Foundation, OSU		Sponsored Student Organization	Group Dashboard
Student Pharmacists, Oregon State	OSSP	Sponsored Student Organization	Group Dashboard
Student Success Association, INTO OSU		Sponsored Student Organization	Group Dashboard
Students for Life		Voluntary Student Organization	Group Dashboard
Students for Radical Social Change		Voluntary Student Organization	Group Dashboard
Students of Information Management		Sponsored Student Organization	Group Dashboard
Students Today Leaders Forever		Voluntary Student Organization	Group Dashboard
Study Abroad and Global Learning Club	SAGL	Sponsored Student Organization	Group Dashboard
Submarine Club at Oregon State University		Voluntary Student Organization	Group Dashboard
Suburban Christian Church Collegiate Ministries	Sub.U	Voluntary Student Organization	Group Dashboard
Supporters of Special Olympics at Oregon State University		Voluntary Student Organization	Group Dashboard
Surface Warfare Club		Sponsored Student Organization	Group Dashboard
Sustainable Energy Initiative	SEI	Sponsored Student Organization	Group Dashboard
Swing Club	Swing	Voluntary Student Organization	Group Dashboard
Table Tennis Club	OSUTT	Sponsored Student Organization	Group Dashboard
Tae Kwon Do Club		Sponsored Student Organization	Group Dashboard
Taiwanese Student Association	TWSA	Sponsored Student Organization	Group Dashboard
Tau Beta Pi - Oregon Alpha Chapter		Sponsored Student Organization	Group Dashboard
Tau Kappa Epsilon	TKE	Voluntary Student Organization	Group Dashboard
Tennis Club		Sponsored Student Organization	Group Dashboard
Teo Chew Association		Voluntary Student Organization	Group Dashboard
Thai Student Association	TSA	Voluntary Student Organization	Group Dashboard
The Branch		Voluntary Student Organization	Group Dashboard
The Navigators		Voluntary Student Organization	Group Dashboard
Theta Chi Fraternity		Voluntary Student Organization	Group Dashboard
Triangle Fraternity		Voluntary Student Organization	Group Dashboard
Triathlon Club	Tri-Club	Sponsored Student Organization	Group Dashboard
Turfgrass Club		Sponsored Student Organization	Group Dashboard
Unified Greek Council	UGC	Sponsored Student Organization	Group Dashboard
United Campus Ministry at Westminster House	WestM	Voluntary Student Organization	Group Dashboard
University Christian Center Fellowship	UCC	Voluntary Student Organization	Group Dashboard
University Scholars Student Association	USSA	Voluntary Student Organization	Group Dashboard
Unmanned Vehicle Systems International, Oregon State University Student Chapter of Association of		Sponsored Student Organization	Group Dashboard
Vegans & Vegetarians @ OSU	VVOSU	Voluntary Student Organization	Group Dashboard
Vet Med Class of 2013		Voluntary Student Organization	Group Dashboard
Vet Med Class of 2014		Voluntary Student Organization	Group Dashboard
Vet Med Class of 2015		Voluntary Student Organization	Group Dashboard
Vet Med Class of 2016		Voluntary Student Organization	Group Dashboard
Veterans and Family Student Association	VFSA	Sponsored Student Organization	Group Dashboard
Veterinary Business Management Association	VBMA	Voluntary Student Organization	Group Dashboard
Veterinary Surgery Club		Voluntary Student Organization	Group Dashboard
Vietnamese Student Association		Voluntary Student Organization	Group Dashboard
VITIS Club, OSU - Winemaking & Grapegrowing		Sponsored Student Organization	Group Dashboard
Weatherford Hall Council		Sponsored Student Organization	Group Dashboard
West Coast Swing Club		Sponsored Student Organization	Group Dashboard
West Hall Council	WIH Hall Council	Sponsored Student Organization	Group Dashboard
Wheelchair Basketball Club	WBC	Sponsored Student Organization	Group Dashboard
Women's Lacrosse Club		Sponsored Student Organization	Group Dashboard
Women's Rugby Club		Sponsored Student Organization	Group Dashboard
Women's Soccer Club		Sponsored Student Organization	Group Dashboard
Women's Ultimate Disc Club	Dinos	Sponsored Student Organization	Group Dashboard
Women's Volleyball Club		Sponsored Student Organization	Group Dashboard
Women's Water Polo Club		Sponsored Student Organization	Group Dashboard
Women in Policy, Oregon State University's	WIP	Sponsored Student Organization	Group Dashboard
Women in Science	WIS	Voluntary Student Organization	Group Dashboard
Wushu Club at Oregon State		Voluntary Student Organization	Group Dashboard
Xi Sigma Pi - Zeta Chapter		Sponsored Student Organization	Group Dashboard
Young Americans for Freedom at Oregon State University		Voluntary Student Organization	Group Dashboard
Young Cattlemen's Association @ Oregon State		Voluntary Student Organization	Group Dashboard
Young Life College		Voluntary Student Organization	Group Dashboard
Zombie Apocalypse Club		Voluntary Student Organization	Group Dashboard
Zoo & Wildlife /Exotic Animal Medicine Club		Voluntary Student Organization	Group Dashboard

Voluntary Student Organization (VSO) Overview & Recognition

A Voluntary Student Organization (VSO) is a student organization composed of 100% Oregon State University students that contributes to the mission and culture of the University. These organizations are recognized by the Student Events & Activities Center (or designee). The activities, events and operations of these organizations are not classified as official university business and do not represent the University unless an activity or event is sponsored by a University unit through an Event Sponsorship Agreement. VSOs have access to or may apply for certain University-controlled benefits and resources. VSOs are accountable to the University for legal compliance, fiscal responsibility, risk management and adherence to established community standards.

In order to be recognized as a Voluntary Student Organization, the organization must be under the direction and control of OSU students, meet the University’s standard of care for all activities and events held on the Oregon State University campus and:

Complete the registration process on an annual basis that includes:
1. Submit an annual Organization Information Form.
2. Submit club constitution/governing documents and any revisions.
3. Agree to comply with Standards of Conduct for Recognized Student Organizations and maintain accountability for University policies, procedures and guidelines (this is built into the Organization Information Form).
4. Complete Risk Assessment.

Maintain 100% OSU student membership and roster of currently active OSU student members through the online data system.
Maintain a minimum of 4 currently enrolled OSU students.
Maintain good standing with the University, all governing boards within the University to which the organization belongs and all chartering, sponsoring or governing organizations with whom the organization affiliates.
Student organization leaders must annually complete University base-line training.
Complete event sponsorship agreements and report all events and travel sponsored by the University through the Student Organization Data Base a minimum of 30 days in advance of the event or travel.

The full Student Organization Policy & Procedure Manual (SOR) may be found online at http://oregonstate.edu/fa/manuals/sor/001

Non-Affiliated Student Organization (NSO) Overview & Registration

A Non-Affiliated Student Organization (NSO) is an organization that is not affiliated with the University in a formal way and has no formal benefit with the exception of a listing on the annual organization list. NSOs are classified as any non-OSU organization or person(s) who seek to access University-controlled benefits and resources.

In order to be identified as a NSO, organizations must meet the University’s standard of care for all activities and events held on the Oregon State University Campus and:

Complete the registration process on an annual basis that includes:
1. Submit an annual Organization Information Form.
Maintain a majority (fifty-one percent) of OSU Student members.
Maintain a minimum of 10 currently enrolled OSU students.
Operate within established business practices for all on-campus activities.

The full Student Organization Policy & Procedure Manual (SOR) may be found online at http://oregonstate.edu/fa/manuals/sor/001

Benefits of Student Organizations

The following grid is meant to outline the baseline benefits bestowed opon student organziations based on their classification. For Sponsored Student Organizations, there may be additional benefits articulated between the sponsoring unit and the student organzation. Voluntary Student Organizations receiving sponsorship for a specific event may be eligible for additonal events for the duration of the event as articulated in an Event Sponsorship Agreement.

University Benefits Grid for Student Organizations

Benefit	SSO	VSO*	NSO
Listing of current information in the Student Organization Directory	Yes	Yes	Yes
Ability to reserve dedicated University space	Yes	Yes	Yes
Eligible for fee reductions or discounts for dedicated University Space	Yes	Yes	No
Ability to participate in “Beaver Community Fair” at no cost	Yes	Yes	No
Ability to establish an account with the AABC MU Finance Office	Yes	Yes	No
Ability to accept tax deductible contributions	Yes	Yes	No
Access to web space and email address under the oregonstate.edu domain	Yes	Yes	No
Access to on-campus mailing address/mailbox	Yes	No	No
Opportunity to apply for student fee money (Educational Activities) and/or OSU Student Foundation funding	Yes	Yes	No
Eligible to apply for and purchase insurance for activities through the Office of Risk Management	Yes	Yes	No
Insurance coverage through OSU self-insurance fund	Yes	No	No
Eligible for ongoing access to University-controlled resources (i.e. funding, dedicated office/storage space, equipment, etc)	Yes, as articulated through a sponsorship agreement	No	No
Eligible to rent University vehicles for official university business	Yes	No	No
Ability to use “Oregon State University,” “Beavers” or any derivation thereof in the student org name	Yes	No	No
Eligible to use University logos and trademarks	Yes	No	No

*VSOs are eligible for additional benefits under the terms of an Event Sponsorship Agreement

Resources Student Organizations

The Student Events & Activities Center serves as a link to a wide range of campus-wide resources that support the development of individuals, organizations and community. This section contains just a small sampling of tools available for students.

Fundraising and Funding Resources

Opening and maintaining your club's Financial Account

Websites and Listserves

Event and activity Planning Tools (Beaver Tips)

Leadership & Organizational Development Resources

Student Organization Manual

Event Planning & Support

The Student Events & Activities Center (SEAC) is the hub of student organization activity on the OSU campus, responsible for providing advice, training and support to student organizations hosting events on the OSU campus. With a focus on creating an environment of care for the student planner, their organization and the community, we provide workshops, consultation, and review, enhancing student knowledge and influencing positive activity outcomes.

All student organization open, on-campus events are required to be registered a minimum of 2 weeks in advance of the date of the event. The following link is the online event registration form. To complete the form, you will need complete event information including date, time, location, funding, marketing and details/description of your event.

The Events and Activities Team can provide planning and day of event support to ensure that student planners have access to the necessary tools for success. The SEAC is also home to the Cultural Meals Program, a self-catering mechanism for student programming.

Event Registration Database

For more information, contact us at:
Phone: 541.737.6872
Email: sli.events@oregonstate.edu
Visit: SEAC, MU 103

Website & Listserve Access

General Website Hosting Information

Updates for Established Sites

Establishing a Listserve

General Website Hosting Information

In order for your organization’s site to be hosted under the OSU domain at groups.oregonstate.edu, you must use the Drupal content management system installation provided by Central Web Services (CWS) and use the theme associated with your organization’s classification.

Sponsored Student Organizations will have OSU branding in the theme of their site.
Voluntary Student Organizations will not have OSU branding in their theme.
Non-Affiliated Student Organizations do not qualify for University sponsored web hosting

Due to the number of security vulnerabilities introduced by software installed by groups, CWS can no longer permit installations of custom software. If you install custom software, your site may be disabled. Also due to policy, custom themes are no longer permitted. Instead, you are encourage to focus on the use of imagery within your site.

Central Web Services provides no-cost training options for Drupal. Details on training courses are available at http://oregonstate.edu/cws/training. All materials are available for download and self study from this website. You may also register for in-person courses online at http://oregonstate.edu/cws/register.

Step by Step Directions for Requesting Webspace (PDF will open in new window)

Updates for Established Sites

A new domain has been established for student organization websites; groups.oregonstate.edu, which will mean a change to a recognized student organization’s URL. If you are a recognized student organization and your site currently has one of the following addresses: people.oregonstate.edu/studentgroups/<name>, people.oregonstate.edu/groups/<name>, or oregonstate.edu/groups/<name>; the new domain your site will have the following URL: groups.oregonstate.edu/<name>. Central Webs Services will contact and work with you to transition your current site to the centrally provided site.

If you are a VSO or SSO and your organization’s site is not currently using Drupal, CWS will create a development site for your organization in the new groups.oregonstate.edu domain and allow you time to transfer your content from your existing site into the new Drupal site. If your group already has a CWS provided Drupal site, CWS will perform an initial migration of your content from your current install into the SSO or VSO version of Drupal, depending on your organization’s status. You will have the opportunity to verify your content displays correctly and functions properly prior to the removal of your existing site. Once your site has been verified, your old site will be deleted and a redirect will be provided to the new URL for a period of 6 months.

Step by Step Directions for Requesting Webspace Updates (PDF will open in new window)

Listserves

Once your group has completed the annual registration process, you may want to create a group email listserve to help manage communication with your members. To establish a listserve, go to the OSU Mailing Lists site (lists.oregonstate.edu) and fill out the on-line listserve request form. For more information on editing your list, including adding or removing members or recoving passwords, visit http://oregonstate.edu/helpdocs/e-mail/e-mail-listserv-mailman/ownersadministrators.

Workshops & Tips

As a service to student clubs and organizations on the OSU campus, the Student Leadership & Involvement (SLI) Staff is available to present a variety of leadership and organization development workshops listed below. If you would like a presentation on a topic not on this list, let us know. We may be able to tailor a session just for you.

Balancing Academics and Involvement

Being a Juicy, Succulent Student Leader

Communication and Conflict Resolution

Creating Your Organization’s Vision & Mission

Ethics in Leadership and Decision Making

Event Planning

Facilitating Meetings and Conversations

Leadership and You Leadership

Styles and Group Dynamics

Marketing Your Leadership Experience During a Job Search

Motivating Group Members

Officer Transition

Recruitment/Retention and Motivation

Setting Goals and Expectations

For a description of each workshop, please click here [we would like to have this bring up a pdf].

To make arrangements for a workshop, please send an email to GetInvolved@oregonstate.edu with your request at least 2 weeks in advance.

Conflict Resolution

Conflict is a normal result of a lot of different people with different ideas working together. Though it doesn’t always feel good initially, conflict can eventually lead to more group cohesion and success if everyone takes time to listen to each other and works toward problem solving.

One of the most effective ways to resolve conflict is through collaboration - working together to find a solution that satisfies everyone’s concerns. When you collaborate, everyone wins: People feel good about what took place and therefore mutual respect is enhanced.

Using a Collaborative Approach to Conflict Resolution

Diagnose the problem. It is important to gain a clear understanding of the conflict. Is it philosophical, personal, cultural? Is it about different expectations that people have of each other? To determine the problem, it is important to listen to what everyone is saying.
Initiate a discussion. Bring the conflicting parties together and state the problem simply and non-defensively. Remind everyone to listen to and respect each other and try to “respond” rather than “react”. Paraphrase what others are saying in order to be sure everyone is being understood.
Problem solve. As a group, generate as many solutions to the conflict as you can. Make sure everyone understands that this is just brainstorming, there is no good or bad answer. When there are no more ideas, it’s time to discuss your list. Let everyone have a say, but take care to direct the conversation. Avoid allowing people to coerce others in the group into agreeing with them. Reach a consensus and implement the solution. This may include assigning people to tasks.
Evaluation. It’s important to follow-up a little bit later to see how the solution is working for the group. Evaluate the problem-solving process that was used so that you are prepared to address future conflicts.

Negotiating conflict is a difficult process to navigate with any group and you may face some stumbling block as you go through the steps above. But remember, be persistent and acknowledge to yourself and the group that conflict is a normal part of working in a group. Don’t forget to ask for help from your advisor or a Student Leadership and Involvement staff member if you need assistance.

Effective Meetings

Make your Meeting Valuable: When scheduling a meeting, make sure you know what you need to accomplish and make a plan for getting it done. Even when there isn’t much “business” that needs to take place, you can still make your meeting worthwhile by planning a teambuilder or social activity that will strengthen your group.

Create an Agenda: Agendas give meetings an order, keep them moving and let people know what’s going on. If possible, send out the agenda a couple of days before the meeting so members can look it over and come prepared and ready to discuss the issues. Also, you might want to begin the meeting with everyone checking in – talking about the last movie they saw, or how their week is going. This will bring the participants a little closer and create a more relaxed atmosphere.

Time is Critical: Start and End on Time: Once business has started, keep tangential discussions to a minimum. You might want to assign someone as a time keeper to let you know when it’s getting close to the scheduled ending time.

Keep Records: Have someone keep accurate minutes or record of the meeting (decisions, issues, tasks). Give out minutes within a few days of the meeting to all group members whether they attended or not.

End on a High Note: Summarize what has been said and end on a positive note by acknowledging the work of everyone at the meeting. Set a time and place for the next meeting at the end of your meeting. Let those who weren’t able to attend know when it will be as soon as possible so they can mark their schedules.

As a leader, one of your jobs is to encourage future leadership. One way to do this is to offer other group members a chance to facilitate a meeting. Rotating facilitators reduces the feeling that one person is in charge and has sole decision-making power. Do all you can to get others involved!

Officer Transitions

For the continued success of the organization, it is important for both the outgoing and incoming officers to collaborate for a smooth transition. Here are a few suggestions:

For the Outgoing Officers:

Prepare a “transition file” or notebook for the new leaders. This may contain information about your group’s mission, goals, traditional activities, position descriptions, constitution, timeline of when to start specific tasks (how far in advance to start planning a large event, begin the budget process, etc.), contact information for helpful resources and people, list of priorities for each term, etc. Also consider including a list of things you wish you would have known going into your position, or lessons you learned along the way that made a difference to you. If your organization made any large decisions or changes this year, include information about why and how those decisions/changes were made.

Schedule both one-on-one meetings with the person who will be transitioning into your position, and a group officer meeting with the incoming and outgoing groups to personally share information, advice and ideas.

Be sure to pass on information about any commitments or reservations that have already been made for next year. Has the MU Ballroom already been reserved for next winter’s event? Have you already agreed to co-sponsor a concert with another group on campus? Are there any projects left-undone? Fill in the new group about the decisions, strategies, and efforts made, including what has worked and hasn’t worked. If they decide to continue the project, this will help them to be successful.

Talk about the fact that the new group will be different than the old group…and that’s okay. Encourage open-mindedness. The new group will need time to learn their jobs, figure out how to work with each other effectively, and develop their goals.

Provide your contact information and an invitation to contact you should the new officer have questions or need assistance. Just knowing that you are willing to be contacted can make a difference.

For the Incoming Officers:

Talk with the outgoing officers about what their goals, traditions, ideas, and strategies (both what worked & didn’t work). You do not have to do things the same ways that they did, but knowing what has happened in the past can provide a good foundation from which to start.

Be willing to ask questions...from outgoing officers, your advisor, the people who are affected by the work you do, other students on campus, etc.

Be willing to try new things. Traditions are nice, but also leave room for new ideas and efforts. Know that it’s okay to not just do what the previous groups have done before you.

Do some team-building with your new group. Even if you have all known each other before, this may be the first time you have all worked together in a team. In addition to doing some team activities, discuss expectations, how to work with each other, what you all need from each other, pet peeves, goals, etc.

Establish common group goals. By the end of the next year, what do you all want to have accomplished? What kind of legacy do you want to build?

Immediately take on a realistic challenge as your first project. Experiencing success with the first project can help the group to feel more confident about their abilities. It also allows the opportunity to try a few things, work with each other, and learn more about leadership styles without a lot of risk. It’s kind of like taking a trial run or bowling a “practice ball” before really starting the game!

Start creating your transition file/notebook from the very beginning. Doing so will make next year’s transition even smoother.

The SLI Leadership Development Team is here to help you with your leadership, group development, and transitional needs. We do one-on-one consultations and can even bring workshops to your meetings. Learn about the workshops at our Leadeship Workshops site.

To request a consultation or workshop, email GetInvolved@oregonstate.edu or call Melissa Yamamoto (541.737.6385).

Recruitment

New ideas, new energy, and new faces help keep your group fresh and ensure that the organization will continue to exist even after the current members have moved on. You can recruit new members all year long. As you are seeking new members, keep in mind that there are at least five major reasons people join organizations:

They want to get involved
They want to meet people
They want to develop leadership skills
They believe in the cause/purpose of the organization
SOMEONE ASKS THEM TO!

Some possible recruiting methods:

Contact staff or faculty members who work with target population
Hang flyers around campus
Hand out information at a table in the MU Quad
Use Facebook
Participate in the Beaver Community Fair or START sessions
Utilize current members to do personal recruiting of friends or classmates
Visit other group meetings to spread the word about your organization and its activities
Advertise your group and events (Barometer, flyers, etc.)
Recruit at your events

BE CREATIVE!

When someone shows interest in joining the organization, make sure to get their contact information and get in touch with them quickly. Let them know that their participation is important to you and help them feel welcome in the group.

Teambuilding

Creating a team environment in your organization will help you work together more effectively and build a more cohesive, supportive and trusting group. How do you do that?

Set Aside Time Early!: Early in the year have a meeting or a retreat to talk as a group about who you are and what each person’s expectations are for the coming year. Make it at a comfortable place, bring snacks and give yourselves plenty of time to discuss the important issues.

Use Icebreakers: Icebreakers are one good place to start with teambuilding. Icebreakers can help in learning each other’s names and making connections between people, as well as simply allowing the group to have fun together. Check out some of the icebreaker ideas in the following resources:

Teamwork & Teamplay
Index to Group Activities, Games, Exercises & Initiatives
“The Ultimate Icebreaker and Teambuilding Guide” by Jon Tucker (2007, Lulu.com Publishing)

Focus on Communication: At one of your first meetings, discuss appropriate ways to communicate in a group setting in order to establish an open and trustworthy environment. This will help determine the tone of all of your meetings throughout the year. Try modeling good communication skills to the group - listen, emphasize positive things, encourage feedback.

Don’t Stop!: Don't stop building a team after the first meeting. Throughout the year, it is important that you continue to communicate, get to know each other, talk about goals and visions and most of all, keep having fun!

Fundraising & Funding Resources

Below you will find suggestions about how to fund raise for your organization. Look at the left menu item to find out about funding resources on campus.

FUNDRAISING

Your organization may decide that fundraising is a good way to raise money for your group. Here are a few important things to remember when you are organizing a fundraiser:

All fundraising events must be sponsored by a registered student organization. Events should be registered at least 2 week before the event date.
All financial transactions must be handled by members of the student organization.
All funds raised from the event should be deposited into the student organization’s MU Account (MU 215).
An individual or individuals of the student organization may not participate for private financial gain.
If collecting currency, use a cash box from the MU Accounting (MU 215).
All checks must be written to the student organization.
Event admission charges shall not discriminate on the basis of race, color, national origin, religion, sex, sexual orientation, marital status, disability, disabled veteran, or Vietnam-era veteran status.
All costs associated with the use of state tax-supported facilities must be paid by the student organization.

Need a fundraising idea? Here are just few!

Coffee and donut sale
Bagel and pretzel sale
Candy sale
Bake sale (make sure items are properly packaged and from a licensed kitchen)
Auction
Balloon sale
Art/poster sale
Plant/Flower sale
Buttons/t-shirts/bumper sticker/other
Holiday bazaar
Benefit dance/concert
Student-faculty talent/art show
Birthday cake delivery
Singing message
Finals care package
Tournaments/Contests

Banquets/roasts
Progressive dinner party
Merchant donations
Pledges
Membership dues
Immobile bicycle-a-thon
Marathons (run, walk, jog, eat, see-saw, dance, cards, board games, etc.)
Antique show
Ushers for events
Art fair
Haunted house
Provide work force for events
Car wash
Recycling drive
Guess beans in a jar (or variation)

Funding Resources

Student organization funding may come from many different sources. Some organizations institute dues or participation fees, host fundraisers or solicit funding from many places including those listed below. Student organization fundraising activities being held on campus must be reported through the student organization database. The Student Events & Activities Center can provide ideas for successful fundraisers.

Money Management

How you manage your funds is often dependant on your funding source. For funds that student organizations directly raise through dues, fundraisers, etc, the Memorial Union provides access to a student organization Funds in Trust (FIT) account (information below). For all other funding sources, contact that budget authority to identify appropriate use and documentation of money expendatures.

Memorial Union Accounting Office

The MU Accounting Office provides the following services:

Accepts and records deposits of organization’s funds
Processes requests for checks to pay bill
Issues cash reimbursements
Keeps a running balance of organizational funds
Provides a monthly online statement on the status of your account
Provides cash boxes for student organization events

Having an account with the MU does not put restrictions on the use of your money, and it is an excellent resource for record keeping and money management.

If you have already set up your MU account, you can access it using the following link:

https://bfpsystems.oregonstate.edu/OpenReport/IndexLookup.aspx

The trick to accessing this page is that you have to be within the campus firewall (i.e. accessing any campus-networked computer or accessing the campus network remotely). Computers in residence halls, labs, the library, and public spaces (including the MU) should have access to the campus network.

The MU Accounting Office is located in MU 215 and is open Monday through Friday from 9:00am to 5:00pm. For further information stop by or call 541.737.2306.

Student Organization Manuals

Sponsored Student Organization Student Leader Manual

Voluntary Student Organization Student Leader Manual - Coming Soon

Sponsored Student Organization Faculty Advisor Manual

SSO Faculty Advisor Manual

SSO Faculty Advisor Guide from sli_events

SSO Student Leader Manual

SSO Student leader guide from sli_events

Registration and Recognition Overview

Registration for the 2012-2013 academic year is closed. Registration for the next academic year will open during summer, 2013.

Below and in the menu to the left, you will find detailed information and links about each form required for recognition and how to move through the process of submission.

The following information is required and should be submitted via the student organization database. The links below will direct you to information detailing what is needed to complete the respective information. Go directly to the Student Organization Database to Register for the Current Academic Year.

Click here for information regarding starting a New Student Organization.

Organization Information Form (OIF)
Constitution and/or Governing Document (to be uploaded when completing the Organization Information Form)
Risk Assessment (VSO & SSO only - accessible through the student organization database after the OIF is submitted)
Sponsorship Agreement (SSO only - accessible through the student organization database after the OIF is submitted)

Organization Information Form

The Organization Information Form is the online tool used to support student organizations through annual reporting and archiving of leadership, membership and organization information.

Organization Advisors, Sponsoring Units, the Office of Risk Management and Student Event & Activities utilize this tool to review, support, and engage with student organizations. This tool also is used to create online public posting of registered and recognized student organizations at OSU.

Submission of an Organization Information Form

In order to complete the Online Information Form you will need the following information:

Organization Classification
Organization name and/or nickname
Organization Purpose/Description (this is what interested people will read to understand what your organization is all about)
Organization contact information (where applicable): email, websites, facebook, blog, twitter
Number of active members
Officer Transition times
Mailing address (where applicable)
Affiliation information (if your org is connected to or governed by a/n inter/national organization outside fo OSU)
Financial account information
Contact information (first/last name & ONID user name) of student leaders
Contact information (first/last name & ONID user name) for Advisors
A Constitution and/or Governing Document for upload

When you are ready to begin the registration, log-in to the student organization database using your ONID at:

https://studentorgs.oregonstate.edu/sli2

Step by Step Instructions for accessing and submitting an OIF

* For security purposes, the database requires your browser be Internet Explorer 8 (IE8) or Mozilla Firefox. If you are not using IE8 for banner or other reasons, please use Firefox. Both browsers are approved by Central Web Services and should be available for all university computers. Please contact your network administrator for help with these programs if needed.

Sponsorship Agreement

Sponsorship Overview

The purpose of the sponsoring relationship is to support the potential of student organizations from within University units, while strengthening the mission of Oregon State University. Faculty, staff and students offer each other invaluable opportunities for interaction, learning and development through commitment to common goals. Through sponsorship, the University gives its units the chance to align with student organizations in order to actively contribute to the cultural, social and academic life on campus and enhance student life at the University. The University also offers the student organization its resources in order to allow the organization to fulfill its mission and attain its goals. Through the sponsoring relationship, the sponsoring unit and student organization are together, making the OSU experience real and meaningful.

Sponsored status for a student organization is a statement of recognition by Oregon State University that the student organization is a key element in helping the University realize its mission. University units that wish to sponsor a student organization must be committed to the support of that organization’s mission and activities. In addition to formal advising, unit support may take any of the following forms: financial, administrative, office and/or operational space.

Student organizations and University units considering sponsorship should be aware of the following:

The mission of the student organization must be aligned with both the Sponsoring Unit’s mission and that of the University.

Membership of the Student Organization must consist of 100% Oregon State University Students.

The student organization and Sponsoring Unit are jointly responsible for compliance with all University policies and procedures, including but not limited to the following areas:
- risk management
- travel
- financial management
- contractual agreements
- acquirement, reporting and management of property
- OSU student of conduct

Annually, the student organization must submit appropriate registration & recognition materials including:
- Organization Information Form
- Risk Assessment Form
- Sponsorship Agreement, inclusive of appropriate signatures

In sponsoring a student organization, the sponsoring unit views the student organization, through its efforts, as worthwhile and vital and therefore commits itself to provide support for the organization and its endeavors.

Identification and commitment of a Faculty Advisor to serve in the capacity of mentor, educator and accountability manager (as detailed in the Faculty Advisor Role & Responsibilities document) is required and should be assigned by the sponsoring unit.

Once sponsored, the student organization would be a representative of the University; therefore, a high level of accountability from the organization will be required, while recognizing the importance of the organization’s self-direction and student leadership.

Sponsorship Proposal/Planning Guide

Step by Step Instructions for Submitting a Sponsorship Agreement.

Sponsorship Agreement - Proposal/Planning & Submission

Sponsorship Proposal/Planning

It is recommended that the terms of sponsorship already be finalized before inputting the information into the sponsorship agreement. The Sponsorship Agreement Proposal/Planning Sheet is a tool available to help with negotiations and obtaining the information needed to complete a sponsorship agreement. While the agreement may be modified after the initial submission, all parties (student organization representative, Faculty Advisor and Sponsoring Unit Head) will need to resign for each modification.

Sponsorship Agreement Submission

In order to have access to complete a sponsorship agreement, your organization must first submit an Organization Information Form. After completing the form, you will have access to submit a sponsorship agreement via your dashboard.

To submit a sponsorship agreement for your organization, visit the student organization database online at https://studentorgs.oregonstate.edu/sli2/.
Log in using your onid username and password.

database log-in image

After you log in, you will be directed to your Dashboard. You will see a listing of the organization you are involved with followed by the words “View Annual Registration,” “Complete Risk Assessment & “Complete Sponsorship Agreement.” Click on the “Complete Sponsorship Agreement” hyperlink to submit your sponsorship agreement.

complete sponsorship image

Fill in the Sponsorship Agreement details and click “Submit Sponsorship Agreement for Approval” at the bottom of the form.

submit_sponsorship_image

After submission, the Student Org Representative, Faculty Advisor & Sponsoring Unit Head will receive an email with a link and information for reviewing, approving and electronically signing the agreement.
While the agreement may be modified after the initial submission, all parties (student organization representative, Faculty Advisor and Sponsoring Unit Head) will need to resign for each modification.

Sponsorship Agreement Tutorial

Start a New Student Organization

NOTE: Applications for new student organizations will be accepted starting Summer Term for the 2012-13 academic year.

Review current listing of active student organizations to determine if a similar organization currently exhists. If not, START ONE!

How to get Started

If you have not done so already, please review the Student Organization Classification information in order to get a sense of what is required of each categorization moving forward. Only two of the three classifications - Sponsored & Voluntary Student Organizations - are recognized by the University. Non-Affiliated Student Organizations are not University recognized and are simply registered.

Depending on your prospective organization classification, identify a minimum of 4-10 OSU students (including yourself) interested in supporting the creation of your new organization.

Develop a Constitution/Governing Document for your organization including the minumum proscribed guidelines

Review the Registration & Recognition information for an overview of the materials that need to be submitted.

Schedule a time to meet with a representative from the Student Events & Activities Center in order:

1. To determine if a similar organization is currently active or to access historical information and governing documents of a similar group that might be currently inactive.

2. To discuss the details of and continue the process of becoming a registered/recognized student organization.

To schedule an appointment, visit us in MU 103 or email student.orgs@oregonstate.edu

Constitution and Governing Documents

Constitution or Governing Document Guidelines for Student Organizations

The constitution guides an organization in its operations and activities and, accordingly, are intended primarily for the organization’s benefit and use. The constitution contains the fundamental principles and structure of the organization, and outline the basic rules of procedure by which a group’s membership govern their organization.

The constitution should be carefully formulated, clearly worded, and kept up-to-date so that the needs of the organization can be met. It is recommended that each member of an organization have a copy of the constitution.

The following outline is provided to assist in the preparation of a constitution. Use this guide to prepare a constitution for your student organization. If there are any problems or concerns with your constitution, a member of the Student Events & Activities staff will contact you.

Constitution (Governing Document) Outline (PDF)

Constitution (Governing Document) Outline (Word)

Risk Assessment

Student Organization Risk Assessment Survey required for all Sponsored and Volunteer Student Organizations as a component of the annual registration process.

This information will allow your Faculty/Staff Advisor and OSU Risk Management to determine the appropriate classification of relationship with the University; what if any insurance coverage is available or additionally required for your organization; and the appropriate resources and training needed to ensure a sustained environment for risk reduction, accountability and relationship with the University. Completion of this document will contribute to your organization being considered for Recognition by Oregon State University.

The Risk assessment form is accesible through your student organization's dashboard in the Student Organization Database.

Step-by-Step Directions for Submiting a Student Organizations Risk Assessment Survey

Faculty Advisors (SSO) and Advisors (VSO)

Sponsored Student Organization Faculty Advisor Role & Responsibilities

Voluntary Student Organization Advisor Role & Responsibilities

When searching for an advisor, we suggest you write out your expectations along with the expected time commitment to share with prospective advisors. It is suggested you find an advisor who shares an interest in the group’s purpose as this person should be active with your organization and not simply a name on a list. One way to do this is to ask organization members for names of faculty or staff members who have been helpful or who they think may be a good match for the group.

After identifying a possible advisor match, approach that individual to determine interest and expectations they have for working with your organization. This relationship should be collaborative in nature with the advisor serving as facilitator, educating on the broadest scope of opportunity and the students determining which opportunities to pursue. Continual communication is important in developing a strong relationship. As the year progresses, be sure to keep the advisor informed about meetings, activities and issues that are pertinent to the organization and continue to use the advisor as a resource.

Successful student organization advisors typically are involved by:

being a resource
attending organizational events
helping to explain University policies and how policies may affect the organization
attending meetings
providing continuity in the organization as officers transition from year to year
suggesting program ideas
helping to solve problems and deal with crises
advising officers on meeting agendas
being a role model & mentor
serving as a sounding board
providing professional connections for the group
giving honest feedback to group members

Only Sponsored Student Organizations (SSOs) are required to have a Faculty Advisor, as articulated in the Sponsorship Agreement between the student organization and sponsoring unit. In addition to the information above, Faculty Advisors to SSOs should review and understand the Role & Responsibilities of Faculty advisors.

Voluntary Student Organizations (VSOs) are not required to have a Faculty Advisor. Therefore, those who choose to advise these organizations have no formal responsibility or oversight of the organization. The role and responsibilities of the advisor to a VSO in minimal and since there are few rules for what role the advisor will take, it is up to you to sit down with your advisor and come to an agreement about what role they will play.

Non-Affiliated Student Organization are not University recognized student organizations and as such we strongly recommend against serving as an active advisor. If you have questions, please contact us in the Student Events & Activities Center.

VSO Advisors - Roles and Responsibilities

As the advisor to a Voluntary Student Organization, your role is instrumental in helping the student organization and its members grow, develop and learn real life leadership skills for the future. Your support will not only help the student organization succeed but more importantly, create an exciting learning opportunity through involvement that both you and the organization can enjoy and appreciate. In your role, please keep in mind the following:

Voluntary Student Organizations are student-run organizations, recognized as being "@ Oregon State University." While recognized by the University, VSOs are not considered official representatives of the Oregon State University.
VSOs are not required to have an advisor as a condition for recognition. Thus, it is recommended that you have spoken with your Department Head and/or Dean, to ensure that this voluntary role does not conflict with your work responsibilities.
Your role is not one of directing or controlling the work of the student organization but rather, one of advising, consultation and support of the organization needs.
VSO activities should not be supported by departments either with funding or access certain university benefits (i.e. Motor Pool) unless the activity has been sponsored by a department through an Event Sponsorship Agreement.
Resources are available through the Student Events & Activities Center to support your knowledge of university policies and guidelines that your student organizations will work within.

Policies

At Oregon State University, students are invited to be active members of the educational community. As with any community, its members serve a vital role. Here are some policies and regulations that are related to student organizations:

Student Organization Policy Manual

Oregon Administrative Rules, Chapter 576 - Oregon State University

Committee Members and Meeting Minutes

Event Reporting

Only certain activities and certain student organizations need to be reported. Please click on the link below to get more information regarding event reporting by student organization type and well as to find the link for reporting your event online.

Event Reporting for Sponsored Student Organizations (SSO)

Event Reporting for Voluntary Student Organizations (VSO)

Event Reporting for Non-Affilitated Student Organizations (NSO)

Event Reporting - Sponsored Student Organization (SSO)

Video Length 00:57 - click the red CC button at the bottom of the video for captions.

Sponsored Student Organizations are required to officially report all activities, events, programs to ensure participation with the OSU self insurance fund. By reporting your event you will be in essence submitting a risk assessment. This will allow your advisor, the Student Events Activities Center and the Office of Risk Management opportunity to provide advice and education to student organization leaders in maintaining environments of risk reduction promoting the development of knowledge around programming with care for the community.

The first opportunity to report is a component of the Annual Registration process. You will be asked to list all known annual activities, programs and events.*
Secondarily, you will need to submit an actual event report at minimum of 30 days in advance of the activity, event, program through the Student Organization Data Base. This posting will require a detailed outline of the activity which will allow you to identify areas that need consideration for special care as well create visibility to the broad OSU community through automated listing on the OSU calendar. This report will also allow Student Events and Activities to track the good work of your organization for consideration of recognition and awards. Special care around fundraisers, philanthropy, travel and sponsorship/participation by non-OSU individuals and/or minors, alcohol and food service is required.**

*Activities that reoccur such as general meetings need only be reported once with notation of frequency of occurrence.

**The organization's social and recreational gatherings are not seen as official university business/sponsored activities that are covered by the University Self-Insurance Fund and do not need to be reported. However the same standard of care regarding risk should be taken.

Event Reporting Link***

***This link will direct you to our secure database at https://studentorgs.oregonstate.edu/sli2/ we are working in conjuntion with OSU Central Web Services to authenticate your identification using ONID login and password.

For security purposes, the database requires your browser be Internet Explorer 8 (IE8) or Mozilla Firefox. If you are not using IE8 for banner or other reasons, please use Firefox. Both browsers are approved by Central Web Services and should be available for all university computers. Please contact your network administrator for help with these programs if needed.

Event Reporting - Non-Affiliated Student Organization (NSO)

Video Length 00:41 - click the red CC button at the bottom of the video for captions.

Non-Affiliated Student Organizations are not required to report their activities. When programming on campus an NSO must meet the standard of care and comply with any regulations, procedures, etc. established through the facility/venue that is being used.

Event Reporting - Voluntary Student Organization (VSO)

Video Length 01:19 - click the red CC button at the bottom of the video for captions.

Volunteer Student Organizations are required to officially report all on-campus activities, events, programs that are open to more than club members, including all philanthropies and fundraisers, those with minors or vendor participation, alcohol and food service as well all University Sponsored Activities.

General meetings, executive meetings, organization member social and recreational gatherings, information tables, etc. do not need to be reported.

The first opportunity to report is a component of the Annual Registration process, the Student Organization Risk Survey. You will be asked to list all known annual activities, programs and events.*
Secondarily, you will need to submit an actual event report at minimum of 30 days in advance of the activity, event, program through the Student Organization Data Base to the Student Events and Activities Center. This posting will require a detailed outline of the activity which will allow you to identify areas that need consideration for special care as well create visibility to the broad OSU community through automated listing on the OSU calendar. This report will also allow Student Events and Activities to track the good work of your organization for consideration of recognition and awards. Special care around fundraisers, philanthropy, alcohol and food service, sponsored travel and sponsorship/participation by non-OSU individuals or minors are required.

*Activities that reoccur such as general meetings need only be reported once with notation of frequency of occurrence.

Event Reporting Link**

**This link will direct you to our secure database at https://studentorgs.oregonstate.edu/sli2/ we are working in conjuntion with OSU Central Web Services to authenticate your identification using ONID login and password.

Student Org. Digest

The Student Org. Digest is a newsletter intended to disseminate information to *recognized student organizations on campus. The Digest includes information and updates for student organizations in addition to information about campus involvement opportunities, scholarship, work and internship opportunities, campus resources and events and activities happening on campus. It is also a place for student organizations to share information with each other. If you would like to have information sent to student organization leaders through this digest, be aware of the following:

The Digest is sent weekly to the student leader list serve, on Wednesdays and posted on to the Student Events & Activities Center Facebook Group page (http://www.facebook.com/groups/OSUSEAC)

Messages should be limited to 30 words, plus your contact info.
- Contact info should include a primary contact, email and/or phone number as well as website, where applicable.
- Attachments will not be accepted or forwarded. Please include as a link to a website/flyers if needed.
Information must be received on Tuesday by 11:59 pm to be included in that week's digest.

You’ll need to resubmit events weekly for inclusion where applicable.

Use the form below to submit your announcement.

*University Student-Coordinated Programs are not included on this list serve as they are not required to register annually as recognized student organizations. These organizations include: Associated Student of OSU (ASOSU), Human Services Resource Center (HSRC), International Students of OSU (ISOSU), Kalmekak, Memorial Union Program Council (MUPC), Peer Health Advocates, SOL, Student Sustainability Initiative, Team Liberation; Cultural & Resource Centers - Asian Pacific Islander Cultural Center, Black Cultural Center, Caesar Chavez Cultural Center, Native American Longhouse, PRIDE Center, Women’s Center; Student Media - Barometer, Beaver Yearbook, KBVR FM, KBVR TV, Prism Literary Magazine.

Student Organization Alignment Group (SOAG)

In 2011, Oregon Senate Bill 242 (SB 242) was signed into law granting greater autonomy to the Oregon University System (OUS) – Oregon’s 7 public universities. SB 242 has allowed the separation of OUS away from the State of Oregon’s Department of Administrative Services (DAS) and the state self-insurance fund. OUS is currently in the process of identifying and obtaining required insurance policies to cover the exposures present in the seven university’s missions with an effective date of July, 1 2012. As Oregon State University (OSU) and OUS moves away from the state Self-Insurance Fund and purchases private insurance policies, it is imperative that we disclose all student organizations, which we treat as part of the University’s own functions. In addition, the knowledge of all active student groups on campus and proper categorization of these groups allow proactive risk control methods: from personalized risk assessments, proper insurance obtainment, waivers, and education of evaluating risks and their subsequent management.

The Student Organization Alignment Group, consisting of OSU Risk Management, Legal Counsel, the Student Events & Activities Center, the Center for Fraternity & Sorority Life and Recreational Sports, is leading in the effort to:

Conduct an accurate inventory of active student organizations at Oregon State University;
Gain insight into the successes and challenges that student organizations have experienced since implementation of the student organization relationship model in Fall of 2010 (Student Organization Recognition Policy & Procedures Manual available at http://oregonstate.edu/fa/manuals/sor/001);
Explore opportunities to identify ongoing relationships and additional resources for supporting student organizations active in our community;

To facilitate this exchange of information, we are hosting multiple information gathering and sharing sessions in various campus locations prior to July 1^st. It is our hope that any person in relationship with student organizations, including student leaders and advisors, will join us at one of these sessions. You can find scheduled times and locations below. If a student group you are involved with is not currently recognized (listing of University recognized student organizations available at http://oregonstate.edu/sli/studentorgs/find_organization), please be sure to come to one of the scheduled sessions. If you cannot attend, please contact the Student Events & Activities Center to discuss the process of getting the organization recognized for the upcoming academic year.

If you have questions or concerns, please contact Danté Holloway in the Student Events and Activities Center at dante.holloway@oregonstate.edu or x7-1462.

Scheduled Conversations - Refreshments provided (if none of the dates below work for you, please check back later. We are still scheduling additional sessions across campus):

Monday, May 14th - 128 Kidder Hall 9:30a-10:15a | noon -12:45p | 3:00p-3:45p

Tuesday, May 15th - 206 Gilkey Hall 9:30a-10:15a | noon -12:45p | 2:30p-3:15p

Thursday, May 17th - 210 Women's Building 9:30a-10:15a | noon -12:45p | 2:30p-3:15p

Monday, May 21st - 202 Bexell Hall 10:00a-10:45a | noon -12:45p | 2:30p-3:15p

Tuesday, May 22nd - Covell 117 10:00a-10:45a | Covell 139 2:00p-3:00p

Tuesday, June 5th - Memorial Union Council Rm 10:00a-10:45a | 2:30p-3:15p

Wednesday, June 6th - Memorial Union 110 9:30a- 10:15a | Memorial Union Council Rm noon - 12:45p

Thursday, June 7th - Memorial Union Council Rm 11:00a- 11:45a | Memorial Union Board Rm 2:30p - 3:15p

Important Links

Student Organization Recognition (SOR) Policy and Procedures Manual

OSU Office of Risk Management

Listing of currently Recognized Student Organizations (2011-12)

Submit Questions/Review FAQ's

Student Organizations @ OSU

Welcome to the Home for Student Organizations @ Oregon State University

Registration for new and returning clubs & organizations for the 2012-2013 academic year is Friday, May 3, 2013! All registration materials, approvals and confirmations must be completed by that date. Registration for the next acadeic year will open during summer, 2013.

STUDENT ORGANIZATION CLASSIFICATION

Letter to the OSU Community

Search for Student Organizations at OSU

Sponsored Student Organization (SSO) Overview & Recognition

Voluntary Student Organization (VSO) Overview & Recognition

Non-Affiliated Student Organization (NSO) Overview & Registration

Benefits of Student Organizations

Resources Student Organizations

Event Planning & Support

Website & Listserve Access

General Website Hosting Information

Step by Step Directions for Requesting Webspace (PDF will open in new window)

Updates for Established Sites

Step by Step Directions for Requesting Webspace Updates (PDF will open in new window)

Listserves

Workshops & Tips

Conflict Resolution

Effective Meetings

Officer Transitions

Recruitment

Teambuilding

Fundraising & Funding Resources

Funding Resources

Funding Resources

Money Management

Money Management

Sponsored Student Organization Orientation

Student Organization Manuals

SSO Faculty Advisor Manual

SSO Student Leader Manual

Registration and Recognition Overview

Registration and Recognition Overview

Registration for the 2012-2013 academic year is closed. Registration for the next academic year will open during summer, 2013.

Organization Information Form

Sponsorship Agreement

Sponsorship Overview

Sponsorship Proposal/Planning Guide

Step by Step Instructions for Submitting a Sponsorship Agreement.

Sponsorship Agreement - Proposal/Planning & Submission

Sponsorship Proposal/Planning

Sponsorship Agreement Submission

Sponsorship Agreement Tutorial

Start a New Student Organization

Constitution and Governing Documents

Risk Assessment

Faculty Advisors (SSO) and Advisors (VSO)

Sponsored Student Organization Faculty Advisors - Role & Responsibilities

VSO Advisors - Roles and Responsibilities

Policies

Committee Members and Meeting Minutes

Event Reporting

Event Reporting - Sponsored Student Organization (SSO)

Event Reporting - Non-Affiliated Student Organization (NSO)

Event Reporting - Voluntary Student Organization (VSO)

Student Org. Digest

Student Organization Alignment Group (SOAG)

Submit a Question - FAQs