Organization Information Form

The Organization Information Form is the online tool used to support student organizations through annual reporting and archiving of leadership, membership and organization information. 

Organization Advisors, Sponsoring Units, the Office of Risk Management and Student Event & Activities utilize this tool to review, support, and engage with student organizations. This tool also is used to create online public posting of registered and recognized student organizations at OSU.

 

Submission of an Organization Information Form

In order to complete the Online Information Form you will need the following information:

• Organization Classification
• Organization name and/or nickname
• Organization Purpose/Description (this is what interested people will read to understand what your organization is all about)
• Organization contact information (where applicable): email, websites, facebook, blog, twitter
• Number of active members
• Officer Transition times
• Mailing address (where applicable)
• Affiliation information (if your org is connected to or governed by a/n inter/national organization outside fo OSU)
• Financial account information
• Contact information (first/last name & ONID user name) of student leaders
• Contact information (first/last name & ONID user name) for Advisors
• A Constitution and/or Governing Document for upload

When you are ready to begin the registration,  log-in to the student organization database using your ONID at: 

https://studentorgs.oregonstate.edu/sli2

 

Step by Step Instructions for accessing and submitting an OIF

* For security purposes, the database requires your browser be Internet Explorer 8 (IE8) or Mozilla Firefox.  If you are not using IE8 for banner or other reasons, please use Firefox.  Both browsers are approved by Central Web Services and should be available for all university computers.  Please contact your network administrator for help with these programs if needed.

Sponsorship Agreement

Sponsorship Overview

The purpose of the sponsoring relationship is to support the potential of student organizations from within University units, while strengthening the mission of Oregon State University.  Faculty, staff and students offer each other invaluable opportunities for interaction, learning and development through commitment to common goals. Through sponsorship, the University gives its units the chance to align with student organizations in order to actively contribute to the cultural, social and academic life on campus and enhance student life at the University. The University also offers the student organization its resources in order to allow the organization to fulfill its mission and attain its goals. Through the sponsoring relationship, the sponsoring unit and student organization are together, making the OSU experience real and meaningful.

Sponsored status for a student organization is a statement of recognition by Oregon State University that the student organization is a key element in helping the University realize its mission.  University units that wish to sponsor a student organization must be committed to the support of that organization’s mission and activities.  In addition to formal advising, unit support may take any of the following forms: financial, administrative, office and/or operational space. 

Student organizations and University units considering sponsorship should be aware of the following:

• The mission of the student organization must be aligned with both the Sponsoring Unit’s mission and that of the University.

• Membership of the Student Organization must consist of 100% Oregon State University Students.

• The student organization and Sponsoring Unit are jointly responsible for compliance with all University policies and procedures, including but not limited to the following areas:
  
  • risk management
  • travel
  • financial management
  • contractual agreements
  • acquirement, reporting and management of property
  • OSU student of conduct

• Annually, the student organization must submit appropriate registration & recognition materials including:
  • Organization Information Form
  • Risk Assessment Form
  • Sponsorship Agreement, inclusive of appropriate signatures

• In sponsoring a student organization, the sponsoring unit views the student organization, through its efforts, as worthwhile and vital and therefore commits itself to provide support for the organization and its endeavors.

• Identification and commitment of a Faculty Advisor to serve in the capacity of mentor, educator and accountability manager (as detailed in the Faculty Advisor Role & Responsibilities document) is required and should be assigned by the sponsoring unit.

• Once sponsored, the student organization would be a representative of the University; therefore, a high level of accountability from the organization will be required, while recognizing the importance of the organization’s self-direction and student leadership.

 

Sponsorship Proposal/Planning Guide

Step by Step Instructions for Submitting a Sponsorship Agreement.

Start a New Student Organization

 

NOTE:  Applications for new student organizations will be accepted starting Summer Term for the 2012-13 academic year. 

 

Review current listing of active student organizations to determine if a similar organization currently exhists.  If not, START ONE!

 

How to get Started

• If you have not done so already, please review the Student Organization Classification information in order to get a sense of what is required of each categorization moving forward.  Only two of the three classifications - Sponsored & Voluntary Student Organizations - are recognized by the University.  Non-Affiliated Student Organizations are not University recognized and are simply registered.

• Depending on your prospective organization classification, identify a minimum of 4-10 OSU students (including yourself) interested in supporting the creation of your new organization.

• Develop a Constitution/Governing Document for your organization including the minumum proscribed guidelines

• Review the Registration & Recognition information for an overview of the materials that need to be submitted.

• Schedule a time to meet with a representative from the Student Events & Activities Center in order:

1. To determine if a similar organization is currently active or to access historical information and governing documents of a similar group that might be currently inactive.

2. To discuss the details of and continue the process of becoming a registered/recognized student organization.

• To schedule an appointment, visit us in MU 103 or email student.orgs@oregonstate.edu

Constitution and Governing Documents

Constitution or Governing Document Guidelines for Student Organizations

The constitution guides an organization in its operations and activities and, accordingly, are intended primarily for the organization’s benefit and use. The constitution contains the fundamental principles and structure of the organization, and outline the basic rules of procedure by which a group’s membership govern their organization.

The constitution should be carefully formulated, clearly worded, and kept up-to-date so that the needs of the organization can be met. It is recommended that each member of an organization have a copy of the constitution.

The following outline is provided to assist in the preparation of a constitution. Use this guide to prepare a constitution for your student organization. If there are any problems or concerns with your constitution, a member of the Student Events & Activities staff will contact you.

Constitution (Governing Document) Outline (PDF)

Constitution (Governing Document) Outline (Word)

Risk Assessment

Student Organization Risk Assessment Survey required for all Sponsored and Volunteer Student Organizations as a component of the annual registration process.

This information will allow your Faculty/Staff Advisor and OSU Risk Management to determine the appropriate classification of relationship with the University; what if any insurance coverage is available or additionally required for your organization; and the appropriate resources and training needed to ensure a sustained environment for risk reduction, accountability and relationship with the University. Completion of this document will contribute to your organization being considered for Recognition by Oregon State University.

The Risk assessment form is accesible through your student organization's dashboard in the Student Organization Database. 

Step-by-Step Directions for Submiting a Student Organizations Risk Assessment Survey