The Student Events & Activities Center serves as a link to a wide range of campus-wide resources that support the development of individuals, organizations and community. This section contains just a small sampling of tools available for students.
The Student Events & Activities Center (SEAC) is the hub of student organization activity on the OSU campus, responsible for providing advice, training and support to student organizations hosting events on the OSU campus. With a focus on creating an environment of care for the student planner, their organization and the community, we provide workshops, consultation, and review, enhancing student knowledge and influencing positive activity outcomes.
All student organization open, on-campus events are required to be registered a minimum of 2 weeks in advance of the date of the event. The following link is the online event registration form. To complete the form, you will need complete event information including date, time, location, funding, marketing and details/description of your event.
The Events and Activities Team can provide planning and day of event support to ensure that student planners have access to the necessary tools for success. The SEAC is also home to the Cultural Meals Program, a self-catering mechanism for student programming.
For more information, contact us at:
Visit: SEAC, MU 103
In order for your organization’s site to be hosted under the OSU domain at groups.oregonstate.edu, you must use the Drupal content management system installation provided by Central Web Services (CWS) and use the theme associated with your organization’s classification.
Due to the number of security vulnerabilities introduced by software installed by groups, CWS can no longer permit installations of custom software. If you install custom software, your site may be disabled. Also due to policy, custom themes are no longer permitted. Instead, you are encourage to focus on the use of imagery within your site.
Central Web Services provides no-cost training options for Drupal. Details on training courses are available at http://oregonstate.edu/cws/training. All materials are available for download and self study from this website. You may also register for in-person courses online at http://oregonstate.edu/cws/register.
A new domain has been established for student organization websites; groups.oregonstate.edu, which will mean a change to a recognized student organization’s URL. If you are a recognized student organization and your site currently has one of the following addresses: people.oregonstate.edu/studentgroups/<name>, people.oregonstate.edu/groups/<name>, or oregonstate.edu/groups/<name>; the new domain your site will have the following URL: groups.oregonstate.edu/<name>. Central Webs Services will contact and work with you to transition your current site to the centrally provided site.
If you are a VSO or SSO and your organization’s site is not currently using Drupal, CWS will create a development site for your organization in the new groups.oregonstate.edu domain and allow you time to transfer your content from your existing site into the new Drupal site. If your group already has a CWS provided Drupal site, CWS will perform an initial migration of your content from your current install into the SSO or VSO version of Drupal, depending on your organization’s status. You will have the opportunity to verify your content displays correctly and functions properly prior to the removal of your existing site. Once your site has been verified, your old site will be deleted and a redirect will be provided to the new URL for a period of 6 months.
Once your group has completed the annual registration process, you may want to create a group email listserve to help manage communication with your members. To establish a listserve, go to the OSU Mailing Lists site (lists.oregonstate.edu) and fill out the on-line listserve request form. For more information on editing your list, including adding or removing members or recoving passwords, visit http://oregonstate.edu/helpdocs/e-mail/e-mail-listserv-mailman/ownersadministrators.
As a service to student clubs and organizations on the OSU campus, the Student Leadership & Involvement (SLI) Staff is available to present a variety of leadership and organization development workshops listed below. If you would like a presentation on a topic not on this list, let us know. We may be able to tailor a session just for you.
Balancing Academics and Involvement
Being a Juicy, Succulent Student Leader
Communication and Conflict Resolution
Creating Your Organization’s Vision & Mission
Ethics in Leadership and Decision Making
Facilitating Meetings and Conversations
Leadership and You Leadership
Styles and Group Dynamics
Marketing Your Leadership Experience During a Job Search
Motivating Group Members
Recruitment/Retention and Motivation
Setting Goals and Expectations
For a description of each workshop, please click here [we would like to have this bring up a pdf].
To make arrangements for a workshop, please send an email to GetInvolved@oregonstate.edu with your request at least 2 weeks in advance.
Conflict is a normal result of a lot of different people with different ideas working together. Though it doesn’t always feel good initially, conflict can eventually lead to more group cohesion and success if everyone takes time to listen to each other and works toward problem solving.
One of the most effective ways to resolve conflict is through collaboration - working together to find a solution that satisfies everyone’s concerns. When you collaborate, everyone wins: People feel good about what took place and therefore mutual respect is enhanced.
Using a Collaborative Approach to Conflict Resolution
Negotiating conflict is a difficult process to navigate with any group and you may face some stumbling block as you go through the steps above. But remember, be persistent and acknowledge to yourself and the group that conflict is a normal part of working in a group. Don’t forget to ask for help from your advisor or a Student Leadership and Involvement staff member if you need assistance.
As a leader, one of your jobs is to encourage future leadership. One way to do this is to offer other group members a chance to facilitate a meeting. Rotating facilitators reduces the feeling that one person is in charge and has sole decision-making power. Do all you can to get others involved!
For the continued success of the organization, it is important for both the outgoing and incoming officers to collaborate for a smooth transition. Here are a few suggestions:
For the Outgoing Officers:
Prepare a “transition file” or notebook for the new leaders. This may contain information about your group’s mission, goals, traditional activities, position descriptions, constitution, timeline of when to start specific tasks (how far in advance to start planning a large event, begin the budget process, etc.), contact information for helpful resources and people, list of priorities for each term, etc. Also consider including a list of things you wish you would have known going into your position, or lessons you learned along the way that made a difference to you. If your organization made any large decisions or changes this year, include information about why and how those decisions/changes were made.
Schedule both one-on-one meetings with the person who will be transitioning into your position, and a group officer meeting with the incoming and outgoing groups to personally share information, advice and ideas.
Be sure to pass on information about any commitments or reservations that have already been made for next year. Has the MU Ballroom already been reserved for next winter’s event? Have you already agreed to co-sponsor a concert with another group on campus? Are there any projects left-undone? Fill in the new group about the decisions, strategies, and efforts made, including what has worked and hasn’t worked. If they decide to continue the project, this will help them to be successful.
Talk about the fact that the new group will be different than the old group…and that’s okay. Encourage open-mindedness. The new group will need time to learn their jobs, figure out how to work with each other effectively, and develop their goals.
Provide your contact information and an invitation to contact you should the new officer have questions or need assistance. Just knowing that you are willing to be contacted can make a difference.
For the Incoming Officers:
Talk with the outgoing officers about what their goals, traditions, ideas, and strategies (both what worked & didn’t work). You do not have to do things the same ways that they did, but knowing what has happened in the past can provide a good foundation from which to start.
Be willing to ask questions...from outgoing officers, your advisor, the people who are affected by the work you do, other students on campus, etc.
Be willing to try new things. Traditions are nice, but also leave room for new ideas and efforts. Know that it’s okay to not just do what the previous groups have done before you.
Do some team-building with your new group. Even if you have all known each other before, this may be the first time you have all worked together in a team. In addition to doing some team activities, discuss expectations, how to work with each other, what you all need from each other, pet peeves, goals, etc.
Establish common group goals. By the end of the next year, what do you all want to have accomplished? What kind of legacy do you want to build?
Immediately take on a realistic challenge as your first project. Experiencing success with the first project can help the group to feel more confident about their abilities. It also allows the opportunity to try a few things, work with each other, and learn more about leadership styles without a lot of risk. It’s kind of like taking a trial run or bowling a “practice ball” before really starting the game!
Start creating your transition file/notebook from the very beginning. Doing so will make next year’s transition even smoother.
The SLI Leadership Development Team is here to help you with your leadership, group development, and transitional needs. We do one-on-one consultations and can even bring workshops to your meetings. Learn about the workshops at our Leadeship Workshops site.
To request a consultation or workshop, email GetInvolved@oregonstate.edu or call Melissa Yamamoto (541.737.6385).
New ideas, new energy, and new faces help keep your group fresh and ensure that the organization will continue to exist even after the current members have moved on. You can recruit new members all year long. As you are seeking new members, keep in mind that there are at least five major reasons people join organizations:
Some possible recruiting methods:
When someone shows interest in joining the organization, make sure to get their contact information and get in touch with them quickly. Let them know that their participation is important to you and help them feel welcome in the group.
Creating a team environment in your organization will help you work together more effectively and build a more cohesive, supportive and trusting group. How do you do that?
Below you will find suggestions about how to fund raise for your organization. Look at the left menu item to find out about funding resources on campus.
Your organization may decide that fundraising is a good way to raise money for your group. Here are a few important things to remember when you are organizing a fundraiser:
|Need a fundraising idea? Here are just few!
Student organization funding may come from many different sources. Some organizations institute dues or participation fees, host fundraisers or solicit funding from many places including those listed below. Student organization fundraising activities being held on campus must be reported through the student organization database. The Student Events & Activities Center can provide ideas for successful fundraisers.
How you manage your funds is often dependant on your funding source. For funds that student organizations directly raise through dues, fundraisers, etc, the Memorial Union provides access to a student organization Funds in Trust (FIT) account (information below). For all other funding sources, contact that budget authority to identify appropriate use and documentation of money expendatures.
Memorial Union Accounting Office
The MU Accounting Office provides the following services:
Accepts and records deposits of organization’s funds
Processes requests for checks to pay bill
Issues cash reimbursements
Keeps a running balance of organizational funds
Provides a monthly online statement on the status of your account
Provides cash boxes for student organization events
Having an account with the MU does not put restrictions on the use of your money, and it is an excellent resource for record keeping and money management.
If you have already set up your MU account, you can access it using the following link:
The trick to accessing this page is that you have to be within the campus firewall (i.e. accessing any campus-networked computer or accessing the campus network remotely). Computers in residence halls, labs, the library, and public spaces (including the MU) should have access to the campus network.
The MU Accounting Office is located in MU 215 and is open Monday through Friday from 9:00am to 5:00pm. For further information stop by or call 541.737.2306.
The Sponsored Student Organization (SSO) Orientation is intended for student leaders of SSOs. We will discuss roles and responsibilities of recognized student organizations, explore what it means to be in a sponsored relationship, and update you on pertinent Risk Management and Financial Policies as well as accessing your benefits and how to connect with campus resources. Please sign up for the time and location that best fits your schedule. Sessions are scheduled for 90 minutes.
**A Special sessions dedicated to College of Engineering Sponsored Organizations has been scheduled for October 23rd from 5:30p-7p. If you are a CoE SSO, and will eb able to make this special sessions, you do not need to RSVP to one fo the sessions below. **
Voluntary Student Organization Student Leader Manual - Coming Soon