Budgeting Board Executive Reports
As per SIFC Bylaws, each budgeting board is required to submit executive reports to SIFC by Oct 15th of each year. These executive reports include numerous documents, inlcuding final budget and actual financial data for the previous fiscal year, equipment and building reserves (if applicable), and working capital levels. A short-term (1-2 years) and long-term (3-5 years) strategic plan is also required. Strategic plans at a minimum include the organizations goals for the future, unmet needs, SWOT analysis, current and future labor needs, long-term impacts of budget increases/decreases, and facility/space needs.
FYxx Actual Finanial Results are the actual financial results for the fiscal year ending June 30, 20xx. We can compare actual results to what the organization budgeted. This enables you to see the performance of their estimates as well.
Working Capital is how much cash they have on hand. The Oregon University System (OUS) recommends that they have at least two months worth of cash expenses on hand in case something unexpected happens. On the document, you can tell how much each organization either exceeds or falls short of the OUS recommended levels.
Reservel Levels detail how much money they have in their reserve funds. When organizations own the buildings they operate in, they are required to have building reserves for upgrades or major maintenance that is required. The idea behind this is they have emergency money on hand if something unexpected happens to a building (rarely) or to have money on hand to perform major upgrades or major maintenance and do not need to come to SIFC to request extra fees for these activities (normal). Organizations that also own a significant amount of equipment are required to have equipment reserves for the same reason listed above.
Reserve Plans detail the projected future expenses for both of these funds, and are used by the organization for long-term planning purposes to make sure that the money in these reserves is sufficient for future expected activities.
The following is a list of each budgeting boards and their submissions.
Our Little Village:
Student Sustainability Initiative (SSI):