The regular monthly meeting of the Faculty Senate was called to order by President Mike Quinn on June 14, 2007 at 3:00 PM in the LaSells Stewart Center. President Quinn asked for a moment of silence out of respect to the memory of Dr. Elizabeth Sulzman, Professor of Crop and Soil Science, who died unexpectedly on June 10.
Consideration of Degree Candidates
Kent Kuo, Registrar, recommended for approval the proposed lists of degree candidates and honors subject to final confirmation of all degree requirements. There were 4,289 students who were candidates for 4,469 degrees which included: 3,517 Bachelors, 645 Masters, 179 Doctors and 128 Professional Doctor degrees. There were 167 students who were candidates for two degrees, 5 students were candidates for 3 degrees, and 1 student was a candidate for 4 degrees.
The Class of 2007, OSU's 138th graduating class, had 967 seniors who qualified for Academic Distinction and included 454 'cum laude' (gpa 3.50-3.69), 275 'magna cum laude' (gpa 3.70-3.84), and 238 'summa cum laude' (gpa 3.85 and above).
Motion 06-623-01 to approve the proposed list of degree candidates and honors passed by voice vote with no dissenting votes.
Revised Promotion and Tenure Guidelines
Roger Nielsen, Promotion and Tenure Committee Chair, presented for approval the revised Promotion and Tenure Guidelines that were postponed from the May meeting.
Becky Johnson, Vice Provost for Academic Affairs, outlined outlined issues she has observed when evaluating Promotion & Tenure dossiers which resulted in requesting revisions to clarify the problem areas:
President Quinn outlined six changes in the proposed guidelines that he felt were most significant from a faculty member's point of view:
Nielsen noted that the P&T Committee was very careful with the language when using such words as "should" and "will" depending on the degree of flexibility and restrictions. He outlined the changes to the document as a result of recommendations received since it was presented at the May Faculty Senate meeting:
President Quinn reminded Senators that the motion on the floor is to approve the revised Promotion and Tenure Guidelines.
Motion 06-623-03 to amend the Guidelines by striking the above sentence passed with some dissenting votes.
Senator Valls moved to amend the Guidelines by striking "at or" from the next to the last sentence in the first paragraph in the 'Tenure Unit Review and Recommendation': "Committees can include faculty at all ranks who can contribute to the discussion and evaluation, but only those at or above the rank of the candidate may vote."; motion seconded. Motion 06-023-04 to strike "at or" in the reference sentence passed by voice vote with some dissenting votes.
Standing Rules Revisions
Faculty Senate President Mike Quinn presented for approval Standing Rules revisions for the following committees (bolded sections indicate proposed additions and strike-through sections indicate proposed deletions):
Academic Advising Council
The rationale for the below proposed changes are:
The Academic Advising Council furnishes support and information to those units on campus that provide academic advising for undergraduate students and makes policy and procedure recommendations to the Faculty Senate for consideration.
The Council shall be composed of a Head Advisor or designated representative from each academic college and one or more representatives from each service unit involved in advising students, and a student representative. Each of the academic colleges and the service units represented shall have one vote on the council.
The Chair and Secretary shall be chosen by the Council in a manner to be determined by that body.
The immediate past chair of AAC shall participate on the Faculty Recognition and Awards Committee in selecting the recipient of the Dar Reese Excellence in Advising Award and the OSU Academic Advising Award and shall be a liaison member of the Curriculum Council. The following year, this individual shall be a representative to the Academic Affairs Council.
In the even that the immediate past chair is unavailable for the selection of the Dar Reese award, the AAC will select an alternate representative. In the event that the individual cannot fulfill his or her duties, the AAC chair will appoint a replacement.
AAC MEMBERSHIP (voting members, limited to one (1) vote/unit;
includes being on listserv)
Head Advisors: Includes each academic college, as well as UESP and the Cascades Campus.
One or more
reps representatives from each of the following service units involved in advising (or providing support for advising):
Additional Listserv Representatives (non "voting" members)
Non-voting members:The non-voting membership of the AAC consists of units whose work may affect academic advising, but whose mission, goals, or responsibilities are largely unrelated to academic advising (e.g. Central Computing). Non-voting members are listed in the AAC Guidelines, and a vote of the Council to change the Guidelines is required for a unit to become a non-voting member.
College of Oceanic and Atmospheric Sciences
Dean of Students
Services for Students with Disabilities
University Counseling and Psychological Services
University Housing and Dining Services
A faculty member desiring to resolve a grievance or dispute on an informal basis, or the Chair of the Grievance Committee with the faculty member's concurrence, shall,
through the Chair of the Faculty Mediation Committee (FMC) select one FMC member as Faculty Mediator in any given situation toconsult with the Faculty Mediator. The Faculty Mediator may meet with the member to review and attempt to resolve disputes and grievances on an informal basis. The Faculty Mediator may take whatever action she or he considers appropriate in attempting to resolve the dispute or grievance including interviewing or consulting other persons.
With concurrence of all parties involved in the dispute or grievance, the Faculty Mediator may provide mediation services among disputants. The Faculty Mediator and all parties to the grievance or dispute shall keep all information learned in the mediation process confidential to the maximum extent possible under the law.
The Committee shall consist of three academic employees with faculty rank or professional title. Emeritus faculty shall be eligible to serve on the Committee. The Executive Committee of the Faculty Senate shall appoint committee members and designate one as Chair.
The Faculty Mediator and an alternate shall be academic employees with faculty rank or professional title appointed by the Faculty Senate Executive Committee; emeritus faculty shall be eligible to be appointed. The mediator and the alternate shall have had specific training regarding mediation skills prior to accepting this appointment or arrange to receive specific training prior to providing mediation services.
The Faculty Mediator's role, activities, and responsibilities are defined in the "OSU Faculty Grievance Procedure," referenced in the Oregon Administrative Rules.
Note: OAR 576 Division 50 calls for both a mediation opportunity and a grievance process.
President Quinn noted that the current practice is to use one mediator.
Senator Gomez, Associated, felt it was impractical to think that all information shall remain confidential. Gomez moved to amend the Standing Rules to add the following at the beginning of the second sentence of the second paragraph "Except as otherwise agreed by the Faculty Mediator and all parties to the mediation,…"; motion seconded. Motion 06-623-09 to amend the Standing Rules to include the above clause passed by voice vote with no dissenting votes.
Motion 06-623-09 to amend the Standing Rules to include the above clause passed by voice vote with no dissenting votes.
Motion 06-623-08 to approve the Faculty Mediator Standing Rules as amended passed by voice vote with no dissenting votes.
Category I Proposals
John Lee, Curriculum Council Chair, presented for approval the following Category I proposals:
Lee explained that these additions would significantly expand offerings, locations and academic programs. The programs impose minimal cost in terms of time, money, development and oversight to OSU. Approval of this proposal would also provide faculty development opportunities. It is expected that 10-20 students will take advantage of the new programs and the number may double or triple in subsequent years. Accreditation alignment for the proposed providers is as follows: IFSA-Butler is through Butler University; SFS is through Boston University; SIT has its own accreditation; CIEE arranges for a school of record for each program; and API works with foreign universities accredited in their home countries. Lee noted that International Programs has been working with individual departments and colleges to identify programs that bring valuable study abroad experiences to OSU students that are more focused and beneficial.
Senator Gross, Liberal Arts, felt this was a wonderful opportunity and questioned whether thought has been given to competition these programs may offer to existing OUS programs. Joe Hoff, International Education Office, responded that OSU will not offer programs that are in direct competition with OUS.
Motion 06-623-10 to approve all five program providers passed by voice vote with no dissenting votes.
Lee explained that the rationale for the name change is that the current acronym, ORLT, seems to be difficult to remember and the proposed name better describes the program. Lee noted that the Curriculum Council recommends approval of the proposal. Motion 06-623-11 to approve the degree name change passed by voice vote with no dissenting votes or discussion.
Interinstitutional Faculty Senate Recap
Paul Doescher, IFS Senator, provided a recap of the June IFS meeting in Portland and acknowledged the efforts of faculty, administrators, Chancellor's Office staff and citizens who played a role in the passage of the higher education budget. He also asked Senators to applaud the efforts of Mina Carson, IFS President, who was involved in testimony and worked behind the scenes.
Senator Bogley, Science, questioned the status of the tuition remission cap. Provost Randhawa responded that they don't exist.
In response to Senator Wilcox, Health and Human Sciences, questioning whether there would be a legislative session in 2008, Senator Lunch, Liberal Arts, stated there will not be a formal session, but there will be a special session. This means that the budget will not be revisited in 2008.
Provost Randhawa announced that a memorial service for Dr. Elizabeth Sulzman will occur on the afternoon of June 18 and asked that her family be kept in your thoughts. His report included the following items:
Legislative Process and 2007-2009 Budget –
Randhawa expressed sincere thanks to all who spent considerable time on the legislative process. He reiterated that this is a good start for the reinvestment process, but will require a multi-year process for higher education to be back on solid footing.
Capital Budget Elements
Oregon Inc. Funding Package (SB 581)
Randhawa noted that the budget is not final, but there is optimism. Although the budget includes increases for inflation, salaries, etc., it does not eliminate the need for internal examinations of OSU's own system in terms of achieving the aspirations outlined in the Strategic Plan. This process will be initiated in late summer by the administrative and Faculty Senate leadership. When faculty return in the fall, conversations will be held related to examining existing operations to ensure that the amount of money going into building faculty capacity and student services is maximized.
Capital Campaign – The campaign has been working toward a goal of $625 million during the silent phase. The amount raised by the end of April was $285 million, and a number of major gifts and pledges have been received since then. The intent is have raised half of the goal when the campaign goes public during homecoming week in October. The public community event in the MU Quad will be October 26; the OSU Foundation is working with faculty, students and alumni to plan the event.
Senator Dreher, Science, questioned the status of the move of graduate admissions to the Graduate School. Randhawa noted that the graduate admissions process is currently handled in the Admissions Office and has not been as effective as it could be. The recommendation was made to move graduate admissions to the Graduate School to increase the effectiveness and efficiency of the process. Randhawa stated that the move will be implemented in the fall and an admissions officer will be hired to start the recruitment process.
Senator Selker, Engineering, thanked Provost Randhawa for providing the leadership to develop resources for faculty to do their jobs. He asked Randhawa when the university will talk about major issues and when faculty should be engaged. Randhawa responded that there is always room for improvement but there has been a lot of intentional effort to make the processes transparent and open, i.e, the budget process. The president and provost have made efforts to make contact with faculty, department heads and departments. The intent is to engage faculty and staff in a structured way as the effort moves forward. He recognizes that there is a balance between getting input and informing, and welcomes suggestions from faculty. There is a need to strike a balance between conversations and decision making.
Senator Flahive, Science, questioned the possibility of a merger between the Colleges of Science and Liberal Arts. Randhawa responded that the intention is to look at the OSU enterprise and to determine how to maximize the resources related to building both the faculty capacity and student learning environment. Randhawa has not singled out the merger of Science and Liberal Arts. If there is a conversation about the academic structure of the university, it will include a holistic view of the eleven academic colleges and support services, not just two colleges.
Senator Roberts indicated that the College of Liberal Arts faculty will not be included in the process if it begins during the summer. Randhawa stated that the intent is to start the conversation in late August or early September with the deans, but the broader conversation will not occur until faculty return in the fall. The original intention was to begin the conversation during AY 2006-07 but the decision was made to not begin a conversation that may impact the legislative outcome. If the conversation began following the legislative session, many faculty would be gone during the summer and left out of the conversation, hence the decision to wait until fall.
Senator Selker hoped that the conversation would start with an open forum with the faculty rather than with the deans; he sees the administration as a facilitator.
At the last meeting over which he presided, President Quinn thanked Senators for the opportunity to serve as president and noted that the satisfactions have greatly outnumbered the aggravations, and he encouraged others to serve as Faculty Senate President. He listed the following accomplishments over the last six months:
Quinn thanked Vickie Nunnemaker for her help, service to the Faculty Senate, and cajoling. "I also want to thank all of you who have helped me in so many ways over the years - I'm going to mss working with you. Good bye." Quinn received a round of applause in recognition of his service.
There was no new business.
Agricultural Sciences: Anderson, Dreher, Hartley, Hayes, Mallory-Smith, Selker.
Associated Faculty: Averill, Bruce, Dempsey, Dorbolo, Eklund, Fernandez, Gaines, Gillies, Gomez, Hoff, A. Bradoch for Minear, Oldfield, Pribyl, Ross.
Business: Banyi, Marshall, Raja, Wu, Yang.
Education: Ward, White.
Engineering: Bose, Huber, Hunter-Zaworski, Jovanovic, Pence.
Forestry: Doescher, Freitag, J. Tynon for Reuter, Sexton, Zahler.
Health & Human Sciences: Acock, D. Feinberg for Asbell, Braverman, Cardinal, Friedman, McAlexander, Wilcox.
Liberal Arts: Carson, J. Hale for Dennis, Edwards, Folts, Gross, Lunch, Oriard, Orosco, Plaza, Roberts, Steel, Trujillo, Valls, Walls.
Oceanic & Atmospheric Sciences: Skyllingstad, Spitz.
Pharmacy: Indira, Stevens.
ROTC: Not present.
Science: Blair, Bogley, Flahive, Lee, McCune, Parks, Rajagopal.
Student Affairs: Alexander, Davis-White Eyes, Larson, Yamamoto.
Veterinary Medicine: Estill, Mosley.
Agricultural Sciences: Bolte, Cassidy, Curtis, Gamroth, Gregory, Jepson, Ketchum, Parke, Pereira, Rao, Rossignol, Savage, Thompson.
Associated Faculty: Achterman, Arthenayake, Elmshaeuser, Greydanus.
Business: No absences.
Education: No absences.
Engineering: Bell, Higginbotham, Lee, Momsen, Sillars.
Extension: Carr, Godwin.
Forestry: Kellogg, Puettman.
Health & Human Sciences: Bowman, Hooker.
Liberal Arts: Helle, Kingston, Rosenberger.
Library: No absences.
Oceanic & Atmospheric Sciences: Benoit-Bird, Wheatcroft.
Science: Field, Gitelman, Grunder, Ho, Jansen, Jones, Kimerling, Lajtha, Mason, Matzke, McLeod, Taylor.
Student Affairs: Benton, Schwab, Winter.
Veterinary Medicine: Valentine.
B. Becker, B. Johnson, J. Noller, B. McGorrin.
Faculty Senate Officers, Ex-officios and Staff:
Officers: L. Cuiffetti, M. Quinn; Ex-officio: S. Randhawa, E. Ray, M. Beachley; Staff: V. Nunnemaker.
The meeting was adjourned at 4:32 PM.
Faculty Senate Staff