The regular monthly meeting of the Faculty Senate was called to order on April 6, 2000, at 3:00 PM, in the LaSells Stewart Center by President Gordon Matzke. There were no corrections to the minutes of February and March 2000.
– Action Items: Category I Proposal to Rename Extension Home Economics Department to Extension Family
and Community Development Department; Bylaws Changes; and Revisions to AR 3, 23 and 25
[Motion 00–556–01 through 12]
– Discussion Item: Distance & Continuing Education, B. McCaughan
– Committtee Report: Faculty Mediation Committee
– New Business: None
Members Absent Without Representation:
Abbott, Arp, Beatty, Bliss, Braker, Breen, Bruce, Burt, Burton, Carson, Clinton, Cloughesy, Cornelius, Cornell, DeCarolis, deGeus, Douglas, Downing, Esbensen, Folts, Hamm, Jepson, Kerkvliet, Kesler, Ladd, Janet Lee, Lomax, Lunch, McDaniel, Mix, Nishihara, Raja, Sanford, Stang, Strik, Thies, Trehu, Tynon, J. White, and Winner.
Faculty Senate Officers, Ex-Officios and Staff Present:
G. Matzke, President; K. Williamson, Immediate Past President; Ex-officios: S. Coakley and T. White; R. Iltis, Parliamentarian; and V. Nunnemaker, Senate Staff.
Guests of the Senate:
L. Burns, L. Friedman, J. Kerkvliet, S. Longerbeam, and B. Moon.
Len Friedman, Curriculum Council Chair, presented a Category I Proposal to Rename Extension Home Economics Department to Extension Family and Community Development Department. Friedman explained that the rationale behind the change was to more accurately reflect the vision, mission, and work of Extension state-wide; reflect the focus of the discipline not only state-wide but regionally and nationally; it is supported by colleagues, decision-makers, and stakeholders; and the current name
does not describe the breadth of the programs. He noted that there was liaison approval and enthusiastic support from the Library, Sociology, and from Agricultural and Resource Economics.
There was no discussion on the proposal. Motion 00-556-01 passed by voice vote with no dissenting votes.
Maggie Niess, Bylaws and Nominations Chair, presented the following proposed Bylaws changes (additions are bolded):
ARTICLE VII: EXECUTIVE COMMITTEE
Sec. 4. Term of Office and Vacancies. Senators elected to open positions on the Executive Committee shall be installed at the first regular Faculty Senate meeting of each Calendar year and shall serve a term of two years or until a successor has been duly installed. Three new members shall be elected each year, with three continuing. An elected member who, at the completion of his/ her term, will have served on the Executive Committee for more than eighteen (18) months, shall be ineligible for re-election for two years.
The position of an Executive Committee member shall become vacant by: (1) Resignation, on the effective date specified in a letter of resignation to the Senate President; (2) Leave of Absence, on the effective date of a leave from the campus in excess of one academic term, exclusive of Summer Term; (3) Termination or Retirement, on the effective date; (4) Recall or Rescind, according to procedures identified in Article VI, Sec. 4.
Motion 00-556-02 to approve the proposed changes to Article VII passed by voice vote with no dissenting votes.
ARTICLE VIII: INTERINSTITUTIONAL FACULTY SENATE
Sec. 5. Vacancies. The position of IFS Senator shall become vacant by: (1) Resignation, on the effective date specified in a letter of resignation to the Senate President; (2) Leave of Absence, on the effective date of a leave from the campus in excess of one academic term, exclusive of Summer term; (3) Termination or retirement on the effective date; (4) Recall or Rescind, according to procedures identified in Article VI, Sec. 4.
A vacancy shall be filled by appointment of the Executive Committee with approval from the Senate.
There was no discussion on this proposal. Motion 00-556-03 to approve proposed changes to Article VIII passed by voice vote with no dissenting votes.
ARTICLE X: MEETINGS
Sec. 2, Paragraph 4 - It shall be the responsibility of all members to attend all meetings of the Faculty Senate. When circumstances require the absence of a Senator from one or more meetings, it shall be the Senator's responsibility to provide a substitute to attend who is eligible for election to the Faculty Senate (from the Senator's constituency but is not a current Senator or ex-officio member). The substitute shall have the powers, privileges, duties, and responsibilities of the absent Senator and shall be eligible to vote upon all motions coming before the Faculty Senate. In the event of a Senator's absence, without providing a substitute, for three meetings during one year, the position will be declared vacant by the apportionment unit and filled by the nominee with the next highest number of votes at the most recent election.
There was no discussion on this proposal. Motion 00-556-04 to approve proposed changes to Article X passed by voice vote with no dissenting votes.
Changes to Academic Regulations 3, 23, 25
Joe Kerkvliet, Academic Regulations Chair, presented proposed changes to Academic Regulations 3, 23, and 25 (proposed additions are bolded and proposed deletions are bracketed):
AR 3. Credit From An Unaccredited Institution
After three terms of work at Oregon State University satisfactory to the Undergraduate Admissions Committee, a student may request validation of work done in an unaccredited institution of collegiate rank. The committee will consider each petition separately and base its decision on all information available. In some instances, informal examinations by the departments concerned may be required. Credit for transfer of vocational-technical work will be awarded in accordance with paragraphs 2b and 2c [and 2d] above.
Motion 00-556-05 to approved proposed changes to AR 3 passed by voice vote with no dissenting votes.
AR 23. Special Examination For Credit
A regularly enrolled student in good standing, either graduate or undergraduate, currently registered at Oregon State University [during fall, winter, or spring quarter] and wishing credit for an OSU course for which a grade has not been previously received, may petition for credit examination under the following conditions:
a. The application for such examination shall be presented on an Official Student Petition and shall bear the [recommendations] approvals of the dean of the student's college, the dean of the college in which the course is offered, and head of the department in which the course is offered.
[d. No student may take a special examination for credit in the term in which he or she completes requirements for graduation.]
d. A student may not petition for credit by special examination for a course in any term in which the student is or has been enrolled in that course after the add/drop deadline for that term.
Motion 00-556-06 and 07 to approve the proposed change to the AR 3 prelude passed by voice vote with no dissenting votes. Motion 00-555-08 to approve the proposed change to the AR 3 a. passed by voice vote with no dissenting votes. Motion 00-555-09 to approve the proposed deletion of the current AR 3 d. passed by voice vote with one dissenting vote. Motion 00-555-10 to approve the proposed insertion to the current AR 3 d. passed by voice vote with no dissenting votes. There was no discussion on any of the proposed changes.
AR 25 - Institutional Requirements for Baccalaureate Degrees
1) A minimum of 45 of the last 75 credits must be completed while the student is in academic residence at OSU. 'Academic residence' is defined as OSU courses taken as a degree seeking [enrolled] student of OSU or courses through [an approved off-campus degree program.3 A minimum of the last 45 credits, or 45 of the last 60 credits as approved by the student's dean, must be completed at OSU.] one of the following approved special programs: professional degree programs which require that the student enroll in another institution while finishing their bachelor's degree at OSU or an international study program sponsored by the Oregon University System.
[3. A student must be enrolled at OSU, in regular standing, before undertaking academic work to satisfy this requirement.]
Note: The current f.3 is eliminated and f.4 becomes f.3 which reads:
3) Credits earned by special examination for credit (AR 23) are not considered in fulfilling academic residence requirements.
Senator Kimerling, Science, proposed a friendly amendment, that was approved, to change the word ‘their’ to ‘the’ so the sentence reads: ...the student enroll in another institution while finishing the bachelor's degree...
Motion 00-556-11 to approve the proposed changes to AR 25 f. 1), as amended, passed by voice vote with no dissenting votes.
Motion 00-556-12 to approve the proposed changes to AR 25 f. 3) passed by voice vote with no dissenting votes.
Distance and Continuing Education
Bill McCaughan, Dean of Distance and Continuing Education, discussed the current status of distance education at OSU.
He provided two reasons, from his perspective, to be involved in distance education including:
1) The changing student body environment. Total higher education enrollment nation-wide includes about 70% in non-traditional programs or students.
2) To help control the definition of what distance education is and, in so doing, to keep the institution in control of education. Distance education is being viewed increasingly as a commodity and the institution needs to be involved to provide direction.
McCaughan feels it's necessary to meet the growing needs of a non-traditional population and to define the external student body to better determine what kinds of services can be offered.
He noted that distance education is being viewed as a business, but it isn't necessary to respond as a business. There is a need to streamline processes already initiated, such as curriculum development and production.
What will differentiate OSU from others offering distance education will be what surrounds the technology. The experience of the student must be equivalent in quality to that of a student on campus.
Senator Niess, Science, questioned the results of distance programs. McCaughan noted that numerous studies are available, usually based on student performance as compared to other programs. One challenge he sees is building an environment that allows students to interact with other students.
Senator Landau, Science, mentioned the necessity of personal interaction and elimination of full-time faculty in some distance ed programs. McCaughan noted that the University of Phoenix uses almost entirely adjunct faculty–their ratio is about one to one hundred. The British Open University model employs senior tenured faculty who have research and scholarship as their focus These senior faculty design the courses and programs and contracted faculty actually teach the courses. He suggested that the latter model could be employed to protect the essence of the institution. On the matter of personal interaction, McCaughan felt that the web offers a tremendous potential for student interaction.
Senator Robson, Science, noted that OSU is a research institution and emphasized the importance of research being integrated into distance education. McCaughan noted that the British University faculty are ranked in the top 10% of research faculty in the U.K. McCaughan couldn't answer where the graduate students are, but indicated he would find an answer to that question.
Faculty Mediation Committee
Susan Longerbeam, Faculty Mediation Committee Chair, and Bill Oye, committee member, explained the mediation process and compared it with the grievance procedures.
Longerbeam emphasized that mediation is an alternative to grievance procedures and compared the two: Mediation is an informal, voluntary, early-intervention, flexible process which is available anytime, where the parties control the outcomes, where relationships can be preserved and enhanced, where documentation is not kept, and the mediator is a neutral third party in a win-win situation. Grievance procedures are a formal, involuntary, lengthy process with late-stage decisions, accessible only as part of an appeal process, with a pre-determined outcome based on rules, where relationships can be damaged, with required documentation, and the Grievance Committee is present and advised by the University in a win-lose situation.
Oye noted that the mediator is one member of the Mediation Committee and acts as a communication facilitator, but does not issue a judgement on a case.
Senator Sorte, Agricultural Sciences, questioned types of issues handled by the Mediation Committee. Longerbeam responded that they range from miscommunication between co-workers or between a supervisor and faculty member, to a dispute over a performance review or conditions of employment.
In response to Senator Landau questioning what skills are necessary to serve on the committee, Longerbeam stated that one person is recommended to have formal training (which Oye has) and to have good facilitation skills.
– The IFS, AOF, AAUP Joint Meeting will be held April 29 in the CH2M HILL Alumni Center from 8:00 AM to 1:00 PM.
– President Risser will hold a Fireside Chat from 3:00-4:00 PM on April 11 in the MU Lounge.
– Committee Interest forms are due back in the Faculty Senate Office on April 7.
Interim Provost White's report included the following:
-Congratulations to the faculty, departments and colleges involved in the recent graduate conference, which he felt was a vital opportunity for campus. He was struck by a lack of attendance at the event and issued a personal plea for faculty to support graduate students and their efforts.
-The first meeting between the bargaining team and the graduate student's exchange of proposals was cordial, with no surprises.
-Search Update: The faculty searches are in the final throes and White expressed appreciation for the amount of time and energy involved in that effort. The dean searches for Oceanic and Atmospheric Sciences and Veterinary Medicine are the farthest along with the appointment of search committee members in the final stages. It is hoped that the dean searches for Business and Science will begin this academic year. There were 39 applicants for the Provost position and candidates will be on campus in May and early June.
-The Graduate Tuition Remission Report is on White's desk and will be available to the campus following his review. He noted that the major changes are that 1) the minimum student FTE to be eligible to be appointed in the fall for a graduate tuition remission will be 0.2 (currently 0.15); 2) students receiving graduate tuition remissions must be done through an academic unit. The document has been reviewed by the deans, President's Cabinet, and a group of faculty.
-White is summarizing the Graduate School Review document which will be distributed to the campus for final review.
-Accreditation binders have been distributed to units. He acknowledged that units are being asked to accomplish a lot of work at a busy time of year, but noted that the input is vitally needed for the assembly of the self-study which will occur during the summer. He noted that information for the Mathematics Department will soon be posted on the web to provide a better perspective of what is being requested of units.
-There will be a half-day retreat on April 13 involving the deans and President's Cabinet that will focus on campus multi-cultural activities. As a related item, White encouraged the Faculty Senate to invite representatives from the Association for the Advancement of People of Color, along with Stephanie Sanford and Angelo Gomez, to discuss how to promote racial and ethnic diversity on campus vis-a-vis a hiring process.
President Matzke's report included the following items:
-There will be a formal hearing on May 16 regarding the transfer of staff tuition benefits to dependents.
-The Issue Group on Faculty Compensation will begin meeting on April 11.
-The Executive Committee will be discussing a report prepared by the Baccalaureate Core Committee regarding HHP 231, which may be an item on the May Senate agenda.
-ASOSU was requested to respond by May 5 to the possibility of an alternate final exam schedule following discussion in the Senate; no response was received. The issue has been referred to two Senate committees for response.
There was no new business.
Meeting was adjourned at 4:33 PM.
Faculty Senate Administrative Assistant